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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

MARCH 17, 2009

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

 

MISSION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes:

 

(No minutes were submitted.)

 

 

4.      PUBLIC PARTICIPATION

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

Public input on agenda items will be taken after 5:30 p.m.  If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Proposal:  Fire rescue vehicle.

 

 

 

RECOMMENDED ACTION:

Approve the proposal from First In, Inc for a Medical Type III, Class I, medium duty rescue vehicle in the amount of $205,998.00, plus applicable taxes, fees, and delivery charge.

 

 

B.

Consideration of Annual Bid:  Lawn mowing services.

 

 

 

RECOMMENDED ACTION:

Approve the bid from Mountain Top Trimmers in an amount not to exceed $65,000.00

 

 

C.

Consideration of Bid: Administration of the City’s owner-occupied housing rehabilitation program.

 

 

 

RECOMMENDED ACTION:

Reject the only bid received and direct staff to administer the program in-house.

 

 

D.

Consideration of Construction Contract:  Demolition and disposal of U.S. Geological Survey Building #2.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with McCauley, Inc in the amount of $92,740.00, which includes a contract allowance of $25,000.00, and a contract period of 40 calendar days; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

E.

Consideration of Construction Contract:  Brannen and Colorado street paving.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the contract with Eagle Mountain Construction, Inc in the amount of $164,457.10, which includes a contract allowance of $14,951.00 and contract period of 90 calendar days;

 

 

 

(2)

Authorize change order authority in the amount of $14,951.00 for unanticipated additional costs; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration of Service Agreement:  Street light maintenance.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with Fluoresco Lighting and Signs in the amount of $51,176.88, plus the add-ons outlined in the staff summary attachment; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

(No items were submitted.)

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Permanent Easement Agreement:  Wells, drainage, sewer and water at Ft. Tuthill Park.

 

 

 

RECOMMENED ACTION:

(1)

Approve the agreement with Coconino County: and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

B.

Consideration of Construction Manager at Risk (CMAR) Contract:  Phase I Ft. Tuthill waterline connections, well buildings/connections.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction manager-at-risk contract with Woodruff Construction for a guaranteed maximum price in the amount of $1,264,176.98, which includes a contract allowance of $80,000.00; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

8.      COUNCIL DISCUSSION ITEMS

 

(No items were submitted.)

 

 

9.      PUBLIC PARTICIPATION

 

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT