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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

MAY 5, 2009

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes:

 

No minutes were submitted.

 

 

4.      PUBLIC PARTICIPATION

 

 

a.

Signing Ceremony for Habitat for Humanity Homes.

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

Public input on agenda items will be taken after 5:30 p.m.  If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Grant Application:  Recovery Act Edward Byrne Memorial Justice Assistance grant for police staff overtime and county sheriff narrow band radios.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the grant application in the amount of $311,417.00, and:

 

 

 

(2)

Authorize acceptance upon award of the grant agreement.

 

 

B.

Consideration of Intergovernmental Agreement:  Recovery Act Edward Bryne Memorial Justice Grant for police staff overtime and county sheriff narrow band radios.

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County.

 

 

C.

Consideration of Extension of Contract:  Property/casualty insurance renewal.

 

 

 

RECOMMENDED ACTION:

(1)

Approve a one-year extension with Willis of Arizona for the period of June 1, 2009 through June 1, 2010 at the same prices and conditions, and:

 

 

 

(2)

Approve the renewal of insurance with Willis of Arizona and authorize the payments of premiums and broker fees for the period of June 1, 2009 through May 31, 2010 in an amount not to exceed $845,048.00.

 

 

D.

Consideration of Payment of Claims Expense:  A. Miner Contracting v. City of Flagstaff, et.al.

 

 

 

RECOMMENDED ACTION:

Authorize payments not to exceed $55,000.00.

 

 

E.

Consideration of Change Order No. 3:  Aspen Place at The Sawmill improvement district project.

 

 

 

RECOMMENDED ACTION:

Approve Change Order No. 3 to Pooled Resources in an amount not to exceed $75,000.00 and a 119 day contract time extension.

 

 

F.

Consideration of Change Order No. 4:  Consultant services for Phase II of the Rio de Flag right-of-way and utility project.

 

 

 

RECOMMENDED ACTION:

Approve the Change Order No. 4 with Shephard Wesnitzer Inc. in the amount of $1,038,036.34 and a 270 calendar day contract extension.

 

 

G.

Consideration of Street Closure:  2009 Northland Hospice run/walk.

 

 

 

RECOMMENDED ACTION:

Approve the street closure of Birch Avenue between Humphreys Street and Sitgreaves on Saturday, June 27, 2009.

 

 

H.

Consideration of Alcohol Service on Heritage Square:  Flagstaff Music Festival.

 

 

 

RECOMMENDED ACTION:

Approve the alcohol service on Heritage Square from June 20-21, 2009.

 

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

 

A.

Consideration of Liquor License Application:  Martin Reyes Gonzales “El Mexicano Restaurant”, 2118 N. 4th Street, Series 12, New License.

 

 

 

 

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to :

 

 

RECOMMENDED ACTION:

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation;

 

 

 

(3)

Forward the application to the Sate with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Applicants for Appointments:  Flagstaff City/Coconino County Public Library Board  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make the appointments as follows:  One partial city resident term expiring November 2010, two appointments to city resident term expiring November 2011, and ratify the appointment of Supervisor Lena Fowler, Coconino County.

 

 

8.      COUNCIL DISCUSSION ITEMS

 

 

A.

Consideration of Petition Re:  Completion of Fourth Street to John Wesley Powell Boulevard.

 

 

 

RECOMMENDED ACTION:

(1)

The City Council may table the action to allow time to gather additional information.

 

 

 

(2)

The City Council may approve all or part of the petitioner’s request.

 

 

 

(3)

The City Council may deny the petitioner’s request.

 

 

 

(4)

The City Council may vote to take no action.

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT