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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

June 3, 2008

6:00 p.m.

 

A Meeting of the Flagstaff City Council was held on June 3, 2008 convening at 6:16 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Mayor Donaldson.

 

1.      PLEDGE OF ALLEGIANCE, READING OF THE MISSION STATEMENT, AND INVOCATION

 

Mayor Donaldson asked those present to stand for the Pledge of Allegiance, the reading of the Mission Statement, and the Invocation.

 

2.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson

 

Vice Mayor Overton

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Swanson

Councilmember White

 

 

Also present were:

 

 

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

 

3.       MINUTES

 

A.

Consideration of Minutes: Regular Council Meetings of May 6, 2008 and May 20, 2008.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

Councilmember Haughey moved to approve the Minutes as submitted, seconded by Vice Mayor Overton.  The motion passed on unanimous vote.

 

4.        PUBLIC PARTICIPATION

 

None.

 

5.       CONSENT AGENDA

 

A.

Consideration of Acceptance of Grant Funds:  Arizona Department of Homeland Security, 2007 Public Safety Interoperable Communications Grant Program.

 

 

RECOMMENDED ACTION:

Authorize the acceptance of a grant award in the amount of $60,000.00 for the northern Arizona 700/800 MHz interoperability communications system enhancements.

 

B.

Consideration of Subsequent Purchase Under Existing Agreement:  Magnegrip vehicle exhaust capture system.

 

 

RECOMMENDED ACTION:

Approve the purchase from DCS Solutions LLC in the amount of $18,000.00, plus applicable tax.

 

C.

Consideration of Purchase under the Mohave Educational Services Cooperative Purchasing Agreement:  Roof replacement at the Library.

 

 

RECOMMENDED ACTION:

Approve the purchase from Mohave Education Services Cooperative in the amount of $196,433.44, plus tax and a 5% contract allowance to Mohave Education Services Cooperative.

 

D.

Consideration of Purchase under the Mohave Educational Services Cooperative Purchasing Agreement and the Arizona State Contract:  Facility maintenance and capital improvement services.

 

 

RECOMMENDED ACTION:

Approve the purchases in the total amount of $348,000.00, plus a contingency of 10%, for a total of $382,800.00.

 

E.

Consideration of Annual Payments:  Computer hard and software maintenance.

 

 

RECOMMENDED ACTION:

Approve payments in the combined amount of $736,100.00, plus applicable sales tax and a 10% contingency to the vendors listed in the staff summary attachment.

 

F.

Consideration of Water, Wastewater, Refuse and Recycling Services, Environmental Fee, and Stormwater Fee Write-Offs:  Fiscal Year ending June 30, 2008.

 

 

RECOMMENDED ACTION:

Approve write-off of the uncollectible delinquent and bankrupt accounts in the amount of $39,454.77.

 

G.

Consideration of Bids:  Global Positioning System for the landfill.

 

 

RECOMMENDED ACTION:

Approve the bid from Allen Instruments and Supplies in the amount of $49,426.93, plus applicable freight and taxes.

 

H.

Consideration of Change Order No. 1:  Sunnyside Improvements Phase IV project.

 

 

RECOMMENDED ACTION:

(1)

Approve Change Order No. 1 with C and E Paving & Grading, LLC in the amount of $1,281.111.28, which includes Additive Alternates #1 and #3, with a contract time extension of 59 calendar days; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

I.

Consideration of Amendment One to Service Agreement:  Community Homebuyer Assistance Program.

 

 

RECOMMENDED ACTION:

Approve Amendment One with BOTHANDS, Inc., in an amount not to exceed $400,000.00, and authorize the City Manager to execute the necessary documents.

 

J.

Consideration of Amendment One to Intergovernmental Agreement:  East Flagstaff Library Branch rental.

 

 

RECOMMENDED ACTION:

Approve Amendment One with Coconino County Community College District to provide for an annual rent based on equitable cost sharing.

 

K.

Consideration of Extension of Agreement:  Animal control services.

 

 

RECOMMENDED ACTION:

Approve the third, one-year extension with Coconino County Humane Association in the amount of $243,648.00.

