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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

ACTION SUMMARY

COUNCIL MEETING

 

August 5, 2008

6:00 p.m.

 

A meeting of the Flagstaff City Council was held on August 5, 2008 convening at 6:07 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The meeting was called to order by Vice Mayor White.

 

1.      PLEDGE OF ALLEGIANCE, READING OF THE MISSION STATEMENT, AND INVOCATION

 

Mayor Presler asked those present to stand for the Pledge of Allegiance, the reading of the Mission Statement, and the Invocation.

 

2.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Presler

 

Vice Mayor White

Councilmember Brewster

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson

 

 

Also present were:

 

 

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

 

3.       MINUTES

 

A.

Consideration of Minutes: Special Council Meetings of May 12, 2008 and June 17, 2008.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

The City Council voted unanimously to approve the Minutes as submitted.

 

4.        PUBLIC PARTICIPATION

 

5.       CONSENT AGENDA

 

A.

Consideration of Extension of Annual Bid:  Cardlock fueling services.

 

 

RECOMMENDED ACTION:

Approve the third, one-year extension with Carter Oil Company at $.1195 per gallon over the OPIS price for unleaded and diesel fuel.

 

The City Council voted unanimously to approve the recommended action.

 

B.

Consideration of Joint Bid with Coconino County and the Flagstaff Unified School District:  Bulk fuel.

 

 

RECOMMENDED ACTION:

Approve the bid from Carter Oil Company in the amount of $480,000.00, plus tax and fuel surcharges.

 

The City Council voted unanimously to approve the recommended action and to amend the bid amount to $680,000.00 plus tax and fuel surcharges.

 

C.

Consideration of Confirming Change Order No. 2:  Northern Arizona Science, Technology, and Clean Energy Center.

 

 

RECOMMENDED ACTION:

(1)

Approve Confirming Change Order No. 2 with Woodruff Construction, Inc., in the amount of $45,362.68, plus a 21-calendar day extension; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

The City Council voted unanimously to approve the recommended action.

 

D.

Consideration of Change Order No. 11:  Aspen Place at The Sawmill improvement district project.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 11 with Pinnacle Grading and Heavy Equipment in an amount not to exceed $148,000.00.

 

The City Council voted unanimously to approve the recommended action.

 

E.

Consideration of Change Order No. 2:  Aspen Place at The Sawmill improvement district project.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 2 with Pooled Resources in an amount not to exceed $1,710.00.

 

The City Council voted unanimously to approve the recommended action.

 

F.

Consideration of Renewal of Lease:  100 W. Birch.

 

 

RECOMMENDED ACTION:

Approve the 5-year lease renewal with JPMorgan Chase in the amount of $7,972.35 per month, plus a 3% annual adjustment.

 

The City Council approved the recommended action by majority vote with Mayor Presler, Vice Mayor White, and Councilmembers Brewster, Evans, Haughey, and Swanson in favor, and Councilmember Overton opposed.

 

G.

Consideration of Grant Agreement:  Flagstaff Pulliam Airport runway extension and terminal security enhancements projects.

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the U.S. Department of Transportation, Federal Aviation Administration, and acceptance of grant funds in the amount of $1,258,394.00.

 

The City Council voted unanimously to approve the recommended action.

 

H.

Consideration of Construction Manager-at-Risk Contract:  Flagstaff Pulliam Airport Masterplan improvements, airport terminal enhancements, and terminal security enhancements project.

 

 

RECOMMENDED ACTION:

(1)

Approve the Construction-Manager-at-Risk contract with Loven Contracting, Inc., for a guaranteed maximum price in an amount not to exceed $1,160,625.28, which includes a contract allowance in the amount of $40,000.00 for potential costs associated with unanticipated or additional items of work;

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Approve change order authority in the amount of
$58,031.26 (5%) to cover potential costs associated with unanticipated or additional items of work.

 

The City Council voted unanimously to approve the recommended action.

 

I.

Consideration of Grant Application and Acceptance of Grant Award:  2008 Edward Byrne Memorial Justice Assistance Grant.

 

 

RECOMMENDED ACTION:

Approve the submission of a grant application to the U.S. Department of Justice and authorize acceptance of grant funds in the amount of $16,765.00.

 

The City Council voted unanimously to approve the recommended action.

 

J.

Consideration of Intergovernmental Agreement:  2008 Byrne Justice Assistance Grant program.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County.

 

The City Council voted unanimously to approve the recommended action.

 

K.

Consideration of Intergovernmental Agreement:  StatewideTerrorism Office program.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the State of Arizona, Department of Public Safety.

 

The City Council voted unanimously to approve the recommended action.

 

L.

Consideration of PC SUB 2008-08:  A request for preliminary plat approval by Ron Kohner for Camryn Pines, a 123-lot, single-family, residential subdivision on 59.1 acres located at 4501 South Beulah Boulevard in the R1, Residential zoning district.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary attachment.

 

The City Council voted unanimously to approve the recommended action.

 

M.

Consideration of PC SUB 2008-002:  A request for final plat approval by Trade Winds LLC for the West End Condominiums, a 34-unit business condominium subdivision on a 2.53-acre parcel located at 1600 West University Drive in the LI, Light Industrial zoning district.

 

 

RECOMMENDED ACTION:

Approve the final plat.

 

The City Council voted unanimously to approve the recommended action.

 

N.

Consideration of Special Event Funding Requests:  A Right to Care, Flagstaff Bed Races and Parade of Bands, and Flagstaff Oktoberfest.

 

 

RECOMMENDED ACTION:

(1)

Approve the funding requests from the Marine League Charities for Flagstaff Oktoberfest in the amount of $5,000.00 and Flagstaff Bed Races and Parade of Bands in the amount of $1,000.00; and

 

 

(2)

Deny the request of the Coconino County Health Department for A Right to Care.

 

The City Council approved Item (1) of the recommended action by majority vote with Mayor Presler, Vice Mayor White, and Councilmembers Evans and Swanson in favor, and Councilmembers Brewster, Haughey and Overton opposed.

 

Returning to Item (2), the City Council approved funding to the Coconino County Health Department’s A Right to Care program in the amount of $1,000.00 by majority vote with Mayor Presler, Vice Mayor White, and Councilmembers Evans and Swanson in favor, and Councilmembers Brewster, Haughey and Overton opposed.

 

6.      PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

(No items were submitted.)

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Youth Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make 13 appointments to terms expiring June, 2009.

 

The City Council unanimously appointed Forrest Bousquet, Rebecca Hays, Ruth Hays, Natalie Lucas, Nicole Lucas, Levi Roberts, and Jennifer Sechrist to terms on the Youth Commission expiring June, 2009.

 

B.

Consideration of Ordinance No. 2008-18:  An ordinance amending and supplementing Title 3, Business Regulations, Chapter 3-02, Pawnbrokers, Secondhand and Junk Dealers.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-18 for the first time by title only.

 

The City Council voted unanimously to read Ordinance No. 2008-18 for the first time by title only.  Ordinance No. 2008-18 was read by title only.

 

C.

Consideration of Ordinance No. 2008-23:  An ordinance providing for the organization, conduct, and operation of the several offices and departments of the City, for the creation of additional departments, divisions, offices, and agencies, and for their consolidation, alteration, or abolition, amending Chapter 1, Section 1-18 of the City Code to conform to these changes, directing the City Clerk to conform the Flagstaff City Code to these changes, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-23 for the final time by title only.

Adopt Ordinance No. 2008-23.

 

The City Council voted unanimously to read Ordinance No. 2008-23 for the final time by title only.  Ordinance No. 2008-23 was read by title only, after which it was unanimously adopted.

 

D.

Consideration of Resolution No. 2008-34:  A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-34 by title only.

Adopt Resolution No. 2008-34.

 

The City Council voted unanimously to read Resolution No. 2008-34 by title only.  Resolution No. 2008-34 was read by title only, after which it was unanimously adopted.

 

8.       COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Petition:  Equality Arizona civil rights ordinance.

 

 

RECOMMENDED ACTION:

(1)

Table the action to allow time to gather additional information;

 

 

(2)

Approve all or part of the petitioners’ request;

 

 

(3)

Deny the petitioners’ request; and/or

 

 

(4)

Vote to take no action.

 

WITHDRAWN

 

9.         INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,             REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 7:25 p.m.