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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, JUNE 17, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON       

VICE MAYOR OVERTON         

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meeting of June 3, 2008.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

B.

Presentation to Mayor and Outgoing Councilmembers.

 

C.

Swearing-In Ceremony:  Newly-elected Mayor and Councilmembers.

 

 

RECOMMENDED ACTION:

Judge Sandra Wagner will swear in the newly-elected Mayor and Councilmembers.

 

D.

Roll Call:  New Council.

 

 

 

Mayor Presler

Councilmember Brewster

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson

Councilmember White

 

E.

Consideration of Appointment:  Vice Mayor. [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).]

 

 

RECOMMENDED ACTION:

Make the appointment at the Council meeting.

 

F.

Recess for Brief Reception for Newly Elected Council.

 

G.

Reconvene into Council Meeting.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Sole Source Purchase:  Two solar-powered reservoir circulators.
 

 

RECOMMENDED ACTION:

Approve the purchase from SolarBee at a total cost of $107,680.00, plus applicable tax.

 

B.

Consideration of Purchase under the Arizona State Contract:  City Hall Council Chambers lighting upgrade.

 

 

RECOMMENDED ACTION:

Approve the purchase under state contract in the amount of $69,000.00, plus a 10% contingency, for a total of $75,900.00.

 

C.

Consideration of Authorization:  Annual blanket purchase orders exceeding $50,000.00.

 

 

RECOMMENDED ACTION:

Authorize the issuance of blanket purchase orders to the vendors and at the amounts indicated on the staff summary attachment.

 

D.

Consideration of Change Order No. 1:  Construction-Manager-at-Risk contract for the wastewater improvement project.

 

 

RECOMMENDED ACTION:

(1)

Approve Change Order No. 1 with PCL Construction in the amount of $550,000.00; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

E.

Consideration of Change Order No. 2:  Water source development project hydro-geologic services.

 

 

RECOMMENDED ACTION:

(1)

Approve Change Order No. 2 with HydroSystems, Inc. for a 365 day time extension to the contract; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

F.

Consideration of Change Order No. 3:  Water source development project, well drilling services.

 

 

RECOMMENDED ACTION:

(1)

Approve Change Order No. 3 with Advanced Drilling Technologies, Inc. in the amount of $153,802.76, which includes a contract allowance of $10,000.00 for unanticipated additional work and a 60 day time extension to the contract; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

G.

Consideration of Extension and Amendment to Service Agreement:  Animal control services.

 

 

RECOMMENDED ACTION:

Approve the third, one-year extension with Coconino County Humane Association and the amendment to the agreement in the amount of $243,648.00.

 

H.

Consideration of Construction Contract:  FUTS Rio North improvement project.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with 442 Construction, Inc., in the amount of $477,522.06, for the base bid and Alternate #2, including a contract allowance of $20,000.00, with a contract period of 140 calendar days;

 

 

(2)

Authorize change order authority in the amount of $47,752.00 (10% of the base bid contract amount) for unanticipated additional costs; and

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

I.

Consideration of PC SUB 2008-003:  A request for preliminary plat approval by Joseph Kavanagh for Peaks Plaza Condominiums, a .62 acre mixed-use subdivision located at 1819 E. Second Avenue in the C-2-E, Commercial District Established Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approval of the preliminary plat.

 

J.

Consideration of Special Event Funding Request:  Summer theater production for Theatrikos, “A Funny Thing Happened on the Way to the Forum”.

 

 

RECOMMENDED ACTION:

Deny the request.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Liquor License Application:  Kyoko Makino, “Teppan Fuji”, 2500 S. Woodlands Village Blvd., Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

B.

Consideration of Liquor License Application:  Alexander Mowl, “Café Olé”, 121 S. San Francisco Street, Series 07, Person Transfer.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

7.      REGULAR AGENDA

 

A.

Reconsideration of Appointments:  Beautification Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

(1)

Move to reconsider the appointment of Vicky Foster.

 

 

(2)

Move to rescind the appointment of Vicky Foster.

 

 

(3)

Make one appointment to an at-large term expiring June, 2011, and one appointment to an arts community term expiring June, 2011.

 

B.

Consideration of PC SUB 2008-004:  A request for preliminary plat approval by Consolidated Investments for Clear Creek Village, an 80-unit, affordable, cooperative-housing subdivision on 8.082 acres located at 778 East Pine Knoll Drive in the HR, High Density Residential Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approval of the preliminary plat.

 

C.

Consideration of PC SUB 2008-005:  A request for preliminary plat approval by Antelope Ridge Investments, LLC for Antelope Ridge, a single-family residential subdivision containing 9 lots on an approximately 5.23-acre parcel located at 1901 North Mesa Drive in the UR, Urban Residential Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approval of the preliminary plat.

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Change in Meeting Time:  June 23, 2008 work session.

 

 

RECOMMENDED ACTION:

Reschedule the June 23, 2008 work session to begin at 5:00 p.m.

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT

 

SPECIAL COUNCIL MEETING

 

TUESDAY, JUNE 17, 2008

6:00 P.M.

 

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

2.      ROLL CALL

 

 

MAYOR PRESLER              

COUNCILMEMBER BREWSTER       COUNCILMEMBER EVANS               

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE     

 

3.

Consideration of Public Hearing:  Truth in Taxation, proposed Fiscal Year 2008/2009 budget, and property tax levy.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

4.

Consideration of Approval:  Annual property tax level.

 

 

RECOMMENDED ACTION:

Approve by roll-call vote the proposed change in property tax level as required through Truth in Taxation disclosure.

 

5.

Consideration of Resolution No. 2008-28:  A resolution for the adoption of the budget for Fiscal Year 2008-2009; and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-28 by title only.

Adopt Resolution No. 2008-28.

 

6.         ADJOURNMENT OF SPECIAL COUNCIL MEETING