 

L.

Consideration of Grant Agreement:  Airport runway extension project, Phase IV.

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the U.S. Department of Transportation, Federal Aviation Administration and accept the grant award of $1,581.420.00 for snow removal and sweeper equipment, design of terminal security enhancements, terminal enhancements, and parking lot concept design.

 

M.

Consideration of Intergovernmental Agreement with Coconino County:   Cooperative transportation planning efforts.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County.

 

N.

Consideration of Intergovernmental Agreement with the Northern Arizona Intergovernmental Public Transit Association (NAIPTA):  Cooperative transportation planning efforts.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with NAIPTA.

 

Councilmember Kelty moved to approve the Consent Agenda with the exception of Item 5K, which was withdrawn from the agenda.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Liquor License Application:  Randy Nations, “Monsoon on the Rim”, 6 E. Aspen Avenue, Suite 100, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Councilmember Haughey moved to open the public hearing, seconded by Vice Mayor Overton.  The motion passed on unanimous vote.

 

Randy Nations, owner of Arizona Liquor Industry Consultants, stated he is the applicant on the application before the Council and presented himself for questions.

 

Sgt. Walter Miller, Flagstaff Police Department, conducted an investigation on Craig Hindman, the restaurant’s owner, and found no derogatory records or liquor violations.  Mr. Hindman completed the approved Arizona Department of Liquor License and Control training on August 7, 2007 and Sgt. Miller found no reason to oppose the application.

 

There being no further public input, Vice Mayor Overton moved to close the public hearing.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

Councilmember White moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Vice Mayor Overton and passed unanimously.

 

B.

Consideration of Liquor License Application:  Clare Abel, “Wal-Mart Supercenter #4252”, to be located between Huntington Drive and Highway 40, Series 09, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Councilmember Haughey moved to open the public hearing, seconded by Vice Mayor Overton.  The vote was unanimous in favor.

 

No representative for the applicant was present.

 

Sgt. Walter Miller, Flagstaff Police Department, reported that the business has not yet broken ground; however it was drawn for a new license in a lottery held by the Arizona Department of Liquor License and Control.  The applicant, Clare Abel, assured Sgt. Miller that, when the store is built and the management is assigned, all appropriate training will take place.  Sgt. Miller found no reason to oppose the application.

 

There being no public comment, Councilmember Haughey moved to close the public hearing.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.

 

Councilmember Haughey moved to forward the application to the State with a recommendation for approval, seconded by Councilmember White.  The vote was unanimous in favor.

 

C.

Consideration of Public Hearing:  Proposed FY 2008-2009 Budget.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Councilmember Haughey moved to open the public hearing, seconded by Vice Mayor Overton.  The vote was unanimous in favor.

 

There being no citizen input, Councilmember White moved to close the public hearing.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

D.

Consideration of Resolution No. 2008-27:  A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for the Fiscal Year 2008-09; adopting a tentative budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of budget and for fixing the tax levels.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-27 by title only.

Adopt Resolution No. 2008-27.

 

Councilmember White moved to read Resolution No. 2008-27 by title only.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2008-27

 

 

 

 

A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for the Fiscal Year 2008-09; adopting a tentative budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of budget and for fixing the tax levels.

 

 

Councilmember Cooper moved to adopt Resolution No. 2008-27.  The motion was seconded by Councilmember White and passed on unanimous vote.

 

7.      REGULAR AGENDA

 

A.

Consideration of Resolution No. 2008-31:  A resolution of the City Council of the City of Flagstaff, Arizona, in support of the Coconino Community College’s continued funding at their current level.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-31 by title only.

Adopt Resolution No. 2008-31.

 

Councilmember White moved to read Resolution No. 2008-31 by title only, seconded by Vice Mayor Overton.  The vote was unanimous in favor and title was read as follows:

 

 

Resolution No. 2008-31

 

 

 

 

A resolution of the City Council of the City of Flagstaff, Arizona, in support of the Coconino Community College’s continued funding at their current level.

 

 

Councilmember Cooper moved to adopt Resolution No. 2008-31, seconded by Councilmember White.  The motion passed on unanimous vote.

 

B.

Consideration of Applicants for Appointments:  Planning and Zoning Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring December, 2008.

 

Councilmember Cooper moved to appoint Steve Drumright to a partial term expiring December, 2008.  The motion was seconded by Councilmember White and passed on unanimous vote.

 

C.

Consideration of Applicants for Appointments:  Beautification and Public Art Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to an at-large term expiring June, 2011, and one appointment to an arts community term expiring June, 2011.

Councilmember Swanson moved to appoint Vicky Foster to an at-large term expiring June, 2011.  The motion was seconded by Councilmember White and passed on unanimous vote.

 

D.

Consideration of an Ordinance:  Relating to the establishment of Residential Permit Parking Districts.

 

 

RECOMMENDED ACTION:

Review the proposed ordinances and provide direction to staff on key policy issues.

 

City Manager Burke stated that he would take his direction from comments made by Councilmembers at the June 2, 2008 Work Session, and no further direction was provided.

 

Charlotte Welch, representing the residents north of downtown, explained that it would be unfair to other residents in the area if only the north side residents were granted residential permit parking, and that property values would suffer if the area were rezoned from residential to mixed use.

 

E.

Consideration of Construction Contract:  Phoenix Avenue parking lot project.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with LP’s Excavating Inc. in the amount of $427,072.00, which includes a contract allowance of $22,500.00 and a contract period of 90 calendar days;

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Authorize change order authority in the amount of $21,350.00 (5%) to cover potential costs associated with unanticipated or additional items of work.

 

Councilmember Kelty moved to approve the recommended action, seconded by Councilmember Cooper.

 

Rick Barrett, City Engineer, commented that if Council decides to re-bid the project, staff is committed to delivering the project in the current construction season.

 

Some Councilmembers felt that the parking lot should move forward as presented because:

 

 

The lot is needed now for downtown parking and needs to be built quickly.

 

City projects need to be held to the same building standards as would apply to any other contractor.

 

A substandard parking lot would reflect poorly on the gateway to the south side.

 

It could be many years before the parking lot would have to be removed due to the anticipated Rio de Flag project.

 

The savings that could occur in re-bidding the project are not substantial enough to warrant the anticipated delay.

 

Other Councilmembers supported re-bidding the project because:

 

 

It is inappropriate to spend the amount proposed for a temporary parking lot when a simple, asphalt and striped lot would be adequate.

 

Reducing the scope and the cost of the project would save tax-payer dollars and is the responsible thing to do.

 

Robert Luciani, downtown business owner, said that downtown businesses are closing their doors, and all businesses are at risk due to the downtown parking crisis.  He is in support of moving forward with all elements of the Downtown Management Plan.

 

Mark Lamberson, downtown business owner, requested that the Council approve all the agenda items related to the Downtown Management Plan to protect the vitality of downtown.  A parking garage is a key component to a permanent solution, but all aspects of the Downtown Management Plan are needed for it to succeed.

 

The motion passed on majority roll-call vote as follows:

 

 

Mayor Donaldson

Aye

 

Vice Mayor Overton

Nay

 

Councilmember Cooper

Aye

 

Councilmember Haughey

Nay

 

Councilmember Kelty

Aye

 

Councilmember Swanson

Aye

 

Councilmember White

Aye

 

Items Taken Out of Sequence

 

H.

Consideration of Bids:  Solar-powered digital pay stations (Downtown Management Plan area).

 

 

RECOMMENDED ACTION:

Approve the proposal from Digital Payment Technologies for a cost of $8,266.61 per unit.

 

Councilmember Cooper moved to approve the recommended action, seconded by Mayor Donaldson.

 

Councilmembers were divided and observed that:  (1) pay stations are necessary in order to fund the other elements of the Downtown Management Plan; (2) the western boundary of the plan area should be extended to Sitgreaves; (3) other issues must be worked out before the installation of the pay stations, including employee parking, residential parking permit districts, and the completion of the parking garage feasibility study; and (4) the bid price on the pay stations expires the end of July.

 

Some Councilmembers felt that the item should be deferred to the new Council which would be seated June 17, 2008, so that the ordinance setting fees and fines associated with the pay stations would not have its first reading with one Council, and its adoption with another Council.

 

John DeNune, downtown business owner, commenting on Item 7E, expressed concern about the distance of the Phoenix Avenue parking lot to downtown, and the safety of employees walking that distance late at night.

 

Ruth Ann Border, downtown business owner, remarked that the residential parking permit piece is vital to the Downtown Management Plan and would like public input on the suggested extended boundary to Sitgreaves.

 

Councilmember Kelty moved to table the item until July 22, 2008, seconded by Councilmember Swanson.  The motion failed on majority roll-call vote as follows:

 

 

Mayor Donaldson

Nay

 

Vice Mayor Overton

Nay

 

Councilmember Cooper

Nay

 

Councilmember Haughey

Nay

 

Councilmember Kelty

Aye

 

Councilmember Swanson

Aye

 

Councilmember White

Aye

 

The motion to approve the recommended action failed on majority roll-call vote as follows:

 

 

Mayor Donaldson

Aye

 

Vice Mayor Overton

Nay

 

Councilmember Cooper

Aye

 

Councilmember Haughey

Nay

 

Councilmember Kelty

Nay

 

Councilmember Swanson

Nay

 

Councilmember White

Nay

 

Return to Regular Agenda Order

 

F.

Consideration of Ordinance No. 2008-21:  An ordinance amending Flagstaff City Code, Title 9, Chapter 1, Section 9-01-001-0003 relating to stopping, standing and parking restrictions.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-21 for the first time by title only.

 

Councilmember Cooper moved to read Ordinance No. 2008-21 for the first time by title only, seconded by Mayor Donaldson.

 

Several Councilmembers expressed the opinion that since the purchase of the pay stations was defeated, there is no point in moving forward on the ordinance.

 

Councilmember Kelty moved to table the item indefinitely.  The motion was seconded by Vice Mayor Overton and passed on unanimous roll-call vote as follows:

 

 

Mayor Donaldson

Aye

 

Vice Mayor Overton

Aye

 

Councilmember Cooper

Aye

 

Councilmember Haughey

Aye

 

Councilmember Kelty

Aye

 

Councilmember Swanson

Aye

 

Councilmember White

Aye

 

G.

Consideration of Sole Source Purchase:  BigBelly solar compaction units.

 

 

RECOMMENDED ACTION:

Approve the purchase of ten BigBelly solar trash compactors from Green Machine Distributors LLC at a cost of $4,147.80 per unit, including shipping, for a total amount of $41,478.00.

 

Councilmember Haughey moved to approve the recommended action, seconded by Councilmember Kelty.

 

Some Councilmembers suggested that the acquisition was premature considering the failure to approve the purchase of the pay stations, which would have provided the funds for this element of the downtown plan.  It was also noted that, if the benefits of the downtown plan are given away without the “harder to sell” aspects, the impetus for the other pieces is lost.

 

Councilmember Cooper moved to table the item until such time as the purchase of the pay stations is approved.  The motion was seconded by Councilmember Kelty.

 

The motion failed on majority roll-call vote as follows:

 

 

Mayor Donaldson

Nay

 

Vice Mayor Overton

Nay

 

Councilmember Cooper

Aye

 

Councilmember Haughey

Nay

 

Councilmember Kelty

Aye

 

Councilmember Swanson

Nay

 

Councilmember White

Nay

 

Michael Kerski, Community Investments Director, explained that, if approved, the funds for the solar compaction units would come from one-time redevelopment monies approved in last year’s budget for capital purchases to implement the Downtown Management Plan.

 

The motion passed on majority roll-call vote as follows:

 

 

Mayor Donaldson

Aye

 

Vice Mayor Overton

Aye

 

Councilmember Cooper

Aye

 

Councilmember Haughey

Aye

 

Councilmember Kelty

Aye

 

Councilmember Swanson

Aye

 

Councilmember White

Aye

 

I.

