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AGENDA

 

REGULAR COUNCIL MEETING

TUESDAY

DECEMBER 16, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

No Minutes were submitted.

 

4.      PUBLIC PARTICIPATION

 

 

 

a.

Flagstaff Sister Cities – Introduction and Recognition of Teachers from Barnaul, Russia

 

 

b.

Outgoing Board and Commission Member Recognition:

 

 

 

(1)

Vice-Mayor White:

 

 

 

(a)

Jeran Fox, Sustainability Commission (October 3, 2006 through October 28, 2008).

 

 

 

(2)

Councilmember Overton:

 

 

 

(a)

Jim Tuck, Pedestrian Advisory Committee (July 11, 2007, through November 30, 2008).

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

Public input on agenda items will be taken after 5:30 p.m.  If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Bids:  Aerial truck for the Streets Section.

 

 

RECOMMENDED ACTION:

Reject all bids.

 

B.

Consideration of Bids:  Cubic yard wheel loader.

 

 

RECOMMENDED ACTION:

Approve the bid from Arizona Production Machinery & Supply for one JCB 409, wheel loader in the amount of $58,577.00, plus tax and freight.

C.

Consideration of Construction Contract:  Railroad crossing modification project (quiet zones and wayside horns).

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with 442 Construction, Inc., in the total amount of $240,501.03, including a contract allowance of $50,000.00, and a contract period of 70 calendar days;

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Authorize change order authority in the amount of $24,050.00 (10% of the base bid contract amount) to cover potential costs associated with unanticipated or additional items of work.

 

D.

Consideration of Intergovernmental Agreement:  Reclaimed wastewater.

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with Northern Arizona University.

 

E.

Consideration of Intergovernmental Agreement:  Multi-purpose trail in the Flagstaff downtown area.

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with the State of Arizona, Department of Transportation, for a $500,000.00 Transportation Enhancement Fund grant and  a City match of $30,223.00.

 

F.

Consideration of Intergovernmental Agreement:  Arizona terrorism liaison officers and equipment.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the State of Arizona, Department of Public Safety, Statewide Terrorism Office Program.

 

G.

Consideration of Grant Agreement:  Owner occupied emergency repair program.

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the State of Arizona, Department of Housing and authorize the receipt of grant funds in the amount of $110,000.00.

 

H.

Consideration of Street Closure:  2008 New Year’s Eve bash.

 

 

RECOMMENDED ACTION:

Approve the Aspen Avenue Street closure on Wednesday, December 31, 2008 and Thursday, January 1, 2009.

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

A.

Consideration of Public Hearing (RLUTP 2008-001):  An amendment to the Flagstaff Area Regional Land Use and Transportation Plan changing the land use designation of approximately 32 acres generally located east of I-17, north of West John Wesley Powell Boulevard, from Commercial/Regional Community to Office/Business Park-Light Industrial Land Use; and

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

B.

Consideration of Resolution No. 2008-70:  A resolution amending the Flagstaff Area Regional Land Use and Transportation Plan changing the land use designation of approximately 32 acres generally located east of I-17, north of West John Wesley Powell Boulevard, from Commercial/Regional Community to Office/Business Park-Light Industrial Land Use.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-70 by title only.

Adopt Resolution No. 2008-70.

 

C.

Consideration of Public Hearing (PC RLUTP 08-003):  An amendment to the Flagstaff Area Regional Land Use and Transportation Plan changing the land use designation of approximately 31.9 acres at 1700 South Northwestern Street from Parks Category Land to Medium Density Residential Designation.

 

 

RECOMMENDED ACTION:

Open the public hearing

Continue the public hearing to the March 23, 2008 Special Council Meeting.

 

D.

Consideration of Resolution No. 2008-71:  A resolution amending the Flagstaff Area Regional Land Use and Transportation Plan to change the land use designation of approximately 31.9 acres located at 1700 South Northwestern Street from Parks Category Land to Medium Density Residential Designation.

 

 

RECOMMENDED ACTION:

Table to the December 23, 2008, Special Council Meeting.

 

E.

Consideration of Public Hearing (PC REZ 08-003):  Proposed rezoning of a 31.9-acre parcel at 1700 South Northwestern Street from RR, Rural Residential, to MH, Manufactured Housing Zoning, Conditional.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Continue the public hearing to the March 23, 2008 Special Council Meeting.

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Open Spaces Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make two appointments to natural sciences terms expiring April, 2009.

 

B.

Consideration of Applicants for Appointments:  Youth Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make four appointments to terms expiring June, 2009.

 

C.

Consideration of Appointment of Councilmember Liaison:  Parks and Recreation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).

 

 

RECOMMENDED ACTION:

Make the appointment at the Council meeting.

 

D.

Consideration of Applicants for Appointments:  Parks and Recreation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring August, 2011.

 

E.

Consideration of Ordinance No. 2008-34:  An ordinance amending Title 2, Boards and Commissions, by adding Chapter 2-23, creating a Flagstaff Area Regional Plan Citizens’ Advisory Committee, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-34 for the final time by title only.

Adopt Ordinance No. 2008-34.

 

F.

Consideration of Ordinance No. 2008-35:  An ordinance authorizing the City of Flagstaff to enter into a Development Agreement with Joy Cone Company for expansion of its warehouse and manufacturing facility at the Flagstaff Pulliam Airport, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-35 for the first time by title only.

Read Ordinance No. 2008-35 for the final time by title only.

Adopt Ordinance No. 2008-35.

 

G.

Consideration of Ordinance No. 2009-02:  An ordinance authorizing the City of Flagstaff to enter into a purchase and leaseback agreement for the acquisition of real property at 2620 North Rose Street, Flagstaff.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-02 for the first time by title only.

 

H.

Consideration of Resolution No. 2008-22:  A resolution approving guidelines for special events within the City of Flagstaff.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-22 by title only.

Adopt Resolution No. 2008-22.

 

I.

Consideration of Resolution No. 2008-69:  A resolution of the City Council of the City of Flagstaff, Arizona, granting a public utility easement to Arizona Public Service Company at 3200 West Route 66 and authorizing the City Manager to execute the appropriate instruments to convey said easement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-69 by title only.

Adopt Resolution No. 2008-69.

 

J.

Consideration of Resolution No. 2008-72:  A resolution authorizing the City of Flagstaff to enter into a ground lease with Beaver Street Brewing Company, Inc., for the development of a café and brewery facility at the historic J.D. Halstead Lumber Company property located at 5 South San Francisco Street.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-72 by title only.

Adopt Resolution No. 2008-72.

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Council Discussion:  Bicycle helmet ordinance.

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

9.      PUBLIC PARTICIPATION

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

11.    ADJOURNMENT