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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

MARCH 3, 2009

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

 

MISSION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes:

 

No items were submitted.

 

 

4.      PUBLIC PARTICIPATION

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

Public input on agenda items will be taken after 5:30 p.m.  If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

 

A.

Consideration of Bids:  Professional audit services.

 

 

 

RECOMMENDED ACTION:

Approve the bid from Eide Bailly of Phoenix, Arizona to perform annual audits in the amounts of $54,925.00 for year ending June 30, 2009; $59,860.00 for year ending June 30, 2010; $59,855.00 for year ending June 30, 2011; $62,020.00 for fiscal year ending June 30, 2012; and $68,240.00 for year ending June 30, 2013.

 

 

B.

Consideration of Bids:  Well pump/maintenance annual contract.

 

 

 

RECOMMENDED ACTION:

Approve the bid from Weber Group, LLC.

 

 

C.

Consideration of Grant Agreement:  Owner occupied housing rehabilitation program.

 

 

 

RECOMMENDED ACTION:

Approve the grant agreement with Arizona Department of Housing in the amount of $154,000.00.

 

 

D.

Consideration of Audited Financial Reports:  Period ending June 30, 2008.

 

 

 

RECOMMENDED ACTION:

Approve the June 30, 2008 Comprehensive Annual Financial Report and the Single Audit Report.

 

 

E.

Consideration of Intergovernmental Agreement:  Purchase and installation of an electronic document management system for Flagstaff Municipal Court.

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County including associated support and maintenance costs in the amount of $116,536.46 for the first year.

 

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

 

A.

Consideration of Liquor License Application:  Danny Thomas, “Flagstaff Green Room”, 15 N. Agassiz Street, Series 06, Person Transfer.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

B.

Consideration of Liquor License Application:  Scott Heinonen, “Tinderbox”, 34 S. San Francisco Street, Series 12, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Applicants for Appointments:  Diversity Awareness Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A) (1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make three appointments to terms expiring February, 2012; and make two appointments to terms expiring February, 2011.

 

 

B.

Consideration of Ordinance No. 2009-08:  An ordinance amending Flagstaff City Code, Title 2, Chapter 4, Water Commission, by reorganizing the Water Commission to change its membership and incorporate stormwater management activities into its duties; repealing Title 2, Chapter 21, Stormwater Advisory Committee, providing for housekeeping changes, and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-08 for the final time by title only.

Adopt Ordinance No. 2009-08.

 

 

C.

Consideration of Applicants for Appointments:  Water Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a start-up term expiring December, 2009; make one appointment to a start-up term expiring December, 2010; and make three appointments to terms expiring December, 2011.

 

 

8.      COUNCIL DISCUSSION ITEMS

 

 

A.

Consideration of Council Discussion:  Community Victory Gardens.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction on next steps.

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT