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AGENDA

 

REGULAR COUNCIL MEETING

TUESDAY

JANUARY 6, 2009

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meeting of September 16, 2008 and Special Council Meeting of December 23, 2008.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

Public input on agenda items will be taken after 5:30 p.m.  If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Bids:  Sale of land in Koch Field.

 

 

RECOMMENDED ACTION:

Reject all bids and reconsider the sale at a later date.

 

B.

Consideration of Service Contract:  Restructure and rewrite existing Land Development Code and Zoning Ordinance.

 

 

RECOMMENDED ACTION:

Approve the contract with Optics Design, Inc an amount not to exceed $459,405.00.

 

C.

Consideration of Service Agreement:  Steves/Fanning Transportation Study.

 

 

RECOMMENDED ACTION:

(1)

Approve the service agreement with Kimley-Horn and Associates, Inc in the amount of $133,551.00, including a contract allowance of $6,360.00, and a contract period of 210 calendar days;

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Authorize change order authority in the amount of $12,719.00 to cover potential costs associated with unanticipated or additional items of work.

 

D.

Consideration of Subgrantee Agreement:  Mt. Elden to Law Enforcement Administrative Facility Arizona Interagency Radio System microwave link transmitter/receiver replacement project.

 

 

RECOMMENDED ACTION:

Approve the subgrantee agreement with the Arizona Department of Homeland Security in the amount of $75,000.00.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

A.

Consideration of Public Hearing:  Amendments to the Engineering Design and Construction Standards and Specifications for Infrastructure.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

B.

Consideration of Resolution No. 2009-01:  A resolution designating the document known as the “2009 Amendments to the Engineering Design and Construction Standards and Specifications for New Infrastructure” as a public record.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-01 by title only.

 

Adopt Resolution No. 2009-01.

 

C.

Consideration of Ordinance No. 2009-01:  An ordinance changing the name of the Engineering Design and Construction Standards, 2007 Edition to “The Engineering Design and Construction Standards and Specifications for New Infrastructure”, changing the name of the Engineering Division to “The Engineering Section”; changing the name of the Community Development Department to “Community Development Division”; and adopting the “2009 Amendments to the Engineering Design and Construction Standards and Specification for New Infrastructure.”

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-01 for the first time by title only.

 

D.

Consideration of Public Hearing:  Amendments to Chapters 10-03, Use Regulations, and 10-14, Definitions, of the Land Development Code establishing new standards to accessory wind energy systems.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

E.

Consideration of Resolution No. 2009-02:  A resolution designating the document entitled “Amendments to Chapters 10-03, Use Regulations, and 10-14, Definitions, of the Land Development Code Establishing Standards for Accessory Wind Energy Systems” as a public record.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-02 by title only.

 

Adopt Resolution No. 2009-02.

 

F.

Consideration of Ordinance No. 2009-03:  An ordinance adopting that certain document entitled “Amendments to Chapter 10-03, Use Regulations, and 10-14, Definitions, of the Land Development Code Establishing Standards for Accessory Wind Energy Systems”, and thereby amending Title 10, “Land Development Code,” of the City Code of the City of Flagstaff by amending Chapters 10-03, Use Regulations, and Chapter 10-14, Definitions.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-03 for the first time by title only.

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Sustainability Commission [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring October 2009; and three appointments to terms expiring October 2011.

 

B.

Consideration of Term Adjustment:  Parks and Recreation Commission.

 

 

RECOMMENDED ACTION:

Adjust the term of Christina Mencuccini to expire August 2009.

 

C.

Consideration of Appointment of Councilmember Liaison:  Traffic Commission.

 

 

RECOMMENDED ACTION:

Make the appointment at the Council meeting.

 

D.

Consideration of Ordinance No. 2009-04:  An ordinance authorizing the execution of a Development Agreement between Voyager 54 Investors, LLC, and the City of Flagstaff.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-04 for the final time by title only

Adopt Ordinance No. 2009-04.

 

E.

Consideration of Ordinance No. 2009-05:  An ordinance rezoning approximately 31.9 acres of land located at 1700 South Northwest Street from RR, Rural Residential Zoning District to MH, Manufactured Housing Zoning District.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-05 for the final time by title only.

Adopt Ordinance No. 2009-05.

 

F.

Consideration of PC-SUB 08-009:  A request for preliminary plat approval by Voyager Flagstaff 54 Investors, LLC for Crestview subdivision, a 31.9 acre 119-lot single-family, residential subdivision, located at 1700 South Northwestern Street, MH, Manufactured Housing Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approval of the preliminary plat.

 

G.

Consideration of Ordinance No. 2009-02:  An ordinance authorizing the City of Flagstaff to enter into a purchase and leaseback agreement for the acquisition of real property at 2620 North Rose Street, Flagstaff.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-02 for the final time by title only.

Adopt Ordinance No. 2009-02.

 

H.

Consideration of Resolution No. 2009-04:  A resolution of the Mayor and Council of the City of Flagstaff authorizing the deposit of Arizona Department of Transportation Part I (#E1107) grant monies into the Local Government Investment Pool (LGIP) and providing for the withdrawal of said monies for future airport land acquisition.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-04 by title only.

Adopt Resolution No. 2009-04.

 

I.

Consideration of Resolution No. 2009-05:  A resolution authorizing officers/agents to deposit Arizona Department of Transportation Aviation Fund Land Acquisition Part I (#E1107) grant funds into the Local Government Investment Pool (LGIP) and providing for the City of Flagstaff to transfer and/or withdraw said grant funds for future airport land acquisition, part I.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-05 by title only.

Adopt Resolution No. 2009-05.

 

J.

Consideration of Resolution No 2009-06:  A resolution of the Mayor and Council of the City of Flagstaff authorizing the deposit of Arizona Department of Transportation Part II (E6S44) grant funds into the Local Government Investment Pool (LGIP) and providing for the withdrawal of said monies to fund future airport land acquisition.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-06 by title only.

Adopt Resolution No. 2009-06.

 

K.

Consideration of Resolution No. 2009-07:  A resolution designating officers/agents for the deposit of Arizona Department of Transportation Aviation Fund Land Acquisition Part II (E6S44) grant funds into the Local Government Investment Pool (LGIP) and providing for the City of Flagstaff to transfer and/or withdraw said grant funds for future airport land acquisition.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-07 by title only.

Adopt Resolution No. 2009-07.

 

L.

Consideration of Neighborhood Program:  League of Neighborhoods.

 

 

RECOMMENDED ACTION:

Discuss neighborhood program options and provide direction.

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Citizen Petition:  Global warming.

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

9.      PUBLIC PARTICIPATION

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

11.    ADJOURNMENT