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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

FEBRUARY 17, 2009

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

 

MISSION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes:

 

No minutes were submitted.

 

 

4.      PUBLIC PARTICIPATION

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

Public input on agenda items will be taken after 5:30 p.m.  If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Bids:  Lead abatement at the Buffalo Park reclaim water storage tank.

 

 

 

RECOMMENDED ACTION:

Approve the bid from Spray Systems Environmental Inc. in the amount of $109,976.00.

 

 

B.

Consideration of Bids:  Professional audit services.

 

 

 

RECOMMENDED ACTION:

Approve the bid from Eide Bailly of Phoenix, Arizona to perform annual audits in the amounts of $54,925.00 for year ending June 30, 2009; $59,860.00 for year ending June 30, 2010; $59,855.00 for year ending June 30, 2011; $62,020.00 for fiscal year ending June 30, 2012; and $68,240.00 for year ending June 30, 2013.

 

 

C.

Consideration of Consultant Agreement:  Utility rate capacity study.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with Willdan Group Inc. in the amount of $91,315.00;

 

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

 

(3)

Authorize change order authority in the amount of $9,000.00 to cover potential costs associated with unanticipated work or additional items.

 

 

D.

Consideration of Subgrantee Agreement:  2007 Buffer Zone Projection Plan Glen Canyon project.

 

 

 

RECOMMENDED ACTION:

Approve the subgrantee agreement with the Arizona Department of Homeland Security and authorize acceptance of grant funds in the amount of $80,000.00.

 

 

E.

Consideration of Intergovernmental Agreement:  Funding for right-of-way easement through Picture Canyon.

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County.

 

 

F.

Consideration of Street Closures:  2009 Route 66 Days car show.

 

 

 

RECOMMENDED ACTION:

Approve the street closures of Aspen and Birch Avenues on Saturday, September 12, 2009.

 

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

 

A.

Consideration of Liquor License Application:  Fouad Khodr, “Pita Jungle”, 320 S. Regent Street, #312, Series 12, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close public hearing.

 

The Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation;

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony at the public hearing and/or other factors.

 

 

B.

Consideration of Liquor License Application:  Suzette Knapp, “Pine Grove Liquors”, 1926 N. 4th Street, Suite #1, Series 09, Person Transfer.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close public hearing.

 

The Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation;

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony at the public hearing and/or other factors.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Applicants for Appointments: Tourism Commission [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a partial hospitality term expiring January, 2011; one appointment to hospitality term expiring January, 2012; and two appointments to at-large terms expiring January, 2012.

 

 

B.

Consideration of Ordinance No. 2009-07:  An ordinance adopting the “2009 Low Impact Development (LID) Amendments to the City of Flagstaff Stormwater Management Design Manual”, which adopts a new Chapter 9 of the City of Flagstaff Stormwater Management Design Manual, entitled “The Low Impact Development (LID) Requirements” and amends Chapter 8 of the Stormwater Management Design Manual to comply with the Low Impact Development requirements; adopting the Low Impact Development (LID) Guidance Manual; and providing for housekeeping changes.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-07 by title only for the final time.

Adopt Ordinance No. 2009-07.

 

 

C.

Consideration of Ordinance No. 2009-08:  An ordinance amending Flagstaff City Code, Title 2, Chapter 4, Water Commission, by reorganizing the Water Commission to change its membership and incorporate Stormwater management activities into its duties; repealing Title 2, Chapter 21, Stormwater Advisory Committee, and providing for housekeeping changes.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-08 for the first time by title only.

 

 

8.      COUNCIL DISCUSSION ITEMS

 

(No items were submitted.)

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT