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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

SPECIAL COUNCIL MEETING

 

December 23, 2008

5:00 p.m.

 

A special meeting of the Flagstaff City Council was held on December 23, 2008 convening at 5:00 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

1.      CALL TO ORDER

 

The meeting was called to order by Mayor Presler.

 

2.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Presler

 

Vice Mayor White

Councilmember Brewster

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson

 

 

Also present were:

 

 

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

 

3.

Consideration of Employment AgreementCity Manager.

 

 

RECOMMENDED ACTION

Approve the agreement.

 

Mayor Presler moved to approve the employment agreement, seconded by Vice-Mayor White.

 

Shannon Anderson, Human Resources Manager, identified that the contract will be for two years, beginning January 1, 2009.  It provides for an annual family pass to the Aquaplex and continued housing assistance through June 30, 2009.  The contract also provides for salary, paid time off, insurance, and other benefits.

 

The motion passed on unanimous vote.

 

4.

Consideration of Public Hearing:  Amendment to the Regional Land Use and Transportation Plan for a 31.9 acre parcel at 1700 South Northwestern Street from Parks Category Land to Medium Density Residential Designation.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Councilmember Overton moved to open the public hearing, seconded by Councilmember Brewster.  The vote was unanimous in favor.

 

Mark Sawyers, Current Planning, reviewed the application for the Crestview subdivision consisting of 119 dwelling units and located at the northwest corner of the Railroad Springs Subdivision.  The property is currently designated in the Regional Plan as Parks when it was thought that it would be a part of the Clay Avenue detention area.  However, it is no longer needed for that project.  The property will be developed in compliance with Land Development Code requirements.  10% of the units have been designated to be permanently deeded affordable.  Another feature is that of the 15 accessory dwelling units.  A pedestrian system will cut through the site and complete the FUTS trail while adding local trails.  The developer has completed water and sewer impact analyses.  The Planning and Zoning Commission has reviewed the amendment, rezoning, and draft development agreement and recommends approval, as does staff.

 

This is the first development agreement that the City has entered into where a third-party will administer the affordable housing component.  BotHands is the third-party contractor and will ensure that the units will be long-term affordable.

 

In response to concerns about State Land Department approval of the development, Mark Landsiedel, Community Development Division Director, assured the Council that the City will work closely with the State Land Department to ensure that they are on board with the new designation.

 

Because the completion of the Presidio water tank is a requirement, building permits will not be issued nor will any construction occur until the water tank is constructed.

 

Regarding purchase of the detention area as part of the Parks system, the City chose not to purchase the land because it was not identified as a priority by Parks and Recreation.  Through the subdivision, most of the land will now be a regional park with the remainder to be trails and parks in other locations.

 

Ron Sebaggio, representing the developer, remarked that the affordable housing units would most likely be priced between $250,000 to $300,000; however, there are a number of units in the neighboring Railroad Springs subdivision that are selling for less than that and have been on the market for over a year.

 

Since exact price points could not be ascertained, requiring that the affordable units be available to those between 125% to 150% of the area median income provided a mechanism to control the prices.  Until the site is ready to go vertical, prices will not be known.  The Community Housing Task Force had identified 150% of the area median income as the absolute ceiling for affordable housing.

 

There being no other public input, Councilmember Swanson moved to close the public hearing.  Councilmember Haughey seconded the motion which passed on unanimous vote.

 

5.

Consideration of Resolution No. 2008-71:  A resolution amending the Flagstaff Area Regional Land Use and Transportation Plan to change the land use designation of approximately 31.9 acres located at 1700 South Northwestern Street from Parks Category Land to Medium Density Residential Designation.

 

 

RECOMMENDED ACTION

Read Resolution No. 2008-71 by title only.

Adopt Resolution No. 2008-71.

 

Councilmember Overton moved to read Resolution No. 2008-71 by title only, seconded by Councilmember Haughey.

 

Councilmember Swanson was opposed to the action because he believed a better affordable housing outcome could have been achieved.

 

The motion passed on majority vote with Mayor Presler, Vice-Mayor White, and Councilmembers Brewster, Evans, Haughey, and Overton in favor, and Councilmember Swanson opposed.  Title was read as follows:

 

 

Resolution No. 2008-71

 

 

 

A resolution amending the Flagstaff Area Regional Land Use and Transportation Plan to change the land use designation of approximately 31.9 acres located at 1700 South Northwestern Street from Parks Category Land to Medium Density Residential Designation.

 

 

Councilmember Haughey moved to adopt, seconded by Councilmember Brewster.  The motion passed on majority vote with Mayor Presler, Vice-Mayor White, and Councilmembers Brewster, Evans, Haughey, and Overton in favor, and Councilmember Swanson opposed.

 

6.

Consideration of Public Hearing (PC REZ 08-003):  Rezoning of a 31.9 acre parcel of land located at 1700 South Northwestern Street from RR, Rural Residential, to MH, Manufactured Housing Zoning, and Conditional.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Vice-Mayor White moved to open the public hearing.  The motion was seconded by Councilmember Evans and the vote was unanimous in favor.

 

Rural Residential zoning allows for 1 dwelling per five acres which is the current zoning on the property.  Although the Regional Plan calls for a park designation, it is only a designation and not the zoning.  An established district typically has an “E” at the end of its title which is the abbreviation for the word “Established”.  An established district is one that existed from 1972 through 1990 when it didn’t have an “E” designation.  The old zoning districts became “E” districts after the Land Development Code was adopted.  The changes in first public hearing and resolution related to the Crestview subdivision were to an “E” district and a land use designation that did not require a rezoning.  This public hearing now deals with the present zoning on the property.

 

Staff worked with the developer to include affordable housing so that he could use the planned affordable option which increases densities, reduces lot size, reduces protection and requirements.  Porches were incorporated into the design with a pedestrian orientation to the streets and the homes will use high quality building materials.  In addition, the homes will have appropriate roof pitches, attached and detached garages, and outdoor lighting that will be dark sky compliant and fully shielded.

 

Councilmember Overton moved to close the public hearing, seconded by Vice-Mayor White.  The motion passed unanimously.

 

7.

Consideration of Ordinance No. 2009-04:  An ordinance authorizing the execution of a Development Agreement between Voyager 54 Investors, LLC, and the City of Flagstaff.

 

 

RECOMMENDED ACTION

Read Ordinance No. 2009-04 for the first time by title only.

 

Councilmember Haughey moved to read Ordinance No. 2009-04 for the first time by title only, seconded by Vice-Mayor White.

 

Because the 15 required accessory dwelling units will add a significant cost to a home in the subdivision, Councilmember Haughey moved to amend the Development Agreement, on Pages 12 and 13, to change the word “shall” to “may” so that the language reads that “the developer may provide 15 accessory dwelling units”.  The motion was seconded by Councilmember Overton.

 

Councilmember Overton requested additional information on accessory dwelling units.

 

Mark Voigt, owner and developer, stated that everything in the development agreement has been by mutual agreement.  He did raise some concerns about the “shall” versus “may” because he was worried that he might not be able to sell the 15 units.  He would like to sell 30 of them, but doesn’t know if it can be done.  He raised the issue several times with staff but was told that the language would remain.  As to dropping the threshold for the affordable housing component to 100% of the area median income, the developer emphasized that he did agree to the development agreement and would like to remain with the negotiated target.

 

The motion to amend failed on a split vote with Councilmembers Haughey and Overton voting in favor, and Mayor Presler, Vice-Mayor White, and Councilmembers Brewster, Evans, and Swanson voting against.

 

The vote on the motion to read Ordinance No. 2009-04 passed on majority vote with Mayor Presler, Vice-Mayor White, and Councilmembers Brewster, Evans, Haughey, and Overton voting in favor, and Councilmember Swanson opposed.  Title was read as follows:

 

 

Ordinance No. 2009-04

 

 

 

An ordinance authorizing the execution of a Development Agreement between Voyager 54 Investors, LLC, and the City of Flagstaff.

 

 

8.

Consideration of Ordinance No. 2009-05:  An ordinance rezoning approximately 31.9 acres of land located at 1700 South Northwest Street from RR, Rural Residential Zoning district to MH, Manufactured Housing Zoning District.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-05 for the first time by title only.

 

Vice-Mayor White moved to read Ordinance No. 2009-05 for the first time by title only, seconded by Councilmember Haughey.  The motion passed on majority vote with Mayor Presler, Vice-Mayor White, and Councilmembers Brewster, Evans, Haughey, and Overton in favor, and Councilmember Swanson opposed.

 

Title was read as follows:

 

Ordinance No. 2009-05

 

 

 

An ordinance rezoning approximately 31.9 acres of land located at 1700 South Northwest Street from RR, Rural Residential Zoning district to MH, Manufactured Housing Zoning District.

 

 

9.

Adjournment of Special Council Meeting.

 

There being no further business to come before the Council, the Special Meeting was adjourned at 6:14 p.m.

 

                                                                         

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

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ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Special Meeting of the Council of the City of Flagstaff held on December 23, 2008.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 7th day of January, 2009.

 

                                                                           

CITY CLERK