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AGENDA

 

 

REGULAR COUNCIL MEETING

 

TUESDAY, AUGUST 5, 2008

 

CALL TO ORDER

 

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

MAYOR PRESLER  

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER   

COUNCILMEMBER EVANS               

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Special Council Meetings of May 12, 2008 and June 17, 2008.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Extension of Annual Bid:  Cardlock fueling services.

 

 

RECOMMENDED ACTION:

Approve the third, one-year extension with Carter Oil Company at $.1195 per gallon over the OPIS price for unleaded and diesel fuel.

 

B.

Consideration of Joint Bid with Coconino County and the Flagstaff Unified School District:  Bulk fuel.

 

 

RECOMMENDED ACTION:

Approve the bid from Carter Oil Company in the amount of $480,000.00, plus tax and fuel surcharges.

 

C.

Consideration of Confirming Change Order No. 2:  Northern Arizona Science, Technology, and Clean Energy Center.

 

 

RECOMMENDED ACTION:

(1)

Approve Confirming Change Order No. 2 with Woodruff Construction, Inc., in the amount of $45,362.68, plus a 21-calendar day extension; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

D.

Consideration of Change Order No. 11:  Aspen Place at The Sawmill improvement district project.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 11 with Pinnacle Grading and Heavy Equipment in an amount not to exceed $148,000.00.

 

E.

Consideration of Change Order No. 2:  Aspen Place at The Sawmill improvement district project.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 2 with Pooled Resources in an amount not to exceed $1,710.00.

 

F.

Consideration of Renewal of Lease:  100 W. Birch.

 

 

RECOMMENDED ACTION:

Approve the 5-year lease renewal with JPMorgan Chase in the amount of $7,972.35 per month, plus a 3% annual adjustment.

 

G.

Consideration of Grant Agreement:  Flagstaff Pulliam Airport runway extension and terminal security enhancements projects.

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the U.S. Department of Transportation, Federal Aviation Administration, and acceptance of grant funds in the amount of $1,258,394.00.

 

H.

Consideration of Construction Manager-at-Risk Contract:  Flagstaff Pulliam Airport Masterplan improvements, airport terminal enhancements, and terminal security enhancements project.

 

 

RECOMMENDED ACTION:

(1)

Approve the Construction-Manager-at-Risk contract with Loven Contracting, Inc., for a guaranteed maximum price in an amount not to exceed $1,160,625.28, which includes a contract allowance in the amount of $40,000.00 for potential costs associated with unanticipated or additional items of work;

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Approve change order authority in the amount of
$58,031.26 (5%) to cover potential costs associated with unanticipated or additional items of work.

 

I.

Consideration of Grant Application and Acceptance of Grant Award:  2008 Edward Byrne Memorial Justice Assistance Grant.

 

 

RECOMMENDED ACTION:

Approve the submission of a grant application to the U.S. Department of Justice and authorize acceptance of grant funds in the amount of $16,765.00.

 

J.

Consideration of Intergovernmental Agreement:  2008 Byrne Justice Assistance Grant program.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County.

 

K.

Consideration of Intergovernmental Agreement:  StatewideTerrorism Office program.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the State of Arizona, Department of Public Safety.

 

L.

Consideration of PC SUB 2008-08:  A request for preliminary plat approval by Ron Kohner for Camryn Pines, a 123-lots, single-family, residential subdivision on 59.1 acres located at 4501 South Beulah Boulevard in the R1, Residential zoning district.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary attachment.

 

M.

Consideration of PC SUB 2008-002:  A request for final plat approval by Trade Winds LLC for the West End Condominiums, a 34-unit business condominium subdivision on a 2.53-acre parcel located at 1600 West University Drive in the LI, Light Industrial zoning district.

 

 

RECOMMENDED ACTION:

Approve the final plat.

 

N.

Consideration of Special Event Funding Requests:  A Right to Care, Flagstaff Bed Races and Parade of Bands, and Flagstaff Oktoberfest.

 

 

RECOMMENDED ACTION:

(1)

Approve the funding requests from the Marine League Charities for Flagstaff Oktoberfest in the amount of $5,000.00 and Flagstaff Bed Races and Parade of Bands in the amount of $1,000.00; and

 

 

(2)

Deny the request of the Coconino County Health Department for A Right to Care.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

(No items were submitted.)

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Youth Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make 13 appointments to terms expiring June, 2009.

 

B.

Consideration of Ordinance No. 2008-18:  An ordinance amending and supplementing Title 3, Business Regulations, Chapter 3-02, Pawnbrokers, Secondhand and Junk Dealers.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-18 for the first time by title only.

C.

Consideration of Ordinance No. 2008-23:  An ordinance providing for the organization, conduct, and operation of the several offices and departments of the City, for the creation of additional departments, divisions, offices, and agencies, and for their consolidation, alteration, or abolition, amending Chapter 1, Section 1-18 of the City Code to conform to these changes, directing the City Clerk to conform the Flagstaff City Code to these changes, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-23 for the final time by title only.

Adopt Ordinance No. 2008-23.

 

D.

Consideration of Resolution No. 2008-34:  A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-34 by title only.

Adopt Resolution No. 2008-34.

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Petition:  Equality Arizona civil rights ordinance.

 

 

RECOMMENDED ACTION:

(1)

Table the action to allow time to gather additional information;

 

 

(2)

Approve all or part of the petitioners’ request;

 

 

(3)

Deny the petitioners’ request; and/or

 

 

(4)

Vote to take no action.

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT