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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, OCTOBER 21, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR PRESLER  

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

No minutes were submitted.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

Public input on agenda items will be taken after 5:30 p.m.  If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase under the Strategic Alliance for Volume Expenditures (SAVE) Intergovernmental Agreement:  Replacement chiller for the J. Lively Activity Center.

 

 

RECOMMENDED ACTION:

Approve the purchase under the SAVE agreement in the amount of $76,534.00 plus tax and freight and an additional 10% contingency.

 

B.

Consideration of Annual Bid:  Asphaltic concrete.

 

 

RECOMMENDED ACTION:

Approve the bid from Cemex for 3/4-inch asphaltic concrete with 5% oil at $110.00 per ton; 3/8-inch asphaltic concrete with 5.5% oil at $115.00 per ton; and 1/2-inch asphaltic concrete with 6% oil at $113.00 per ton.

 

C.

Consideration of Bids:  Replacement light duty trucks.

 

 

RECOMMENDED ACTION:

Approve the bid from Jim Babbitt Ford for eight light duty trucks in the total amount of $163,717.05, plus applicable fees and taxes.

 

D.

Consideration of Bids:  Heavy equipment vehicles for the SCA Tissue service contract.

 

 

RECOMMENDED ACTION:

Approve the proposals from the following vendors as follows:

 

 

(1)

Two tractor trucks from Inland Kenworth in the amount of $255,550.00;

 

 

(2)

One Komatsu four-cubic-yard wheel loader from Road Machinery in the amount of $167,347.00; and

 

 

(3)

Two side dump trailers from Side Dump Industries in the amount of $81,872.00.

 

E.

Consideration of Intergovernmental Agreement:  Dispatch services.

 

 

RECOMMENDED ACTION:

Approve the 2009 Financial Plan and Operating Intergovernmental Agreement with the U.S. Forest Service for dispatching services with payment to the City in the amount of $4,000.00.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

A.

Consideration of Public Hearing (PC ANX 08-001):  Annexation of certain territory totalling 53.4 acres at 2499 East Route 66, consisting of properties owned by the City and the BNSF Railway located south of Route 66 and running from east downtown through the overpass at Fourth Street, contiguous to the existing corporate limits of the City of Flagstaff and establishing zoning for said land as RR, Rural Residential.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

B.

Consideration of Public Hearing:  Renewal of Enterprise Zone designation; and

Consideration of Resolution No. 2008-58:  A resolution authorizing an application to the State of Arizona for renewal of Enterprise Zone status for the City of Flagstaff.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Read Resolution No. 2008-58 by title only.

Adopt Resolution No. 2008-58.

 

C.

Consideration of Intergovernmental Agreement:  Enterprise Zone.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County.

7.      REGULAR AGENDA

 

A.

Consideration of Agreement:  Facilitating infrastructure improvements (Presidio in the Pines Development Project).

 

 

RECOMMENDED ACTION:

Approve the agreement.

 

B.

Consideration of Ordinance No. 2008-28:  An ordinance amending the Flagstaff City Code by adding Chapter 10-18, “Development Fees,” adopting procedures for the imposition, calculation, collection, offset, expenditure and administration of development fees to be imposed on new development; adopting an infrastructure improvement plan and development fees study; and providing for an effective date.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-28 for the final time by title only.

Adopt Ordinance No. 2008-28.

 

C.

Consideration of Annual Service Agreement:  Compensation study.

 

 

RECOMMENDED ACTION:

Approve the agreement with Waters Consulting Group, Inc., in an amount not to exceed $63,500.00 and authorize the City Manager to execute the agreement.

 

D.

Consideration of Resolution No. 2008-51:  A resolution of the City Council of the City of Flagstaff, Arizona, supporting the designation of the Little Colorado River Valley as a National Heritage Area.

 

RECOMMENDED ACTION:

Read Resolution No. 2008-51 by title only.

Adopt Resolution No. 2008-51.

 

E.

Consideration of Ordinance No. 2008-29:  An ordinance of the Flagstaff City Council authorizing the sale of certain real property located at 4800 East Railhead Avenue, 3200 West Mountain Drive and 400 South Malpais Lane.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-29 for the final time by title only.

Adopt Ordinance No. 2008-29.

 

F.

Consideration of Ordinance No. 2008-31:  An ordinance amending Title 8, Chapter 3, of the Flagstaff City Code, Section 8-03-001-0004, “Removal of Snow and/or Ice” by changing the time for removal of snow, ice, dirt or other obstruction accumulated from any source to 24 hours, and providing for housekeeping changes.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-31 for the first time by title only.

 

G.

Consideration of Resolution No. 2008-56:  A resolution authorizing the City of Flagstaff to enter into a ground lease with DCP-Flagstaff, L.L.C. for the development of a Federal Express Ground Package Systems facility at the Flagstaff Air Park.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-56 by title only.

Adopt Resolution No. 2008-56.

 

8.      COUNCIL DISCUSSION ITEMS

 

(No items were submitted.)

 

9.      PUBLIC PARTICIPATION

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

11.    ADJOURNMENT