NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK?S OFFICE.

SUMMARIZED MINUTES

COUNCIL MEETING

March 3, 2009

5:00 p.m.

A meeting of the Flagstaff City Council was held on Tuesday, March 3, 2009 convening at 5:02 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

CALL TO ORDER

The meeting was called to order by Mayor Presler.

1.      PLEDGE OF ALLEGIANCE, READING OF THE MISSION STATEMENT, AND INVOCATION

Mayor Presler asked those present to stand for the Pledge of Allegiance, the reading of the Mission Statement, and the Invocation.

2.      ROLL CALL

On roll call, the following were present:

Mayor Presler

Vice Mayor White

Councilmember Brewster

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson

Also present were:

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

3.       MINUTES

No minutes were submitted.

4.        PUBLIC PARTICIPATION

Roberta Steventon spoke to the Council about her living situation at Sandstone Highlands.

Stephen Knutson expressed his concern over Council travel to Washington, D.C.

5.      CONSENT AGENDA

A.

Consideration of Bids:  Professional audit services.

RECOMMENDED ACTION:

Approve the bid from Eide Bailly of Phoenix, Arizona to perform annual audits in the amounts of $54,925.00 for year ending June 30, 2009; $59,860.00 for year ending June 30, 2010; $59,855.00 for year ending June 30, 2011; $62,020.00 for fiscal year ending June 30, 2012; and $68,240.00 for year ending June 30, 2013.

B.

Consideration of Bids:  Well pump/maintenance annual contract.

RECOMMENDED ACTION:

Approve the bid from Weber Group, LLC.

C.

Consideration of Grant Agreement:  Owner occupied housing rehabilitation program.

RECOMMENDED ACTION:

Approve the grant agreement with Arizona Department of Housing in the amount of $154,000.00.

D.

Consideration of Audited Financial Reports:  Period ending June 30, 2008.

RECOMMENDED ACTION:

Approve the June 30, 2008 Comprehensive Annual Financial Report and the Single Audit Report.

E.

Consideration of Intergovernmental Agreement:  Purchase and installation of an electronic document management system for Flagstaff Municipal Court.

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County including associated support and maintenance costs in the amount of $116,536.46 for the first year.

Councilmember Overton moved to approved the Consent Agenda, with the withdrawal of Item 5B, and the exception of Items A and E.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

Returning to Item 5E, Councilmember Haughey moved for approval, seconded by Vice-Mayor White.  The vote was unanimous in favor.

Stephen Knutson voiced his opposition to Item 5E.

Returning to Item 5A, Councilmember Swanson moved to accept the recommendation, seconded by Vice-Mayor White.

Councilmember Brewster moved to recess into executive session, seconded by Vice-Mayor White.  The motion passed on unanimous vote.

Upon reconvening into open session, Bruce Nordstrom of Walker, Armstrong and Nordstrom urged Council to support his company?s bid.

The motion passed on majority roll call vote as follows:

Mayor Presler

Nay

Vice-Mayor White

Aye

Councilmember Brewster

Aye

Councilember Evans

Nay

Councilmember Haughey

Aye

Councilmember Overton

Aye

Councilmember Swanson

Aye

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

A.

Consideration of Liquor License Application:  Danny Thomas, ?Flagstaff Green Room?, 15 N. Agassiz Street, Series 06, Person Transfer.

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close public hearing.

The City Council has the option to:

(1)

Forward the application to the State with a recommendation for approval;

(2)

Forward the application to the State with no recommendation; or

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Councilmember Overton moved to open the public hearing, seconded by Councilmember Evans.  The motion passed on unanimous vote.

Lieutenant Miller, Flagstaff Police Department, found no reason to oppose the granting of a liquor license based on his investigation.

Danny Thomas, the applicant, voiced his support for the application.

Vice-Mayor White moved to close the public hearing.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

Vice-Mayor White moved to forward the application to the State with a recommendation for approval, seconded by Councilmember Brewster.  The vote was unanimous in favor.

B.

Consideration of Liquor License Application:  Scott Heinonen, ?Tinderbox?, 34 S. San Francisco Street, Series 12, New License.

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close public hearing.

