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AGENDA

 

REGULAR COUNCIL MEETING

TUESDAY

NOVEMBER 18, 2008

 

CALL TO ORDER

 

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meeting of September 8, 2009.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

A.

Outgoing Board and Commission Member Recognition:

 

 

1.

Vice-Mayor Al White

 

 

a.

Christopher Lanterman, Disability Awareness Commission (October 3, 2006 through October 31, 2008).

 

 

2.

Mayor Sara Presler

 

 

a.

Armando Bernasconi, Board of Adjustment (July 16, 2002 through October 31, 2008).

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

Public input on agenda items will be taken after 5:30 p.m.  If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Change Order No. 1:  Wastewater Improvement Plan.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 with Black and Veatch for three days of plant instrumentation and control quality assurance in the amount of $34,440.00 and no additional contract time.

 

 

B.

Consideration of Change Order No. 3:  Northern Arizona Science, Technology, and Clean Energy Center.

 

 

RECOMMENDED ACTION:

(1)

Approve Change Order No. 3 to Woodruff Construction, Inc in the amount of $31,497.00; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration of Service Agreement:  Installation of the wayside horns at the Steves Boulevard and Fanning Drive railroad crossings.

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with BSNF Railway Company in the amount of $41,274.00; and

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Authorize change order authority in the amount of $8,255.00 (20%) to cover potential costs associated with unanticipated or additional items of work.

 

D.

Consideration of Grant Agreement:  Picture Canyon meander restoration project.

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the Arizona Water Protection Fund and authorize receipt of grant funds in the amount of $367,543.20.

 

E.

Consideration of Service Agreement:  Picture Canyon meander restoration project and Rio de Flag restoration project.

 

 

RECOMMENDED ACTION:

Approve the agreement with Natural Channel Design in the amount of $103,150.00.

 

F.

Consideration of Purchase Under the Strategic Alliance for Volume Expenditure (SAVE) Intergovernmental Agreement:  One front loader solid waste truck.

 

 

RECOMMENDED ACTION:

Approve the purchase from Truck West of Phoenix, Inc in the amount of $251,896.40, plus applicable tax and freight.

 

G.

Consideration of Street Closure:  Marine League Charities “BNSF Santa Comes to Northern Arizona”.

 

 

RECOMMENDED ACTION:

Approve the closure of Aspen Avenue and San Francisco Street on December 20, 2008

 

H.

Consideration of Special Event Funding:  Movies on the Square, BNSF/Toys for Tots, Santa Comes to Town, Toy for Tots Christmas Raffle, Special Olympics Arizona Winter Games.

 

 

RECOMMENDED ACTION:

Approve funding for:

 

 

(1)

Downtown Business Alliance- Movies on the Square in the amount of $5,000.00: Spring-Summer Friday nights 2009;and

 

 

(2)

Marine League Charities- BNSF/Toys for Tots, Santa Comes to Town in the amount of $2,000.00; December 20, 2009;and

 

 

(3)

Special Olympics Arizona- Special Olympics Arizona Winter Games in the amount of $2,500; February 20-22, 2009.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

A.

Consideration of Liquor License Application:  Leoncio Villarejo-Ruiz, “Roma Pizza”, 3504 E Route 66, Series 12, New Application.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

B.

Consideration of Liquor License Application:  Craig Chang, “Pho Dai Loc”, 1580 E. Route 66, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

C.

Consideration of Liquor License Application:  Danny Thomas, “The Mason Jar”, 2610 E. Route 66, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

D.

Consideration of Resolution No 2008-65:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the city clerk and entitled “The Lonetree Corridor Study”.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-65 by title only.

 

Adopt Resolution No. 2008-65.

 

E.

Consideration of Public Hearing:  Minor amendment to the Regional Land Use and Transportation Plan for Lone Tree Corridor Study option A.

Consideration of Resolution No 2008-67:  A resolution adopting option A of the Lone Tree Corridor Study as a minor amendment of the Regional Land Use and Transportation Plan.

 

 

RECOMMENDED ACTION:

Open to public hearing.

Receive citizen input.

Close the public hearing.

 

Read Resolution No. 2008-67 by title only.

Adopt Resolution No. 2008-67.

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Disability Awareness Commission [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to term expiring in March 2011.

 

B.

Consideration of Applicants for Appointments:  Open Space Commission [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a Natural Sciences term expiring April 2009.

 

C.

Consideration of Applicants for Appointments:  Parks and Recreation Commission   [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

(1)

Make one appointment to a term expiring August 2011; and

 

 

(2)

Realign the term of Christina Menuccini to expire August 2009.

 

D.

Consideration of Applicants for Appointments:  Youth Commission [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make four appointments to terms expiring June 2009

 

E.

Consideration of Ordinance No. 2008-28:  An ordinance amending the Flagstaff City Code by adding Chapter 10-18, “Development Fees,” adopting procedure for the imposition, calculation, collection, offset, expenditure and administration of development fees to be imposed on new development; adopting an infrastructure improvement plan and development fee study; and providing for an effective date.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-28 for the final time by title only.

Adopt the Ordinance No 2008-28.

 

F.

Consideration of Service Agreement:  Coconino Plateau Water Advisory Council

 

 

RECOMMENDED ACTION:

Approve the agreement with in the amount of $10,000.

 

G.

Consideration of Ordinance No. 2008-32:  An ordinance of the Flagstaff City Council authorizing and approving the exchange of a portion of that roadway known as Spur Street for certain real property to be used for public roadway purposed.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-32 by title only for the first time.

 

H.

Consideration of PC-SUB 07-001:  A request for modification to the subdivision regulations, (Chapter 11 of the Land Development Code) to allow the division of an existing, 11.66 acre, metes-and-bound parcel (APN 112-10-025B) into three parcels, located at 2232 West Constitution Boulevard.

 

 

RECOMMENDED ACTION:

Approve the subdivision modification.

 

I.

Consideration of Ordinance No. 2008-33:  An ordinance authorizing the City of Flagstaff to enter into a development agreement for the development of approximately 8.4 acres of land at 2232 West Constitution Boulevard, Flagstaff, Arizona and dedication of a parcel of approximately 3.2 acres to the City of Flagstaff for open space, passive recreation, establishment of a portion of the Flagstaff Urban Trail, and underground utilities.

 

 

RECOMMENDED ACTION:

 Read Ordinance No. 2008-33 for the first time by title only.

 

J.

Consideration of Resolution No. 2008-63:  A resolution of the Flagstaff City Council dedicating a public utility easement at 2255 North Gemini Drive to those utility companies authorized to provide services within the City.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-63 by title only.

Adopt Resolution No. 2008-63.

 

K.

Consideration of Resolution No. 2008-64:  A resolution of the Flagstaff City Council abandoning and vacating whatever right, title or interest it has in portions of that right-of-way easement generally referred to as Railhead Avenue.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-64 by title only.

Adopt Resolution No. 2008-64.

 

L.

Consideration of Resolution No. 2008-68:  A resolution of the Mayor and Council of the City of Flagstaff declaring Flagstaff to be a “Golden Rule City”.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-68 by title only.

Adopt Resolution No 2008-68

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Council Discussion:  Amendment to Ordinance No. 2005-11 “Camping on Public Property within City Limits”.

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

9.      PUBLIC PARTICIPATION

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

11.    ADJOURNMENT