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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

June 17, 2008

5:00 p.m.

 

A Meeting of the Flagstaff City Council was held on June 17, 2008 convening at 5:00 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Mayor Donaldson.

 

1.      PLEDGE OF ALLEGIANCE, READING OF THE MISSION STATEMENT, AND INVOCATION

 

Mayor Donaldson asked those present to stand for the Pledge of Allegiance, the reading of the Mission Statement, and the Invocation.

 

2.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson

 

Vice Mayor Overton

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Swanson

Councilmember White

 

 

Also present were:

 

 

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

 

3.       MINUTES

 

A.

Consideration of Minutes: Regular Council Meeting of June 3, 2008.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

Councilmember Cooper moved to approve the Minutes as submitted, seconded by Councilmember Kelty.  The motion passed on unanimous vote.

 

B.

Presentation to Mayor and Outgoing Councilmembers.

 

City Manager Burke thanked departing Councilmembers Cooper and Kelty, and Mayor Donaldson, for their long service to the citizens of Flagstaff, and highlighted their many contributions and accomplishments during their tenures on the Flagstaff City Council.

 

C.

Swearing-In Ceremony:  Newly-elected Mayor and Councilmembers.

 

 

RECOMMENDED ACTION:

Judge Sandra Wagner will swear in the newly-elected Mayor and Councilmembers.

 

Judge Sandra Wagner conducted the swearing-in of Mayor Sara Presler, Councilmember Karla Brewster, Councilmember Coral Evans, and Councilmember Al White.

 

Mayor Presler read a proclamation declaring June 15 – 21, 2008 as Joe Donaldson Week in Flagstaff, in honor of Mr. Donaldson’s many accomplishments as Mayor of the City of Flagstaff.

 

D.

Roll Call:  New Council. 

 

 

 

Mayor Presler

Councilmember Brewster

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson

Councilmember White

 

E.

Consideration of Appointment:  Vice Mayor. [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).]

 

 

RECOMMENDED ACTION:

Make the appointment at the Council meeting.

 

Councilmember Overton moved to appoint Al White as Vice Mayor.  The motion was seconded by Councilmember Swanson and passed on unanimous vote.

 

F.

Recess for Brief Reception for Newly Elected Council.

 

G.

Reconvene into Council Meeting.

 

4.      PUBLIC PARTICIPATION

 

Victor Daniels, Quest Communications, updated the Council on recent Quest Foundation grants that have benefited the Flagstaff community, including a $10,000 award to United Way for their KinderCamp program.

 

The following individuals extended their congratulations to the newly elected Mayor and Councilmembers.

 

 

LaVelle McCoy, McCoy Motors

 

Cynthia White, Friends of Flagstaff’s Future

 

Tom Chabin, Arizona House of Representatives

 

Joe Ray, Sunnyside Neighborhood Association

 

Jean Griego, Sunnyside Neighborhood Association

 

Manuel Benavidez, Flagstaff Re-Entry program

 

5.      CONSENT AGENDA

 

A.

Consideration of Sole Source Purchase:  Two solar-powered reservoir circulators.
 

 

RECOMMENDED ACTION:

Approve the purchase from SolarBee at a total cost of $107,680.00, plus applicable tax.

 

B.

Consideration of Purchase under the Arizona State Contract:  City Hall Council Chambers lighting upgrade.

 

 

RECOMMENDED ACTION:

Approve the purchase under state contract in the amount of $69,000.00, plus a 10% contingency, for a total of $75,900.00.

 

C.

Consideration of Authorization:  Annual blanket purchase orders exceeding $50,000.00.

 

 

RECOMMENDED ACTION:

Authorize the issuance of blanket purchase orders to the vendors and at the amounts indicated on the staff summary attachment.

 

D.

Consideration of Change Order No. 1:  Construction-Manager-at-Risk contract for the wastewater improvement project.

 

 

RECOMMENDED ACTION:

(1)

Approve Change Order No. 1 with PCL Construction in the amount of $550,000.00; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

E.

Consideration of Change Order No. 2:  Water source development project hydro-geologic services.

 

 

RECOMMENDED ACTION:

(1)

Approve Change Order No. 2 with HydroSystems, Inc. for a 365 day time extension to the contract; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

F.

Consideration of Change Order No. 3:  Water source development project, well drilling services.

 

 

RECOMMENDED ACTION:

(1)

Approve Change Order No. 3 with Advanced Drilling Technologies, Inc. in the amount of $153,802.76, which includes a contract allowance of $10,000.00 for unanticipated additional work and a 60 day time extension to the contract; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

G.

Consideration of Extension and Amendment to Service Agreement:  Animal control services.

 

 

RECOMMENDED ACTION:

Approve the third, one-year extension with Coconino County Humane Association and the amendment to the agreement in the amount of $243,648.00.

 

H.

Consideration of Construction Contract:  FUTS Rio North improvement project.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with 442 Construction, Inc., in the amount of $477,522.06, for the base bid and Alternate #2, including a contract allowance of $20,000.00, with a contract period of 140 calendar days;

 

 

(2)

Authorize change order authority in the amount of $47,752.00 (10% of the base bid contract amount) for unanticipated additional costs; and

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

I.

Consideration of PC SUB 2008-003:  A request for preliminary plat approval by Joseph Kavanagh for Peaks Plaza Condominiums, a .62 acre mixed-use subdivision located at 1819 E. Second Avenue in the C-2-E, Commercial District Established Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approval of the preliminary plat.

 

J.

Consideration of Special Event Funding Request:  Summer theater production for Theatrikos, “A Funny Thing Happened on the Way to the Forum”.

 

 

RECOMMENDED ACTION:

Deny the request.

 

Councilmember Overton moved to approve the Consent Agenda with the exception of Items 5A, 5D, 5G, 5I, and 5J.  The motion was seconded by Vice Mayor White and passed on unanimous vote.

 

Returning to Item 5A, Councilmember Haughey moved to approve the recommended action, seconded by Vice Mayor White. 

 

Retiring employee and Water Production Manager Jack Rathjen was recognized for his 27 years of dedicated service to the City of Flagstaff.  Following the presentation to Mr. Rathjen, the motion to approve passed on unanimous vote.

 

Returning to Item 5D, Vice Mayor White moved to approve the recommended action, seconded by Councilmember Haughey.

 

Paul Raczkowski, Utilities Administration, provided a brief history of the project, highlighting some of the obstacles that do not fall under the construction-manager-at-risk contract justifying the approval of a change order.  The motion to approve passed on unanimous vote.

 

Returning to Item 5G, Vice Mayor White moved to approve the recommended action, seconded by Councilmember Brewster.

 

Deputy Chief Josh Copley, Flagstaff Police Department, explained that the Coconino County Humane Association is requesting an increase of 12%, which is higher than the current Consumer Price Index.  The increase requires an amendment to the contract.

 

Dennis Pugh, Director of the Coconino County Humane Association, reported that citizens are charged approximately $70.00 to retrieve their animals after being picked up by animal control officers.  This money comes back to the City as cost recovery funds, and totaled $22,400.00 for fiscal year 2006/2007.  The motion to approve passed on unanimous vote.

 

Returning to Item 5I, Councilmember Overton declared a conflict of interest, removed himself from the podium and did not enter into discussion or vote.

 

Councilmember White moved to approve the recommended action, seconded by Councilmember Brewster.

 

Bob Caravona, Development Case Manager, reviewed the unfavorable existing conditions of the parcels in question, and explained the proposed improvements.

 

The motion passed on unanimous vote with Councilmember Overton excused from the vote due to a conflict of interest.

 

Following Council action, Councilmember Overton returned to the meeting.

 

Returning to Item 5J, Councilmember Haughey moved to approve the recommended action to deny the funding, seconded by Councilmember Overton.

 

Councilmembers in favor of some level of funding for the special event felt that:

 

 

Because the play runs over the 4th of July weekend, the City could promote the event as another City-sponsored option for the community and tourists alike.

 

Funding the event would be a show of good will since the 4th of July light show has limited capacity and sold out so quickly.

 

The event could be promoted as a joint venture with Northern Arizona University.

 

Since there is $12,000.00 left in the budget for sponsoring community events that will not roll over into the new year, this would be a good opportunity to use those funds.

 

The request fits the criteria for a community event in that it utilizes citizens as actors, directors, and stagehands; and nearby hotels, shopping and restaurants benefit by the boost to the tourism economy.

 

Councilmembers opposing the special event funding stated that:

 

 

If funding requests do not go through the regular budget process, individual requests have an advantage as they are not weighed against all other requests vying for limited funds.

 

The event has a very limited venue, isn’t a broad community event, doesn’t have mass appeal, and isn’t free to the public.

 

Vice Mayor White moved to amend the motion to fund the event at $2,500.00, half of the original request.  The motion was seconded by Councilmember Swanson.

 

The motion passed on majority vote with Vice Mayor White and Councilmembers Brewster, Evans and Swanson in favor, and Mayor Presler and Councilmembers Haughey and Overton opposed.

 

The motion to approve the recommended action to deny the requested funding at the level of $5,000.00, and to amend to approve funding the event at $2,500.00, passed on majority vote with Vice Mayor White and Councilmembers Brewster, Evans and Swanson in favor, and Mayor Presler and Councilmembers Haughey and Overton opposed.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Liquor License Application:  Kyoko Makino, “Teppan Fuji”, 2500 S. Woodlands Village Blvd., Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Councilmember Overton moved to open the public hearing.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

Kyoko Makino, the applicant, stated that she is the holder of another liquor license for her business “Sushi Fuji”, and plans to open her new business “Teppan Fuji” in January of 2009.

 

Sgt. Walter Miller, Flagstaff Police Department, conducted an investigation on the applicant and found no derogatory records, liquor violations, or acts of violence.  Ms. Makino completed the approved Arizona Department of Liquor License and Control training in 2006.  Sgt. Miller found no reason to oppose the application.

 

There being no further public input, Councilmember Overton moved to close the public hearing.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

Vice Mayor White moved to forward the application to the State with a recommendation for approval, seconded by Councilmember Haughey.  The vote was unanimous in favor.

 

B.

Consideration of Liquor License Application:  Alexander Mowl, “Café Olé”, 121 S. San Francisco Street, Series 07, Person Transfer.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

RECOMMENDED ACTION:

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Councilmember Overton moved to open the public hearing, seconded by Councilmember Brewster.  The motion passed on unanimous vote.

 

The applicant and owner of the restaurant, Alexander Mowl, noted that he and his wife have both completed the approved Arizona Department of Liquor License and Control training, as well as the Health Department’s Food Managers’ Certification program.

 

Sgt. Walter Miller, Flagstaff Police Department, conducted an investigation on the applicant and found no derogatory records, liquor violations, or acts of violence.  Mr. Mowl completed the approved Arizona Department of Liquor License and Control training on March 11, 2008.  Sgt. Miller found no reason to oppose the application.

 

There being no further public input, Councilmember Haughey moved to close the public hearing, seconded by Vice Mayor White.  The vote was unanimous in favor.

 

Councilmember Overton moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Vice Mayor White and passed on unanimous vote.

 

7.      REGULAR AGENDA

 

A.

Reconsideration of Appointments:  Beautification Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

(1)

Move to reconsider the appointment of Vicky Foster.

 

 

(2)

Move to rescind the appointment of Vicky Foster.

 

 

(3)

Make one appointment to an at-large term expiring June, 2011, and one appointment to an arts community term expiring June, 2011.

 

Vice Mayor White moved to reconsider the appointment of Vicky Foster, seconded by Councilmember Swanson.  The motion passed on unanimous vote.

 

Vice Mayor White moved to rescind the appointment of Vicky Foster.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

Councilmember Swanson moved to appoint Phyllis Thompson to an at-large term expiring June 2011, and Bruce Aiken to an arts community term expiring June, 2011.  The vote was unanimous in favor.

 

B.

Consideration of PC SUB 2008-004:  A request for preliminary plat approval by Consolidated Investments for Clear Creek Village, an 80-unit, affordable, cooperative-housing subdivision on 8.082 acres located at 778 East Pine Knoll Drive in the HR, High Density Residential Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approval of the preliminary plat.

 

WITHDRAWN.

 

C.

Consideration of PC SUB 2008-005:  A request for preliminary plat approval by Antelope Ridge Investments, LLC for Antelope Ridge, a single-family residential subdivision containing 9 lots on an approximately 5.23-acre parcel located at 1901 North Mesa Drive in the UR, Urban Residential Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approval of the preliminary plat.

 

Councilmember Haughey moved to approve the recommended action, seconded by Vice Mayor White.

 

Ann Beck, Flagstaff resident, explained that the parcel in question is used by many neighbors as a park and a beloved space, and expressed concerns about the ecological dangers and the disruption to animal habitats.  Stating that the homes planned for the lots will do nothing for the affordable housing crisis, Ms. Beck urged the Council to explore a public/private partnership to purchase the land for open space.

 

Neil Gullickson, Planning Division, presenting for the project manager, Vice Knaggs, provided an overview of the project and highlighted some of the ways that staff and the Planning and Zoning Commission have worked to address neighborhood concerns.

 

Councilmember Swanson moved to recess into executive session.  The motion was seconded by Councilmember Overton and passed on unanimous vote.

 

The meeting reconvened at 7:30 p.m.

 

Mr. Gullickson clarified that the applicant has met all the requirements of the Land Development Code, including other relevant City Codes, regarding the preliminary plat.  Wildlife concerns were brought forward and discussed at the Planning and Zoning Commission meetings, and all involved acknowledged there are many animals residing in the undeveloped areas of the City.

 

The motion to approve passed on unanimous vote.

 

8.       COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Change in Meeting Time:  June 23, 2008 work session.

 

 

RECOMMENDED ACTION:

Reschedule the June 23, 2008 work session to begin at 5:00 p.m.

 

City Manager Burke explained that the proposed delay is to provide Council an opportunity to attend the Horizon Air inaugural flight and events at Pulliam Airport beginning at 2:00 p.m.

 

Vice Mayor White moved to approve the recommended action.  The motion was seconded by Councilmember Evans and passed on unanimous vote.

 

9.         INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,             REQUESTS FOR FUTURE AGENDA ITEMS

 

Council identified the following issues they would like covered in the upcoming Council orientation sessions.

 

 

Homelessness.

 

Sunnyside phasing.

 

Arrange tours to facilities and large projects.

 

Land Development Code revisions and timelines.

 

Facility issues.

 

Rio de Flag realignment.

 

Economic development.

 

Anticipated public safety needs, including infrastructure and personnel.  (Mayor Presler requested a written briefing on this topic.)

 

Recreational opportunities currently in place for kids and families, the cost of those programs, and how much of those costs are being recovered.

 

Fourth Street redevelopment plan.

 

Regional plan issues.

 

Using work sessions most effectively.

 

Incumbent Councilmembers would like to be included in any tours or visits to facilities or large projects.

 

Mayor Presler requested that a discussion be scheduled for the next work session addressing additional opportunities for families and visitors for the 4th of July holiday weekend.

 

City Manager Burke updated the Council on the four resolutions presented to the League of Arizona Cities and Towns for consideration.  Three of the resolutions received the required support from other cities, however, the sustainability resolution did not get a second city.

 

10.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 7:44 p.m.

 

                                                                         

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on June 17, 2008.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 23rd day of July, 2008.

 

                                                                           

CITY CLERK