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AGENDA

 

REGULAR COUNCIL MEETING

TUESDAY

OCTOBER 7, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

MAYOR PRESLER  

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meeting of August 18, 2008.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

Public input on agenda items will be taken after 5:30 p.m.  If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Sole Source Purchase:  Additional equipment, software, and IT support for the Police Department’s records management information database.

 

 

RECOMMENDED ACTION:

Approve the sole source purchase from Intergraph Public Safety in the amount $116,437.00.

 

B.

Consideration of Purchase under the Arizona State Contract:  Personal computers, laptops, and related equipment.

 

 

RECOMMENDED ACTION:

Authorize use of the Arizona State Contract for the purchases of computer equipment in an amount not to exceed $200,000.00.

 

C.

Consideration of Service Agreement:  Information technology enterprise services.

 

 

RECOMMENDED ACTION:

Approve the enterprise agreement with Microsoft Corporation in the amount of $170,250.00 per year for three years.

 

D.

Consideration of Service Agreements:  On-call legal services.

 

 

RECOMMENDED ACTION:

Approve the service agreements with Ayers & Brown, P.C.; Gammage & Burnham, P.L.L.C.; Hufford, Horstman, Mongini, Parnell & Tucker, P.C.; Jones, Skelton & Hochuli, P.L.C.; Littler Mendelson, P.C.; Mangum, Wall, Stoops & Warden, P.L.L.C.; Mariscal, Weeks, McIntyre & Friedlander, P.A.; Moyes, Sellers & Sims, LTD, in an amount not to exceed $250,000.00.

 

E.

Consideration of Special Event Funding Request:  A New Perspective on Mars.

 

 

RECOMMENDED ACTION:

Deny the request.

 

F.

Consideration of Service Agreement:  FY09 FACTS community-wide after-school program and the Coconino Coalition for Children and Youth.

 

 

RECOMMENDED ACTION:

Approve the agreement with the Coconino Coalition for Children and Youth and the Flagstaff Unified School District in the amount of $364,420.00 for the FACTS after-school program and $25,000.00 for the Coconino Coalition for Children and Youth.

 

G.

Consideration of Intergovernmental Agreement:  School resource officer at Coconino High School.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Flagstaff Unified School District for a school resource officer funded through an Arizona Department of Education, School Safety Program grant.

 

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

No items were submitted.

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Airport Commission  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make two appointments to terms expiring October, 2011.

 

B.

Consideration of Sole Source Purchase:  Wayside horn assembly equipment for the Steves Boulevard and Fanning Drive railroad crossings.

 

 

RECOMMENDED ACTION:

Approve the sole source purchase from Railroad Controls Limited in the amount of $72,783.92, plus applicable taxes.

 

C.

Consideration of Resolution No. 2008-54:  A resolution of the Mayor and Council of the City of Flagstaff, Arizona, approving the issuance by the Industrial Development Authority of the County of Yavapai of its Hospital Revenue Bonds (Northern Arizona Healthcare System) Series 2008B in an aggregate principal amount not to exceed $55,000,000 to assist Flagstaff Medical Center, Inc. in financing improvements to its hospital and support facilities located in Flagstaff, Arizona.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-54 by title only.

Adopt Resolution No. 2008-54.

 

D.

Consideration of Ordinance No. 2008-29:  An ordinance of the Flagstaff City Council authorizing the sale of certain real property located at 4800 East Railhead Avenue, 3200 West Mountain Drive, and 400 South Malpais Lane.

 

 

RECOMMENDED   ACTION:

Read Ordinance No. 2008-29 for the first time by title only.

 

E.

Consideration of Resolution No. 2008-48:  A resolution authorizing the submission of a grant application for an Arizona Transportation Enhancement Program grant for the Woodlands Village and Beulah Boulevard streetscape project.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-48 by title only.

Adopt Resolution No. 2008-48.

 

F.

Consideration of Resolution No. 2008-49:  A resolution approving an intergovernmental agreement between the State of Arizona and the City of Flagstaff authorizing the State to perform inspections of city owned or controlled bridges in accordance with National Bridge Inspection Standards.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-49 by title only.

Adopt Resolution No. 2008-49.

 

G.

Consideration of Resolution No. 2008-52:  A resolution declaring that the required conditions set forth in Section 7-04-001-0009(H)(1) of the Flagstaff City Code, Environmental Maintenance Facility Fee, have been met; and renewing the $2.50 per ton fee.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-52 by title only.

Adopt Resolution No. 2008-52.

 

H.

Consideration of Resolution No. 2008-53:  A resolution approving the Second Supplement to Development Agreement among the City of Flagstaff, Premiere Acquisitions, L.L.C., Luxury Lofts, L.L.C. and Cedar Ridge Investments, L.L.C.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-53 by title only.

Adopt Resolution No. 2008-53.

 

I.

Consideration of Ordinance No. 2008-27:  An ordinance amending Title 1, Chapter 24, Section 10-24-001-0007, Settlement of Claims, by increasing City Manager settlement authority to $25,000.00.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-27 for the final time by title only.

Adopt Ordinance No. 2008-27.

 

J.

Consideration of Stipulation for Entry of Order:  Facilitating infrastructure improvements (Presidio in the Pine development project).

 

 

RECOMMENDED ACTION:

Approve the Stipulation.

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Council Discussion:  Closure of Channel 2 (KNAZ) and re-establishment of television service in Northern Arizona.

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

B.

Consideration of Council Discussion:  Wind turbine requirements in commercial and residential zoning districts.

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

9.      PUBLIC PARTICIPATION

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

FOR FUTURE AGENDA ITEMS

 

11.    ADJOURNMENT