Consideration of Resolution No. 2008-26:  A resolution of the Mayor and City Council of the City of Flagstaff, Arizona, declaring the start of the sixty (60) day Notice of Intent period to assess new development fees.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-26 by title only.

Adopt Resolution No. 2008-26.

 

Councilmember White moved to read Resolution No. 2008-26 by title only, seconded by Councilmember Cooper.

 

Michael Kerski, Community Investments Director, informed the Council that Senate Bill 1406 relating to impact fees has passed in the House of Representatives and is expected to pass in the Senate without delay.  He reminded the Council that the item before them is a 60-day comment period, and that it is not an adoption.

 

Sandra Lubarsky, representing Friends of Flagstaff’s Future, expressed support for beginning the 60-day comment period and said that existing homeowners and renters should not have to pay for new infrastructure; growth must pay for growth.

 

Some Councilmembers stated their opposition to moving forward because impact fees will raise the cost of living in Flagstaff and shift the burden of unaffordable housing to the next generation.

 

Other Councilmembers wanted to move forward to allow the public an opportunity to provide feedback before deciding the fate of new development fees in Flagstaff.  Since the City expects to receive less State revenues than in the past, it makes sense to look to new development to help pay for new infrastructure.  The suggested development fees are a compromise as they are only half of what it costs the City to add new developments to the community.

 

The motion passed on majority roll-call vote as follows:

 

 

Mayor Donaldson

Aye

 

Vice Mayor Overton

Nay

 

Councilmember Cooper

Aye

 

Councilmember Haughey

Nay

 

Councilmember Kelty

Aye

 

Councilmember Swanson

Aye

 

Councilmember White

Aye

 

Title was read as follows:

 

 

Resolution No. 2008-26

 

 

 

 

A resolution of the Mayor and City Council of the city of Flagstaff, Arizona, declaring the start of the sixty (60) day Notice of Intent period to assess new development fees.

 

 

Councilmember Cooper moved to adopt Resolution No. 2008-26, seconded by Councilmember White.  The motion passed on majority vote with Mayor Donaldson and Councilmembers Cooper, Kelty, Swanson and White in favor, and Vice Mayor Overton and Councilmember Haughey opposed.

 

J.

Consideration of Resolution No. 2008-32:  A resolution of the Mayor and City Council of the City of Flagstaff, Arizona, requiring that all new City buildings shall be constructed using the U.S. Green Building Council sponsored principles of Leadership in Energy and Environmental Design.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-32 by title only.

Adopt Resolution No. 2008-32.

 

Councilmember White moved to read Resolution No. 2008-32 by title only, seconded by Councilmember Cooper.

 

Councilmember Haughey moved to amend the resolution as follows:

 

 

WHEREAS, the Mayor and City Council of the City of Flagstaff (“City”) wish to declare that all new occupied City facilities of any size will be designed, contracted and built to achieve certification in the Leadership in Energy and Environmental Design (LEED) Program; and the most economical and efficient means available at the time; and

 

 

 

SECTION 1.  That the Mayor and City Council hereby adopt LEED principals for design and construction of new City facilities, reflecting the City’s commitment to improving building performance, resource efficiency and livability.

 

 

 

SECTION 2.  That the Mayor and City Council declare that all new, occupied (as defined by the City’s Building Code Regulations) City buildings of any size will be designed, contracted and built to achieve the minimum of LEED Silver certification in anticipate that the payback for the additional costs of achieving LEED Silver certification shall be eight years or less; and that the Mayor and City Council declare that the City shall strive for the highest level of certification (currently Platinum) whenever project resources and conditions permit.  the most economical and efficient means available at the time.

 

 

 

SECTION 3.  That the Mayor and City Council, to maintain control over the cost of City building projects, qualify the above Section 2 of this Resolution to require a payback period of no more than eight (8) years for the additional costs for LEED Silver certification and that, where the payback is anticipated to be more than eight (8) years, City staff is directed to recommend to the City Council which level of LEED certification is appropriate for that particular project.

 

 

The motion died due to lack of a second.

 

Stephen Knutson, Flagstaff resident, said it is necessary to change the way the City does business regarding sustainability and ecology, but the Leadership in Energy and Environmental Design program is expensive and not the way to go.

 

The motion to approve passed on majority vote with Mayor Donaldson and Councilmembers Cooper, Kelty, Swanson and White in favor, and Vice Mayor Overton and Councilmember Haughey opposed.  Title was read as follows:

 

 

Resolution No. 2008-32

 

 

 

 

A resolution of the Mayor and City Council of the City of Flagstaff, Arizona, requiring that all new City buildings shall be constructed using the U.S. Green Building Council sponsored principles of Leadership in Energy and Environmental Design.

 

 

Councilmember Cooper moved to adopt Resolution No. 2008-32, seconded by Councilmember White.  The motion passed on majority vote with Mayor Donaldson and Councilmembers Cooper, Kelty, Swanson and White in favor, and Vice Mayor Overton and Councilmember Haughey opposed.

 

K.

Consideration of Bids:  Red Gap Ranch pipeline alignment feasibility study.

 

 

RECOMMENDED ACTION:

Approve the proposal from Jacobs Carter Burgess in the amount of $1,998,514.00.

 

Councilmember Haughey moved to approve the recommended action, seconded by Councilmember Cooper.  The motion passed on unanimous vote.

 

L.

Consideration of Increased Change Order Authority:  The Sawmill Improvement District Project.

 

 

RECOMMENDED ACTION:

Approve an increase in change order authority for the City Manager in the additional amount of $1,900,000.00.

 

Councilmember White moved to approve the recommended action, seconded by Vice Mayor Overton.  The vote was unanimous in favor.

 

M.

Consideration of Service Agreement:  Paper sludge transportation.

 

 

RECOMMENDED ACTION:

Approve the agreement with SCA Tissue North American LLC. at the prices and terms listed in the staff summary.

 

Councilmember Cooper moved to approve the recommended action, seconded by Vice Mayor Overton.

 

Ben Fisk, Public Works Director, made it clear that staff’s number one priority regarding this contract is to secure the availability of paper sludge for alternative daily cover at the landfill for the long term.  As technology advances, the City is at risk in losing the paper sludge to other technologies.  The other components of the contract will pay for the purchase of any needed equipment, so there are no general fund subsidies in this contract.  The City places great value on procuring the paper sludge, which is a part of the bid package put together by SCA to be mutually beneficial.

 

During Council discussion, concern was expressed that the hauling and snow removal elements of the contract will place the City in competition with private businesses and the contract with SCA should be for the paper sludge only.

 

Gregg Westbrook, representing SCA Tissue, spoke in favor of the agreement and presented himself for questions from the Council.

 

Clint Bleeker, owner of private hauler business, has been contracted to haul the paper sludge from the paper mill’s various owners for the past 22 years.  He believes it is inappropriate for the City to bid on hauling in competition with private industry as the City has an unfair advantage.

 

Gillian Bleeker, owner of private hauler business, said the bidding parameters were unfairly weighed to the City’s benefit, and it is clear that the City is taking this contract for profit, not simply to secure the availability of the alternative daily cover.

 

The motion to approve passed on majority roll-call vote as follows:

 

 

Mayor Donaldson

Aye

 

Vice Mayor Overton

Nay

 

Councilmember Cooper

Aye

 

Councilmember Haughey

Nay

 

Councilmember Kelty

Nay

 

Councilmember Swanson

Aye

 

Councilmember White

Aye

 

N.

Consideration of Amendment One to Intergovernmental Agreement:  Arizona Rural Policy Institute.

 

 

RECOMMENDED ACTION:

Approve Amendment One with the Arizona Board of Regents to allow the Rural Policy Institute to fund the “University to Business” program in the amount of $70,000.00.

 

Michael Kerski, Community Investments Director, gave a brief overview of the item, explaining that a number of small companies have great ideas but could benefit from the resources, cutting-edge research, and business expertise that Northern Arizona University has to offer.

 

Councilmember Haughey moved to approve the recommended action.  The motion was seconded by Councilmember White and passed on unanimous vote.

