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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

APRIL 7, 2009

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes:

 

No minutes were submitted.

 

 

4.      PUBLIC PARTICIPATION

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

Public input on agenda items will be taken after 5:30 p.m.  If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Bids:  Ft. Tuthill well pump purchase and installation.

 

 

 

RECOMMENDED ACTION:

Accept the bid from Anzalone Pumps in the amount of $298,776.15.

 

 

B.

Consideration of Bids: 20 ft stake bed truck with lift gate.

 

 

 

RECOMMENDED ACTION:

Approve the bid from McCandless in the amount of $75,002.91.

 

 

C.

Consideration of Construction Contract:  Industrial Drive improvement project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the contract with Auza Construction in the amount of $1,010,008.83, which includes a contract allowance of $72,645.00, and a contract period of 180 calendar days;

 

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

 

(3)

Authorize change order authority in the amount of $101,000.00 to cover potential costs associated with unanticipated or additional items of work.

 

 

D.

Consideration of Renewal of Citywide On-Call Service Contracts:  Engineering, surveying, geotechnical engineering, architectural engineering, and landscape architecture.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the final contract renewal to the following on-call consultants in an amount not to exceed $250,000.00 per year, per firm:

 

 

 

 

a.

For engineering consulting services:  Arizona Engineering Company; The WLB Group, Shephard Wesnitzer, Inc.; Woodson Engineering & Surveying, Inc.; Plateau Engineering, Incorporated; Jacobs Engineering Group, Inc.; Turner Engineering, Inc.; and Tetra Tech, Inc.

 

 

 

 

b.

For surveying consulting services:  Arizona Engineering Company; Turner Engineering, Inc.; Woodson Engineering & Survey, Inc.; and Stantec Consulting, Inc.

 

 

 

 

c.

For geotechnical engineering consulting services:  Ninyo & Moore; Speedie & Associates, Inc.; and Western Technologies.

 

 

 

 

d.

For architectural engineering consulting service:  Johnson Walzer Associates, LLC, and Stantec Consulting, Inc.

 

 

 

 

e.

For landscape architecture:  Urban Earth Design, and Sherman Group, Incorporated; and

 

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

E.

Consideration of Modification No. 1 to Intergovernmental Agreement:  Lake Mary Road widening project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve modification No. 1 to the intergovernmental agreement with the Federal Highway Administration; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration of Construction Manager at Risk Contract:  Design phase services for the street maintenance program 2009, 2010, and 2011 projects.

 

 

 

RECOMMENDED ACTION:

(1)

Award the construction manager at risk contract to C and E Paving and Grading, LLC. in the amount not to exceed $121,745.00;

 

 

 

(2)

Authorize change order authority in the amount of $12,175.00 to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

G.

Consideration of Special Event Funding:  Bike to work week.

 

 

 

RECOMMENDED ACTION:

Approve funding to Flagstaff Biking Organization in the amount of $1,000.

 

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

 

A.

Consideration of Liquor License Application:  Dana Scott Kanzler, “Mogollon Brewing Company”, 4366 E. Huntington Drive, Suite A, Series 01, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to :

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation;

 

 

 

(3)

Forward the application to the Sate with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Applicants for Appointments:  Sustainability Commission  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a partial term expiring October 2009.

 

 

B.

Consideration of Resolution No. 2009-11:  A resolution of the City Council of the City of Flagstaff, Arizona, dedicating a strip of land approximately four feet by two-hundred eighteen feet adjacent to John Wesley Powell Boulevard as a public right-of-way for public use.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-11 by title only.

Adopt Resolution No. 2009-11.

 

 

C.

Consideration of Resolution No. 2009-14:  A resolution of the City Council of the City of Flagstaff, Arizona, extending Gemini Drive by dedicating an existing city-owned roadway as a public right-of-way.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-14 by title only.

Adopt Resolution No. 2009-14.

 

 

D.

Consideration of Resolution No. 2009-16:  A resolution of the Flagstaff City Council dedicating a public utility easement at 2255 North Gemini Drive to those utility companies authorized to provide service within the City.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-16 by title only.

Adopt Resolution No. 2009-16.

 

 

E.

Consideration of Resolution No. 2009-17:  A resolution authorizing the City Manager to sign a petition to the City of Flagstaff requesting annexation of former railroad property.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-17 by title only.

Adopt Resolution No. 2009-17.

 

 

F.

Consideration of Ordinance No. 2009-11:  An ordinance of the City Council of the City of Flagstaff establishing a rebate program of transaction privilege taxes for purchases of high efficiency vehicles in the City of Flagstaff.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-11 for the first time by title only. Read Ordinance No. 2009-11 for the second time by title only.

Adopt Ordinance No. 2009-11.

 

 

 

G.

Consideration of Resolution No. 2009-15:  A resolution declaring the highest responsive, responsible proposer for the development of a homeless shelter on approximately 0.77 acres of city-owned property located at 2675 East Industrial Drive.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-15 by title only.

Adopt Resolution No. 2009-15.

 

 

8.      COUNCIL DISCUSSION ITEMS

 

 

A.

Consideration of Council Discussion:  Community victory garden.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction on next steps.

 

 

B.

Consideration of Council Discussion:  Property maintenance ordinance.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction on next steps.

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

 

a.
Update on Economic Development Summit.

 

11.    ADJOURNMENT