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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, SEPTEMBER 2, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

1.      ROLL CALL

 

 

 

MAYOR PRESLER  

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER   

COUNCILMEMBER EVANS               

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

2.      BRIEF PRESENTATION REGARDING CAREER FAIR.

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

No Minutes were submitted.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase under the Mohave Educational Services Cooperative (MESC) Intergovernmental Agreement:  Modular classroom for the Fire Department training facility.

 

 

RECOMMENDED ACTION:

Approve the purchase under the MESC agreement in the amount of $95,053.03, plus applicable tax and freight charges.

 

B.

Consideration of Extension of Annual Bid:  Granular de-icer.

 

 

RECOMMENDED ACTION:

Approve the bid extension to Desert Mountain Corporation at a cost of $83.50 per ton, plus tax and 15% fuel surcharge.

 

C.

Consideration of Annual Bid:  Desktop office supplies.

 

 

RECOMMENDED ACTION:

Approve the proposal from Office Max at the prices and conditions listed in the staff summary attachment.

 

D.

Consideration of Intergovernmental Agreement:  All-risk mutual fire aid.

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with Pinewood Fire Department, Flagstaff Ranch Fire District, Highlands Fire District, Summit Fire District, Fort Valley Fire District, Mormon Lake Fire District, Ponderosa Fire District, Sedona Fire District, and Sherwood Forest Estates Fire District.

 

E.

Consideration of Intergovernmental Agreement:  Joint use, operation, and maintenance of recreational and related-use facilities and sports fields.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement per the terms outlined in the staff summary attachment.

 

F.

Consideration of PC SUB 2008-07:  A request for preliminary plat approval for “The Summit at Pine Canyon, a Condominium (Unique Planned Option)” located at 3101 South Clubhouse Circle in the R1, Residential Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary attachment.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Liquor License Application:  Arturo Santana, “Las Gorditas Mexican Food”, 2900 N. West Street, Suites 2-4, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

B.

Consideration of Public Hearing (PC REZ 08-002):  A request to rezone approximately 25.71 acres from Rural Residential District (RR) to Medium Density Residential District (MR) located at 997 E. Pine Knoll Drive.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

C.

Consideration of Ordinance No. 2008-26:  An ordinance rezoning approximately 25.71 acres of land located at 997 E. Pine Knoll Drive from Rural Residential District (RR) to Medium Density Residential District (MR) Conditional.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-26 for the first time by title only.

 

7.      REGULAR AGENDA

 

A.

Consideration of Preferred Alternatives:  Mitigation of train horns at existing grade crossings.

 

 

RECOMMENDED ACTION:

Direct staff to continue with the implementation and construction of the previous Council action for the quiet zone plan commonly referred to as Scenario D.

 

B.

Consideration of Applicants for Appointments:  Stormwater Advisory Committee.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a Northern Arizona University term expiring December, 2010.

 

C.

Consideration of Applicants for Appointments:  On-call judges.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make the seven on-call appointments in accordance with the court orders signed by Judge Danna Hendrix.

 

D.

Consideration of Ordinance No. 2008-18:  An ordinance amending and supplementing Title 3, Business Regulations, Chapter 3-02, Pawnbrokers, Secondhand and Junk Dealers.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-18 for the final time by title only.

Adopt Ordinance No. 2008-18.

 

E.

Consideration of Ordinance No. 2008-25:  An ordinance adopting that certain document entitled “Amendments to Chapter 10-02 (Establishment of Zoning Districts), 10-03 (Use Regulations) and 10-14 (Definitions) of the Land Development Code Establishing New Standards for Building Height in the M-H-E (Manufactured Home Park District –Established) Zoning District” to be a public record, and thereby amending Title 10, “Land Development Code,” of the City Code of the City of Flagstaff by amending Chapter 10-02 (Establishment of Zoning Districts), 10-03 (Use Regulations) and 10-14 (Definitions).

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-25 for the final time by title only.

Adopt Ordinance No. 2008-25.

 

F.

Consideration of Resolution No. 2008-43:  A resolution of the City of Flagstaff, Arizona authorizing the extinguishment of water, sewer and utility easements located at the southwest corner of Route 66 and Fourth Street.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-43 by title only.

Adopt Resolution No. 2008-43.

 

G.

Consideration of Resolution No. 2008-44:  A resolution of the City Council of the City of Flagstaff, Arizona, granting a utility easement at 311 West Cherry Avenue to Jackson M. and Mary Anne Keim and authorizing the City Manager to execute the appropriate instruments to convey said easement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-44 by title only.

Adopt Resolution No. 2008-44.

 

H.

Consideration of Resolution No. 2008-45:  A resolution approving amendments to the City Council’s Rules of Procedure.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-45 by title only.

Adopt Resolution No. 2008-45.

 

8.      COUNCIL DISCUSSION ITEMS

 

(No items were submitted.)

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT