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DRAFT AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

MAY 19, 2009

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City?s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes: Regular Council Meeting of October 7, 2008.

 

RECOMMENDED ACTION: Approve the minutes as submitted/corrected.

 

 

4.      PUBLIC PARTICIPATION

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

Public input on agenda items will be taken after 5:30 p.m.  If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ?CONSENT AGENDA? ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Bids:  Sale of city-owned property located at 3200 W. Mountain Dr., formerly Fire Station #5.

 

 

 

RECOMMENDED ACTION:

Accept the bid from Mark Haughwout in the amount of $225,010.00.

 

 

B.

Consideration of Construction Manager at Risk Contract:  Construction phase service for the Street Maintenance Program 2009- Stimulus.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction manager at risk contract to C and E Paving and Grading, LLC. for a guaranteed maximum price number two in an amount not to exceed $3,500,000.00, including a $100,000.00 contingency to cover costs associated with unanticipated or additional items of work;

 

 

 

(2)

Authorize change order authority in the amount of $350,000.00 (10%) to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration of Intergovernmental Agreement:  Fire and emergency medical services.

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Flagstaff Ranch Fire District.

 

 

D.

Consideration of Revised First Amendment to Intergovernmental Agreement:  Information sharing for law enforcement agencies.

 

 

 

RECOMMENDED ACTION:

Approve the revised first amendment to the intergovernmental agreement with Coconino County, Coconino County Jail District, City of Williams, and Northern Arizona University.

 

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

 

A.

Consideration of Liquor License Application:  Michael Darin Fleming ?Courtyard Marriott?, 2650 S. Beulah Blvd., Series 11, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive public input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Applicants for Appointments:  Sustainability Commission  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring October 2011.

 

 

B.

Consideration of Applicants for Appointments:  Open Spaces Commission  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make three appointments to natural sciences terms expiring April 2012; and one appointment to a real estate term expiring in April 2010.

 

 

C.

Consideration of Ordinance No. 2009-09:  An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing thereto certain territory contiguous to the existing city limits of the City of Flagstaff.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-09 for the first time by title only.

 

 

D.

Consideration of Ordinance No. 2009-10:  An ordinance of the City Council of the City of Flagstaff repealing Flagstaff City Code Title 1, Chapter 14, Section 1-14-001-0006, ?Employee Advisory Committee?, and replacing the same with new and updated provisions on the creation of the Employee Advisory Committee, its mission, purpose, objectives, structure, membership, meetings, and definitions governing the same.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-10 for the first time by title only.

 

 

E.

Consideration of Ordinance No. 2009-12:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending the City of Flagstaff Personnel Policies Section 1-50-030.20, ?Dependent Sick Leave?, updating position titles to match current organizational structure and adding domestic partner benefits; Section 1-50-040, ?Bereavement Leave?, defining immediate family members, adding domestic partner benefits, and defining working day; Section 1-50-100 ?Donated Leave?, updating position titles to match current organization structure and adding domestic partner benefits; amending Section 1-70-010, ?City Group Benefits,? to add domestic partners and new subsections relating to eligibility, definitions, employee and employer contributions, termination of coverage, life insurance, long term disability, flexible spending account, and health savings; adding new Subsection 1-70-020, ?Employee Wellness?; and new Subsection 1-70-030, ?Retiree Insurance?; and new Subsection 1-70-050, ?Uniforms.

 

 

 

RECOMMEDED ACTION:

Read Ordinance No. 2009-12 for the final time by title only.

Adopt Ordinance No. 2009-12.

 

 

F.

Consideration of Resolution No. 2009-22:  A resolution adopting rules and regulations for the use of Heritage Square.

 

 

 

RECOMMENED ACTION:

Read Resolution No. 2009-22 by title only.

Adopt Resolution No. 2009-22.

 

 

G.

Consideration of Resolution No. 2009-23:  A resolution approving amendments to the City Council?s Rules of Procedure.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-23 by title only.

Adopt Resolution No. 2009-23.

 

 

H.

Consideration of Resolution No. 2009-24:  A resolution renewing the intergovernmental agreement by and between Flagstaff Unified School District #1 and the City of Flagstaff for the school safety grant awarded by Arizona Department of Education.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-24 by title only.

Adopt Resolution No. 2009-24.

 

 

I.

Consideration of Resolution No. 2009-25:  A resolution of the Flagstaff City Council dedicating a public utility easement at 1901 N. Gemini Drive, Flagstaff, Arizona to those utility companies authorized to provide services within the city.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-25 by title only.

Adopt Resolution No. 2009-25.

 

 

8.      COUNCIL DISCUSSION ITEMS

 

(No items were submitted.)

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT