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AGENDA

 

REGULAR COUNCIL MEETING

TUESDAY

DECEMBER 2, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes:

 

No minutes were submitted.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

Public input on agenda items will be taken after 5:30 p.m.  If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Confirming Sole Source Payment:  Electrical transmission lines for Fire Station No. 3.

 

 

RECOMMENDED ACTION:

(1)

Approve payment to Arizona Public Service in the amount of $51,474.10; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

B.

Consideration of Indefinite Term Lease:  Fencing at Beaver and San Francisco Street railroad crossings.

 

 

RECOMMENDED ACTION:

(1)

Approve the lease with BNSF Railway Company in the amount of $1,800.00 per year; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

C.

Consideration of Confirming Change Order:  Sinagua well development.

 

 

RECOMMENDED ACTION

Approve confirming change order with Weber Group LLC. in the amount of $187,027.03.

 

D.

Consideration of Bids:  Aerial truck.

 

 

RECOMMENDED ACTION:

Approve the bid from Utility Crane and Equipment in the amount of $177,506.95 for one aerial truck.

 

E

Consideration of Bids:  Police sedans.

 

 

RECOMMENDED ACTION:

Approve the bid from Jim Babbitt Ford for nine police sedans in the amount of $213,143.57, plus applicable fees.

 

F.

Consideration of Change Order No. 2:  Wildcat Wastewater improvements project.

 

 

RECOMMENDED ACTION

Approve Change Order No. 2 to PCL Construction in the amount of $775,000.00.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

No items were submitted.

 

7.      REGULAR AGENDA

 

A.

Consideration of Ordinance No. 2008-32:  An ordinance of the Flagstaff City Council authorizing and approving the exchange of a portion of that roadway known as Spur Street for certain real property to be used for public roadway purposes.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-32 for the final time by title only.

Adopt Ordinance No. 2008-32.

 

B.

Consideration of Ordinance No. 2008-33:  An ordinance authorizing the City of Flagstaff to enter into a development agreement for the development of approximately 8.4 acres of land at 2232 West Constitution Boulevard, Flagstaff, Arizona and dedication of a parcel of approximately 3.2 acres to the City of Flagstaff for open space, passive recreation, establishment of a portion of the Flagstaff Urban Trail, and underground utilities.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-33 for the final time by title only.

Adopt Ordinance No. 2008-33.

 

C.

Consideration of Appointment:  Appointment of Councilmember representative to the City Boards and Commissions, Coconino County Boards and Councils, and various community boards and councils.

 

 

RECOMMENDED ACTION

Discuss and make the appointments at the Council meeting.

 

D.

Consideration of Citizens Advisory Committee:  Regional Plan Update.

 

 

RECOMMENDED ACTION

Discuss and provide direction on ordinance language and the City/County resident composition.

 

8.      COUNCIL DISCUSSION ITEMS

 

No items were submitted.

 

9.      PUBLIC PARTICIPATION

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

11.    ADJOURNMENT