 

O.

Consideration of Resolution No. 2008-29:  A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Mail Ballot General Election held on May 20, 2008.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-29 by title only.

Adopt Resolution No. 2008-29.

 

Councilmember Cooper moved to read Resolution No. 2008-29 by title only, seconded by Vice Mayor Overton.

 

Laura Matthews, Deputy City Clerk, briefly highlighted the need to declare official and adopt the results of the May 20, 2008 Mail Ballot General Election.

 

The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2008-29

 

 

 

 

A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Mail Ballot General Election held on May 20, 2008.

 

 

Councilmember White moved to adopt Resolution No. 2008-29.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.

 

P.

Consideration of Resolution No. 2008-30:  A resolution of the Flagstaff City Council approving an intergovernmental agreement to accept hazardous wastes from households and small businesses within Coconino County at the City of Flagstaff’s hazardous products center.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-30 by title only.

Adopt Resolution No. 2008-30.

 

Councilmember White moved to read Resolution No. 2008-30 by title only, seconded by Councilmember Cooper.

 

Rebecca Sayers, Sustainability Manager, reported that the contract under consideration has the same parameters as the recently approved contract with the City of Sedona.  The hazardous products center has been operating under the same parameters since 2002.

 

The motion to read passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2008-30

 

 

 

 

A resolution of the Flagstaff City Council approving an intergovernmental agreement to accept hazardous wastes from households and small businesses within Coconino County at the City of Flagstaff’s hazardous products center.

 

 

Councilmember White moved to adopt Resolution No. 2008-30.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

Q.

Consideration of Resolution No. 2008-33:  A resolution declaring the highest responsive, responsible proposer and authorizing site control for the development of U.S. Department of Housing and Urban Development Section 202 – Senior Housing on approximately .91 acres of city-owned property located along the 3100 Block of West Street.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-33 by title only.

Adopt Resolution No. 2008-33.

 

Erika Mazza, Community Housing and Neighborhood Planner, provided a brief presentation on the item, explaining the great need for senior housing and the project timelines and reviewing the evaluation criteria and point system used to determine the highest responsive, responsible proposer.

 

Councilmember Kelty moved to read Resolution No. 2008-33 by title only, seconded by Councilmember Cooper.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2008-33

 

 

 

 

A resolution declaring the highest responsive, responsible proposer and authorizing site control for the development of U.S. Department of Housing and Urban Development Section 202 – Senior Housing on approximately .91 acres of city-owned property located along the 3100 Block of West Street.

 

 

Councilmember Haughey moved to adopt Resolution No. 2008-33, seconded by Councilmember White.  The motion passed on unanimous vote.

 

8.       COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Submission of Resolutions:  2009 League of Cities and Towns resolutions.

 

 

RECOMMENDED ACTION:

Review, discuss, and approve resolutions to submit to the 2009 League Resolutions Committee.

 

Councilmember Kelty moved to approve the recommended action, seconded by Councilmember White.  The vote was unanimous in favor.

 

B.

Consideration of June Meeting Schedule:  Cancellation of June 16 work session and change in starting time for June 17, 2008 Council meeting.

 

 

RECOMMENDED ACTION:

Cancel the June 16 City Council work session and reschedule the June 17, 2008 Council meeting to begin at 5:00 p.m.

 

Councilmember Cooper moved to approve the recommended action, seconded by Councilmember White.

 

Councilmember Swanson suggested that the newly elected Councilmembers sit with the current Councilmembers at the June 16, 2008 Council Work Session.  There being no other support for the suggestion, the issue was not discussed further.

 

The motion passed on majority vote with Mayor Donaldson, Vice Mayor Overton and Councilmembers Cooper, Haughey, Kelty and White in favor, and Councilmember Swanson opposed.

 

9.         INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,             REQUESTS FOR FUTURE AGENDA ITEMS

 

None.

 

10.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 9:12 p.m.

 

 

 

 

                                                                         

MAYOR

ATTEST:

 

 

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on June 3, 2008.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 18 day of June, 2008.

 

 

 

                                                                           

CITY CLERK