The City Council has the option to:

(1)

Forward the application to the State with a recommendation for approval;

(2)

Forward the application to the State with no recommendation; or

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Councilmember Overton moved to open the public hearing, seconded by Vice-Mayor White.  The motion passed on unanimous vote.

Lieutenant Miller, Flagstaff Police Department, found no reason to oppose the application during his investigation.

Scott Heinonen urged the Council to approve his liquor license application.

Vice-Mayor White moved to close the public hearing.  The motion was seconded by Councilmember Evans and passed on unanimous vote.

Councilmember Brewster moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Councilmember Overton and the vote was unanimous in favor.

7.      REGULAR AGENDA

A.

Consideration of Applicants for Appointments:  Diversity Awareness Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A) (1).  The names of the applicants may be obtained by contacting the City Clerk.]

RECOMMENDED ACTION:

Make three appointments to terms expiring February, 2012; and make two appointments to terms expiring February, 2011.

Councilmember Evans moved to appoint Charlotte Dodgson, Lina Wallen, and Frances Julie Riener to terms expiring February, 2012, and John Echols to a term expiring February, 2011.

Councilmember Haughey moved to recess into executive session, seconded by Vice-Mayor White.  The motion passed unanimously.

The Council reconvened into public session at 4:47 p.m. and the motion passed on unanimous vote.

B.

Consideration of Ordinance No. 2009-08:  An ordinance amending Flagstaff City Code, Title 2, Chapter 4, Water Commission, by reorganizing the Water Commission to change its membership and incorporate stormwater management activities into its duties; repealing Title 2, Chapter 21, Stormwater Advisory Committee, providing for housekeeping changes, and declaring an emergency.

RECOMMENDED ACTION:

Read Ordinance No. 2009-08 for the final time by title only.

Adopt Ordinance No. 2009-08.

Councilmember Swanson moved to read Ordinance No. 2009-08 for the final time by title only, seconded by Vice-Mayor White.  The motion passed on unanimous vote and title was read as follows:

Ordinance No. 2009-08

An ordinance amending Flagstaff City Code, Title 2, Chapter 4, Water Commission, by reorganizing the Water Commission to change its membership and incorporate stormwater management activities into its duties; repealing Title 2, Chapter 21, Stormwater Advisory Committee, providing for housekeeping changes, and declaring an emergency.

Councilmember Swanson moved for adoption.  The motion was seconded by Vice-Mayor White and the vote was unanimous in favor.

C.

Consideration of Applicants for Appointments:  Water Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

RECOMMENDED ACTION:

Make one appointment to a start-up term expiring December, 2009; make one appointment to a start-up term expiring December, 2010; and make three appointments to terms expiring December, 2011.

Councilmember Swanson moved to appoint Dan Burke to a start-up term expiring December, 2009; Lindsay Wagner to a start-up term expiring December, 2010; and Paul Turner, Jeffrey Oravitz, and Bob Shinham to terms expiring December, 2011.  The motion was seconded by Vice-Mayor White and passed on unanimous vote.

8.      COUNCIL DISCUSSION ITEMS

A.

Consideration of Council Discussion:  Community Victory Gardens.

RECOMMENDED ACTION:

Discuss and provide direction on next steps.

Mayor Presler, Vice-Mayor White, and Councilmember Brewster, Evans, Haughey, Overton, and Swanson, stated their support.  As such, it will come back to the Council as a regular agenda item.

Lina Wallen related her support for a community garden.

9.      PUBLIC PARTICIPATION

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

REQUESTS FOR FUTURE AGENDA ITEMS

Councilmember Evans asked the City Manager to continue advocating for Federal funding for the Rio de Flag project to benefit Southside residents.

Suggested topics for the neighborhood work session included children, youth, and elderly programs, a discussion of the budget, stimulus update, economic development programs, and an update on the Rio de Flag.

11.    ADJOURNMENT

There being no further business to come before the Council, the Meeting was adjourned at 6:26 p.m.

MAYOR

ATTEST:

CITY CLERK

CERTIFICATION

STATE OF ARIZONA,

Coconino County.

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)

)

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on March 3, 2009.  I further certify that the Meeting was duly called and held and that a quorum was present.

DATED this 3rd day of June, 2009.

CITY CLERK