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NOTE:
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IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED
STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY
COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS. ONLY THE ACTIONS TAKEN AND
DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM. AUDIO RECORDINGS OF
CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.
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SUMMARIZED MINUTES
COUNCIL MEETING
July 22, 2008
6:00 p.m.
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A Meeting of the Flagstaff City
Council was held on July 22, 2008, convening at 6:13 p.m., in the Council
Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.
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CALL TO ORDER
The Meeting was called to order
by Mayor Presler.
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1. PLEDGE OF ALLEGIANCE, READING OF THE MISSION STATEMENT, AND INVOCATION
Mayor Presler asked those
present to stand for the Pledge of Allegiance, the reading of the Mission
Statement, and the Invocation.
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2. ROLL CALL
On roll call, the following
were present:
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Mayor Presler
Vice Mayor White
Councilmember Brewster
Councilmember Cooper
Councilmember Haughey
Councilmember Overton
Councilmember Swanson
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Also present were:
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City Manager, Kevin Burke
City Attorney, Patricia
Boomsma
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3. MINUTES
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A.
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Consideration of Minutes: Regular Council Meeting of June 17, 2008.
RECOMMENDED ACTION: Approve
the Minutes as submitted/corrected.
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The City Council voted
unanimously to approve the Minutes as submitted.
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4. PUBLIC
PARTICIPATION
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5. CONSENT AGENDA
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A.
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Consideration of Submission of a Grant Application:
City/County Emergency Operations Center.
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RECOMMENDED ACTION:
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Authorize the submission of a grant application from the Arizona
Department of Homeland Security in the amount of $1,333,333.00, and
acceptance upon award of the grant agreement.
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The City Council voted
unanimously to approve the recommended action.
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B.
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Consideration of Subsequent Purchase Under Prior Bid: Dump trucks.
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RECOMMENDED ACTION:
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Authorize the purchase three Mack 10-wheel dump trucks from Arizona Truck Center, under the same terms of the previous bid, in the amount of
$574,266.48, plus applicable tax.
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The City Council voted
unanimously to approve the recommended action.
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C.
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Consideration of Purchase Under Arizona State Contract: Public safety communications operations
recording system.
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RECOMMENDED ACTION:
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Authorize use of the Arizona state contract for the purchase of a Verint
Audiolog Recording System from Goserco, Inc., in the amount of $69,635.78,
plus applicable taxes and freight.
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The City Council voted
unanimously to approve the recommended action.
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D.
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Consideration of Annual Bid: Custodial services for the Flagstaff Aquaplex.
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RECOMMENDED ACTION:
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Approve the proposal from United Services Group, LLC, doing business
as Clean Sweep Janitorial of Arizona, in the amount of $58,611.00, plus
optional services.
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The City Council voted
unanimously to approve the recommended action.
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E.
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Consideration of Transaction Privilege (Sales) Tax Write-Offs: Fiscal Year ending June 30, 2008.
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RECOMMENDED ACTION:
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Approve write-off of transaction privilege (sales) tax accounts
totaling $114,078.88.
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The City Council voted
unanimously to approve the recommended action.
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F.
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Consideration of Miscellaneous Receivable Write-Offs: Fiscal Year ending June 30, 2008.
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RECOMMENDED ACTION:
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Approve write-off of miscellaneous receivable accounts totaling
$3,044.91.
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The City Council voted
unanimously to approve the recommended action.
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G.
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Consideration of Payment: Qwest settlement.
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RECOMMENDED ACTION:
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Approve payment of the City’s proportionate share of payback to the
Coconino County Treasurer in the amount of $123,885.80.
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The City Council voted
unanimously to approve the recommended action.
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H.
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Consideration of Annual Service Agreement: Publishing contract.
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RECOMMENDED ACTION:
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Approve the agreement with the Arizona Daily Sun at the rates outlined
in the staff summary attachment.
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The City Council voted
unanimously to approve the recommended action.
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I.
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Consideration of Extension of Annual Contract: Radio read water meters.
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RECOMMENDED ACTION:
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Approve the third contract extension with Mountain States Pipe and
Supply at the prices listed in the staff summary attachment, plus applicable
tax.
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The City Council voted
unanimously to approve the recommended action.
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J.
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Consideration of Additional Construction Contract: 2008 Street Maintenance Program.
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RECOMMENDED ACTION:
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(1)
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Approve the construction contract with C & E Paving & Grading,
the lowest responsive and responsible bidder, in the amount of $865,655.00,
for the base bid and Alternate #1;
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(2)
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Authorize change order authority in the amount of $86,565.50 (10% of
the contract amount) for unanticipated additional costs; and
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(3)
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Authorize the City Manager to execute the necessary documents.
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The City Council voted
unanimously to approve the recommended action.
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K.
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Consideration of Construction Contract: U.S. 89 North Streetscape and Flagstaff Urban
Trails System improvements project.
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RECOMMENDED ACTION:
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(1)
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Approve the construction contract with Spire Engineering LLC, in the
amount of $914,300.00, for the base bid and Alternate #1, including a
contract allowance of $71,260.00 and a contract period of 250 calendar days;
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(2)
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Authorize change order authority in the amount of $24,200.00
(approximately 2.5%) for
unanticipated additional costs; and
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(3)
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Authorize the City Manager to execute the necessary documents.
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The City Council voted
unanimously to approve the recommended action.
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L.
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Consideration of Grant Agreement: Northern Arizona Street Crimes Task Force
(METRO) Unit.
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RECOMMENDED ACTION:
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Approve the grant agreement with the Arizona Criminal Justice
Commission and authorize receipt of grant funds in the amount of $310,352.00.
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The City Council voted
unanimously to approve the recommended action.
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M.
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Consideration of Intergovernmental Agreement: Center for High Altitude Training.
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RECOMMENDED ACTION:
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Approve the intergovernmental agreement with the Arizona Board of
Regents, acting by and for Northern Arizona University, in the amount of
$40,000.00.
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The City Council voted
unanimously to approve the recommended action.
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N.
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Consideration of Consulting Service Agreement: Central Business District Parking Study.
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RECOMMENDED ACTION:
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(1)
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Approve the consulting service agreement with Rich and Associates,
Inc., in an amount not to exceed $83,160.00, including cost of services and
reimbursables;
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(2)
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Approve change order authority in the amount of $16,840.00; and
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(3)
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Authorize the City Manager to execute the necessary documents.
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The City Council voted
unanimously to approve the recommended action.
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6. PUBLIC HEARING
ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)
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A.
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Consideration of Liquor License Application: Thomas Leo Phelan, “Pine Mountain Cafe”, 6200 S. Pulliam Drive,
Suite 109, Series 12, New License.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
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:
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(1)
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Forward the application to the State with a recommendation for
approval;
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(2)
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Forward the application to the State with no recommendation; or
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(3)
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Forward the application to the State with a recommendation for denial
based on the testimony received at the public hearing and/or other factors.
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The City Council
appropriately opened the public hearing and received citizen input.
Following the closing of the public hearing, the Council voted unanimously to
send the application to the State with a recommendation for approval.
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B.
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Consideration of Liquor License Application: John Barrett Barth, “Varsity Gasser”, 1020 S. Milton Road, Series
10, New License.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
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:
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(1)
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Forward the application to the State with a recommendation for
approval;
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(2)
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Forward the application to the State with no recommendation; or
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(3)
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Forward the application to the State with a recommendation for denial
based on the testimony received at the public hearing and/or other factors.
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The City Council
appropriately opened the public hearing and received citizen input.
Following the closing of the public hearing, the Council voted unanimously to
forward the application to the State with
a recommendation for denial based on the testimony received at the public
hearing and other factors.
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7. REGULAR AGENDA
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A.
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Consideration of Applicants for Appointments: Traffic Commission. [The City Council may
vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).
The names of the applicants may be obtained by contacting the City Clerk.]
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RECOMMENDED ACTION:
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Make two appointments to citizen member terms expiring in July, 2011.
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The City Council appointed
Steve Ruble and Kathi Clark to citizen member terms on the Traffic Commission
expiring in July, 2011.
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B.
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Consideration of Applicants for Appointments: Parks and Recreation Commission. [The City
Council may vote to discuss this matter in executive session pursuant to
A.R.S. §38-431.03(A)(1). The names of the applicants
may be obtained by contacting the City Clerk.]
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RECOMMENDED ACTION:
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Make two appointments to terms expiring in August, 2011.
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The City Council appointed
Harper Johnson and Dorothy Staskey to terms on the Parks and Recreation
Commission expiring in August, 2011.
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C.
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Consideration of Ordinance No. 2008-19: An ordinance levying upon the assessed
valuation of the property within the City of Flagstaff, Arizona, subject to
taxation a certain sum upon each one hundred dollars ($100.00) of valuation
sufficient to raise the amount estimated to be required in the annual budget,
less the amount estimated to be received from other sources of revenue,
providing funds for various bond redemptions, for the purpose of paying
interest upon bonded indebtedness and providing funds for general municipal
expenses, all for the Fiscal Year ending the 30th day of June, 2009, and
declaring an emergency.
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RECOMMENDED ACTION:
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Read Ordinance No. 2008-19 for the first time by title only.
Read Ordinance No. 2008-19 for the final time by title only.
Adopt Ordinance No. 2008-19.
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The City Council unanimously
approved the reading of Ordinance No. 2008-19 for the first time by title
only. Following the reading of the title, the City Council voted unanimously
to read Ordinance No. 2008-19 for the final time by title only.
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After Ordinance No. 2008-19
was read for the final time by title only, it was unanimously adopted by the
City Council.
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D.
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Consideration of Ordinance No. 2008-20: An ordinance of the Council of the City of
Flagstaff, Arizona, approving the form and authorizing the execution and
delivery of a loan agreement with the Water Infrastructure Finance Authority
of Arizona, and, if necessary, guaranty or similar agreements to provide
reserve fund surety bonds or insurance policies necessary in connection
therewith; delegating the determination of certain matters relating thereto
to the Management Services Director of the City; providing for the transfer
of certain moneys and making certain covenants and agreements with respect
thereto; authorizing the taking of all other actions necessary to the
consummation of the transactions contemplated by such loan agreements, such
guaranty or similar agreements and this ordinance and declaring an emergency.
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RECOMMENDED ACTION:
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Read Ordinance No. 2008-20 for the first time by title only.
Read Ordinance No. 2008-20 for the final time by title only.
Adopt Ordinance No. 2008-20.
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The City Council unanimously
approved the reading of Ordinance No. 2008-20 for the first time by title
only. Following the reading of the title, the City Council voted unanimously
to read Ordinance No. 2008-20 for the final time by title only.
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After Ordinance No. 2008-20
was read for the final time by title only, it was unanimously adopted by the
City Council.
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E.
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Consideration of PC SUB 08-006: A request for preliminary plat approval by Bill and Leah Cain for
the Cameo Villas Subdivision, a single-family residential subdivision
containing 26 lots on an approximately 6.02 acre parcel located at 5600 N.
Dakota Street in the MH-E, Manufactured Housing Established zoning district.
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RECOMMENDED ACTION:
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The Planning and Zoning Commission recommends approving the tentative
plat with the conditions outlined in the staff summary attachment.
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The City Council voted
unanimously to approve the recommended action.
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F.
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Consideration of Approval of a Map of Dedication: Roman Catholic Diocese of Phoenix.
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RECOMMENDED ACTION:
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Approve the map of dedication subject to the condition that the tree
and slope resources that are removed due to the first phase of construction
of Ponderosa Parkway shall be applied to the development of Parcel One as
required by the October 17, 2006 Council approval of the tentative plat for
the San Francisco De Asis Subdivision.
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The City Council voted
unanimously to approve the recommended action.
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G.
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Consideration of Ordinance No. 2008-23: An ordinance providing for the organization,
conduct, and operation of the several offices and departments of the City,
for the creation of additional departments, divisions, offices, and agencies,
and for their consolidation, alteration, or abolition, and declaring an
emergency.
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RECOMMENDED ACTION:
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Read Ordinance No. 2008-23 for the first time by title only.
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The City Council voted
unanimously by roll-call vote to read Ordinance No. 2008-23 for the first time
by title only. Ordinance No. 2008-23 was read by title.
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8. COUNCIL
DISCUSSION ITEMS
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A.
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Consideration of Citizen Petition: A petition to halt the request for
construction bids for the downtown railroad crossing modifications project.
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RECOMMENDED ACTION:
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The City Council may:
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(1)
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Table action to allow time to gather additional
information.
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(2)
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Approve all or part of the petitioners’ request.
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(3)
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Deny the petitioners’ request.
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(4)
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Vote to take no action.
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The City Council decided to
move forward with a meeting between the petitioners, Mayor Presler, two
members of the City Council, City Manager Burke, and necessary City staff
within three weeks; and to present a reconsideration of Scenario D to the
Council at the September 2, 2008 Council Meeting. The motion passed on
majority roll-call vote with Mayor Presler and Councilmembers Evans, Overton
and Swanson in favor, and Vice-Mayor White and Councilmembers Brewster and
Haughey opposed.
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(Scenario D, approved by the
City Council on May 1, 2007, creates a quiet zone with wayside horns at Steves Blvd. and Fanning Drive for cost savings, a median with bollards as an alternative
safety measure at Enterprise Road, and pedestrian barriers at Beaver Street and San Francisco Street.)
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B.
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Consideration to Reschedule Council Meeting: August 19, 2008 Council Meeting.
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RECOMMENDED ACTION:
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(1)
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Cancel the Tuesday, August 19, 2008 Council Meeting; and
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(2)
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Schedule a Special Council Meeting for August 18, 2008 beginning at
4:00 p.m.
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The City Council voted
unanimously to approve the recommended action.
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9. INFORMATIONAL
ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS
FOR FUTURE AGENDA ITEMS
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10. ADJOURNMENT
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There being no further business
to come before the Council, the Meeting was adjourned at 10:07 p.m.
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