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eeNOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK?S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

March 17, 2009

5:00 p.m.

 

A meeting of the Flagstaff City Council was held on Tuesday, March 17, 2009 convening at 5:00 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The meeting was called to order by Mayor Presler.

 

1.      PLEDGE OF ALLEGIANCE, READING OF THE MISSION STATEMENT, AND INVOCATION

 

Mayor Presler asked those present to stand for the Pledge of Allegiance, the reading of the Mission Statement, and the Invocation.

 

2.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Presler, Excused

 

Vice Mayor White

Councilmember Brewster

Councilmember Evans

Councilmember Haughey, Excused

Councilmember Overton

Councilmember Swanson, Excused

 

 

Also present were:

 

 

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

 

3.       MINUTES

 

No minutes were submitted.

 

4.      PUBLIC PARTICIPATION

 

Jean Griego and Joe Ray co-presented a letter urging the Council to move forward with a property maintenance ordinance.

 

5.      CONSENT AGENDA

 

A.

Consideration of Proposal:  Fire rescue vehicle.

 

 

RECOMMENDED ACTION:

Approve the proposal from First In, Inc for a Medical Type III, Class I, medium duty rescue vehicle in the amount of $205,998.00, plus applicable taxes, fees, and delivery charge.

 

B.

Consideration of Annual Bid:  Lawn mowing services.

 

 

RECOMMENDED ACTION:

Approve the bid from Mountain Top Trimmers in an amount not to exceed $65,000.00

 

C.

Consideration of Bid: Administration of the City?s owner-occupied housing rehabilitation program.

 

 

RECOMMENDED ACTION:

Reject the only bid received and direct staff to administer the program in-house.

 

D.

Consideration of Construction Contract:  Demolition and disposal of U.S. Geological Survey Building #2.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with McCauley, Inc in the amount of $92,740.00, which includes a contract allowance of $25,000.00, and a contract period of 40 calendar days; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

E.

Consideration of Construction Contract:  Brannen and Colorado street paving.

 

 

RECOMMENDED ACTION:

(1)

Approve the contract with Eagle Mountain Construction, Inc in the amount of $164,457.10, which includes a contract allowance of $14,951.00 and contract period of 90 calendar days;

 

 

(2)

Authorize change order authority in the amount of $14,951.00 for unanticipated additional costs; and

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

F.

Consideration of Service Agreement:  Street light maintenance.

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with Fluoresco Lighting and Signs in the amount of $51,176.88, plus the add-ons outlined in the staff summary attachment; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

Councilmember Brewster moved to approve the Consent Agenda with the exception of Items 5B and 5D.  The motion was seconded by Councilmember Evans and passed on unanimous vote.

 

Returning to Item 5B, Councilmember Overton moved to approve the recommended action, seconded by Councilmember Brewster.  The motion passed on majority vote with Vice-Mayor White and Councilmembers Brewster and Overton voting in favor, and Councilmember Evans voting against.

 

Returning to Item 5D, Councilmember Overton moved to accept the recommendation, seconded by Councilmember Brewster.

 

Stephen Knutson stated that he was opposed to the demolition.

 

The motion passed on unanimous vote.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

(No items were submitted.)

 

7.      REGULAR AGENDA

 

A.

Consideration of Permanent Easement Agreement:  Wells, drainage, sewer and water at Ft. Tuthill Park.

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with Coconino County: and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

Councilmember Evans moved to approved the recommended action.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

 

B.

Consideration of Construction Manager at Risk (CMAR) Contract:  Phase I Ft. Tuthill waterline connections, well buildings/connections.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction manager-at-risk contract with Woodruff Construction for a guaranteed maximum price in the amount of $1,264,176.98, which includes a contract allowance of $80,000.00; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

Councilmember Overton moved to approve the recommended action with the condition that the County first approve the easement agreement and that the notice to proceed move forward immediately upon all approvals.  The motion was seconded by Councilmember Brewster and the vote was unanimous in favor.

 

8.      COUNCIL DISCUSSION ITEMS

 

(No items were submitted.)

 

9.      PUBLIC PARTICIPATION

 

None.

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

Councilmember Evans requested that Council discussion of enterprise zones and an update on the property maintenance ordinance be scheduled soon.

 

Councilmember Evans asked for updates on Bushmaster Park transient issues, the law enforcement memorial, Golden Rule signage, and discrimination ordinance signage.

 

Councilmember Brewster requested updates on the general economic development status and signage for the automall.

 

11.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 5:26 p.m.

 

                                                                         

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

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ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on March 17, 2009.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 3rd day of June, 2009.

 

                                                                           

CITY CLERK