|      |   

Go To Search
I Want To...
Click to Home

 

View Other Items in this Archive | View All Archives | Printable Version

AGENDA

 

 

REGULAR COUNCIL MEETING

 

TUESDAY, JULY 22, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR PRESLER         

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER      

COUNCILMEMBER EVANS               

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meeting of June 17, 2008.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Submission of a Grant Application:  City/County Emergency Operations Center.

 

 

RECOMMENDED ACTION:

Authorize the submission of a grant application from the Arizona Department of Homeland Security in the amount of $1,333,333.00, and acceptance upon award of the grant agreement.

 

B.

Consideration of Subsequent Purchase Under Prior Bid:  Dump trucks.

 

 

RECOMMENDED ACTION:

Authorize the purchase three Mack 10-wheel dump trucks from Arizona Truck Center, under the same terms of the previous bid, in the amount of $574,266.48, plus applicable tax.

 

C.

Consideration of Purchase Under Arizona State Contract:  Public safety communications operations recording system.

 

 

RECOMMENDED ACTION:

Authorize use of the Arizona state contract for the purchase of a Verint Audiolog Recording System from Goserco, Inc., in the amount of $69,635.78, plus applicable taxes and freight.

 

D.

Consideration of Annual Bid:  Custodial services for the Flagstaff Aquaplex.

 

 

RECOMMENDED ACTION:

Approve the proposal from United Services Group, LLC, doing business as Clean Sweep Janitorial of Arizona, in the amount of $58,611.00, plus optional services.

 

E.

Consideration of Transaction Privilege (Sales) Tax Write-Offs:  Fiscal Year ending June 30, 2008.

 

 

RECOMMENDED ACTION:

Approve write-off of transaction privilege (sales) tax accounts totaling $114,078.88.

 

F.

Consideration of Miscellaneous Receivable Write-Offs:  Fiscal Year ending June 30, 2008.

 

 

RECOMMENDED ACTION:

Approve write-off of miscellaneous receivable accounts totaling $3,044.91.

 

G.

Consideration of Payment:  QWest settlement.

 

 

RECOMMENDED ACTION:

Approve payment of the City’s proportionate share of payback to the Coconino County Treasurer in the amount of $123,885.80.

 

H.

Consideration of Annual Service Agreement:  Publishing contract.

 

 

RECOMMENDED ACTION:

Approve the agreement with the Arizona Daily Sun at the rates outlined in the staff summary attachment.

 

I.

Consideration of Extension of Annual Contract:  Radio read water meters.

 

 

RECOMMENDED ACTION:

Approve the third contract extension with Mountain States Pipe and Supply at the prices listed in the staff summary attachment, plus applicable tax.

 

J.

Consideration of Additional Construction Contract:  2008 Street Maintenance Program.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with C & E Paving & Grading, the lowest responsive and responsible bidder, in the amount of $865,655.00, for the base bid and Alternate #1;

 

 

 

(2)

Authorize change order authority in the amount of $86,565.50 (10% of the contract amount) for unanticipated additional costs; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

K.

Consideration of Construction Contract:  U.S. 89 North Streetscape and Flagstaff Urban Trails System improvements project.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Spire Engineering LLC, in the amount of $914,300.00, for the base bid and Alternate #1, including a contract allowance of $71,260.00 and a contract period of 250 calendar days;

 

 

 

 

(2)

Authorize change order authority in the amount of $24,200.00 (approximately 2.5%) for unanticipated additional costs; and

 

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

L.

Consideration of Grant Agreement:  Northern Arizona Street Crimes Task Force (METRO) Unit.

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the Arizona Criminal Justice Commission and authorize receipt of grant funds in the amount of $310,352.00.

 

M.

Consideration of Intergovernmental Agreement:  Center for High Altitude Training.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Arizona Board of Regents, acting by and for Northern Arizona University, in the amount of $40,000.00.

 

N.

Consideration of Consulting Service Agreement:  Central Business District Parking Study.

 

 

RECOMMENDED ACTION:

(1)

Approve the consulting service agreement with Rich and Associates, Inc., in an amount not to exceed $83,160.00, including cost of services and reimbursables;

 

 

 

(2)

Approve change order authority in the amount of $16,840.00; and

 

 

 

(3)

Authorize the City Manager to execute the  necessary documents.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Liquor License Application:  Thomas Leo Phelan, “Pine Mountain Cafe”, 6200 S. Pulliam Drive, Suite 109, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

B.

Consideration of Liquor License Application:  John Barrett Barth, “Varsity Gasser”, 1020 S. Milton Road, Series 10, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Traffic Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make two appointments to citizen member terms expiring in July, 2011.

 

B.

Consideration of Applicants for Appointments:  Parks and Recreation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make two appointments to terms expiring in August, 2011.

 

C.

Consideration of Ordinance No. 2008-19:  An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the annual budget, less the amount estimated to be received from other sources of revenue, providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2009, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-19 for the first time by title only.

Read Ordinance No. 2008-19 for the final time by title only.

Adopt Ordinance No. 2008-19.

 

D.

Consideration of Ordinance No. 2008-20:  An ordinance of the Council of the City of Flagstaff, Arizona, approving the form and authorizing the execution and delivery of a loan agreement with the Water Infrastructure Finance Authority of Arizona, and, if necessary, guaranty or similar agreements to provide reserve fund surety bonds or insurance policies necessary in connection therewith; delegating the determination of certain matters relating thereto to the Management Services Director of the City; providing for the transfer of certain moneys and making certain covenants and agreements with respect thereto; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreements, such guaranty or similar agreements and this ordinance and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-20 for the first time by title only.

Read Ordinance No. 2008-20 for the final time by title only.

Adopt Ordinance No. 2008-20.

 

E.

Consideration of PC SUB 08-006:  A request for preliminary plat approval by Bill and Leah Cain for the Cameo Villas Subdivision, a single-family residential subdivision containing 26 lots on an approximately 6.02 acre parcel located at 5600 N. Dakota Street in the MH-E, Manufactured Housing Established zoning district.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary attachment.

 

F.

Consideration of Approval of a Map of Dedication:  Roman Catholic Diocese of Phoenix.

 

 

RECOMMENDED ACTION:

Approve the map of dedication subject to the condition that the tree and slope resources that are removed due to the first phase of construction of Ponderosa Parkway shall be applied to the development of Parcel One as required by the October 17, 2006 Council approval of the tentative plat for the San Francisco De Asis Subdivision.

 

G.

Consideration of Ordinance No. 2008-23:  An ordinance providing for the organization, conduct, and operation of the several offices and departments of the City, for the creation of additional departments, divisions, offices, and agencies, and for their consolidation, alteration, or abolition, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-23 for the first time by title only.

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Citizen Petition:  A petition to halt the request for construction bids for the downtown railroad crossing modifications project.

 

 

RECOMMENDED ACTION:

The City Council may:

 

 

(1)

Table action to allow time to gather additional information.

 

 

(2)

Approve all or part of the petitioners’ request.

 

 

(3)

Deny the petitioners’ request.

 

 

(4)

Vote to take no action.

 

B.

Consideration to Reschedule Council Meeting:  August 19, 2008 Council Meeting.

 

 

RECOMMENDED ACTION:

(1)

Cancel the Tuesday, August 19, 2008 Council Meeting; and

 

 

(2)

Schedule a Special Council Meeting for August 18, 2008 beginning at 4:00 p.m.

 

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT