|      |   

Go To Search
I Want To...
Click to Home

 

View Other Items in this Archive | View All Archives | Printable Version

 

 

NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK?S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

April 7, 2009

5:00 p.m.

 

A meeting of the Flagstaff City Council was held on Tuesday, April 7, 2009 convening at 5:01  p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The meeting was called to order by Mayor Presler.

 

1.      PLEDGE OF ALLEGIANCE, READING OF THE MISSION STATEMENT, AND INVOCATION

 

Mayor Presler asked those present to stand for the Pledge of Allegiance, the reading of the Mission Statement, and the Invocation.

 

2.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Presler

 

Vice Mayor White

Councilmember Brewster

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson

 

 

Also present were:

 

 

 

 

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

 

3.       MINUTES

 

No minutes were submitted.

 

4.        PUBLIC PARTICIPATION

 

Zack Fields supported the allocation of funds in the City?s budget to alleviate hunger and homelessness.

 

Stephen Knutson addressed issues he had with the recent town hall.

 

Rick Elsey, Presidio in the Pines developer, reported that curbs and gutters are under way on the project, a water tank has been ordered, and negotiations are taking place on the completion of Woody Mountain Road.

 

5.         CONSENT AGENDA

 

A.

Consideration of Bids:  Ft. Tuthill well pump purchase and installation.

 

 

RECOMMENDED ACTION:

Accept the bid from Anzalone Pumps in the amount of $298,776.15.

 

B.

Consideration of Bids: 20 ft. stake bed truck with lift gate.

 

 

RECOMMENDED ACTION:

Approve the bid from McCandless in the amount of $75,002.91.

 

C.

Consideration of Construction Contract:  Industrial Drive improvement project.

 

 

RECOMMENDED ACTION:

(1)

Approve the contract with Auza Construction in the amount of $1,010,008.83, which includes a contract allowance of $72,645.00, and a contract period of 180 calendar days;

 

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

 

(3)

Authorize change order authority in the amount of $101,000.00 to cover potential costs associated with unanticipated or additional items of work.

 

D.

Consideration of Renewal of Citywide On-Call Service Contracts:  Engineering, surveying, geotechnical engineering, architectural engineering, and landscape architecture.

 

 

RECOMMENDED ACTION:

(1)

Approve the final contract renewal to the following on-call consultants in an amount not to exceed $250,000.00 per year, per firm:

 

 

 

a.

For engineering consulting services:  Arizona Engineering Company; The WLB Group, Shephard Wesnitzer, Inc.; Woodson Engineering & Surveying, Inc.; Plateau Engineering, Incorporated; Jacobs Engineering Group, Inc.; Turner Engineering, Inc.; and Tetra Tech, Inc.

 

 

 

b.

For surveying consulting services:  Arizona Engineering Company; Turner Engineering, Inc.; Woodson Engineering & Survey, Inc.; and Stantec Consulting, Inc.

 

 

 

c.

For geotechnical engineering consulting services:  Ninyo & Moore; Speedie & Associates, Inc.; and Western Technologies.

 

 

 

d.

For architectural engineering consulting service:  Johnson Walzer Associates, LLC, and Stantec Consulting, Inc.

 

 

 

e.

For landscape architecture:  Urban Earth Design, and Sherman Group, Incorporated; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

E.

Consideration of Modification No. 1 to Intergovernmental Agreement:  Lake Mary Road widening project.

 

 

RECOMMENDED ACTION:

(1)

Approve modification No. 1 to the intergovernmental agreement with the Federal Highway Administration; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration of Construction Manager at Risk Contract:  Design phase services for the street maintenance program 2009, 2010, and 2011 projects.

 

 

RECOMMENDED ACTION:

(1)

Award the construction manager at risk contract to C and E Paving and Grading, LLC. in the amount not to exceed $121,745.00;

 

 

(2)

Authorize change order authority in the amount of $12,175.00 to cover potential costs associated with unanticipated or additional items of work; and

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

G.

Consideration of Special Event Funding:  Bike to work week.

 

 

RECOMMENDED ACTION:

Approve funding to Flagstaff Biking Organization in the amount of $1,000.

 

Councilmember Haughey moved to approve the Consent agenda with the exception of Items 5A and 5E.  The motion was seconded by Vice-Mayor White and passed on unanimous vote.

 

Returning to Item 5A, Councilmember White moved to approve.  The motion was seconded by Mayor Presler and passed on unanimous vote.

 

Returning to Item 5E, Vice-Mayor moved to accept the recommend action, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

 

A.

Consideration of Liquor License Application:  Dana Scott Kanzler, ?Mogollon Brewing Company?, 4366 E. Huntington Drive, Suite A, Series 01, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to :

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation;

 

 

(3)

Forward the application to the Sate with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Councilmember Overton moved to open the public hearing, seconded by Councilmember Brewster.  The motion passed on unanimous vote.

 

Lt. Walt Miller, Flagstaff Police Department, found no reason to oppose the application during his background investigation.

 

Councilmember Overton moved to closed the public hearing.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

 

Vice-Mayor White moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Councilmember Brewster and passed unanimously.

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Sustainability Commission  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a partial term expiring October 2009.

 

Vice-Mayor White moved to appoint Jack Welch to a partial term expiring October, 2009.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

B.

Consideration of Resolution No. 2009-11:  A resolution of the City Council of the City of Flagstaff, Arizona, dedicating a strip of land approximately four feet by two-hundred eighteen feet adjacent to John Wesley Powell Boulevard as a public right-of-way for public use.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-11 by title only.

Adopt Resolution No. 2009-11.

 

Upon motion by Councilmember Overton, second by Vice-Mayor White, and unanimous vote in favor, Resolution No. 2009-11 was read by title as follows:

 

 

Resolution No. 2009-11

 

 

 

A resolution of the City Council of the City of Flagstaff, Arizona, dedicating a strip of land approximately four feet by two-hundred eighteen feet adjacent to John Wesley Powell Boulevard as a public right-of-way for public use.

 

 

Vice-Mayor White moved for adoption, seconded by councilmember Overton.  The vote was unanimous in favor.

 

C.

Consideration of Resolution No. 2009-14:  A resolution of the City Council of the City of Flagstaff, Arizona, extending Gemini Drive by dedicating an existing city-owned roadway as a public right-of-way.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-14 by title only.

Adopt Resolution No. 2009-14.

 

Councilmember Evans moved to read Resolution No. 2009-14 by title only, seconded by Councilmember Overton.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2009-14

 

 

 

A resolution of the City Council of the City of Flagstaff, Arizona, extending Gemini Drive by dedicating an existing city-owned roadway as a public right-of-way.

 

 

Councilmember Haughey moved to adopt Resolution No. 2009-14.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

 

D.

Consideration of Resolution No. 2009-16:  A resolution of the Flagstaff City Council dedicating a public utility easement at 2255 North Gemini Drive to those utility companies authorized to provide service within the City.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-16 by title only.

Adopt Resolution No. 2009-16.

 

Councilmember Overton moved to read Resolution No. 2009-16 by title only.  The motion was seconded by Councilmember Brewster and the vote was unanimous in favor.  Title was read as follows:

 

 

Resolution No. 2009-16

 

 

 

A resolution of the Flagstaff City Council dedicating a public utility easement at 2255 North Gemini Drive to those utility companies authorized to provide service within the City.

 

 

Councilmember Haughey moved for adoption, seconded by Councilmember Overton.  The motion passed unanimously.

 

E.

Consideration of Resolution No. 2009-17:  A resolution authorizing the City Manager to sign a petition to the City of Flagstaff requesting annexation of former railroad property.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-17 by title only.

Adopt Resolution No. 2009-17.

 

Vice-Mayor White moved to read Resolution No. 2009-17 by title only, seconded by Councilmember Haughey.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2009-17

 

 

 

A resolution authorizing the City Manager to sign a petition to the City of Flagstaff requesting annexation of former railroad property.

 

 

Councilmember Overton moved to adopt Resolution No. 2009-17.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

F.

Consideration of Ordinance No. 2009-11:  An ordinance of the City Council of the City of Flagstaff establishing a rebate program of transaction privilege taxes for purchases of high efficiency vehicles in the City of Flagstaff.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-11 for the first time by title only.

Read Ordinance No. 2009-11 for the final time by title only.

Adopt Ordinance No. 2009-11.

 

Councilmember White moved to read Ordinance No. 2009-11 for the first time by title only, seconded by Councilmember Haughey.

 

Julie Pastrick, President of the Chamber of Commerce, stated that her group would support the ordinance if the target were 27 miles per gallon for a vehicle and if used vehicles are not included in the rebate program.

 

Mayor Presler moved to amend Ordinance No. 2009-11 in Sections 1.1, 3.1, to change to a one-year program terminating April 1, 2010, with a $300 cap, a $100,000 overall cap, including new and used vehicles, and a threshold of 27 miles per gallon on the highway, and to delete Section 3.8.  Councilmember Haughey seconded the motion to amend which passed on majority vote.  Mayor Presler, Vice-Mayor White, and Councilmembers Brewster, Evans, Haughey, and Overton voted in favor, and Councilmember Swanson voted against.

 

The motion to read passed on majority vote with Mayor Presler, Vice-Mayor White, and Councilmembers Brewster, Evans, Haughey, and Overton voting in favor, and Councilmember Swanson opposed.  Title was read as follows:

 

 

Ordinance No. 2009-11

 

 

 

An ordinance of the City Council of the City of Flagstaff establishing a rebate program of transaction privilege taxes for purchases of high efficiency vehicles in the City of Flagstaff.

 

 

Councilmember Haughey moved to read Ordinance No. 2009-11 as amended for the second time by title only, seconded by Vice-Mayor White.

 

The City Attorney read the specific changes to Ordinance No. 2009-11 as follows:

 

 

Section 1.1

Fuel efficient vehicle means a new or used vehicle that has a highway fuel economy of 27 miles per gallon.

 

Section 3.1

The last number will be changed from 2012 to 2010.

 

Section 3.4

The qualified purchaser must purchase the fuel efficient vehicle from a qualified dealer on or after May 1, 2009 and on or before April 30, 2010.

 

Section 3.7

Second sentence will be changed to:  ?Once the program amount has been fully allocated to authorized rebates, no further rebates will be paid.?

The phrases ?for a year? and ?during the program? will be stricken, as will the entire last sentence.

 

Section 3.8

To be stricken in its entirety.

 

Councilmember Haughey again moved to read Ordinance No. 2009-11 as amended for the final time by title only, seconded by Vice-Mayor White.  The motion failed on a split vote per the Flagstaff City Charter requirements with Mayor Presler, Vice-Mayor White, and Councilmembers Brewster, Evans, Haughey, and Overton voting in favor, and Councilmember Swanson voting against.

 

Later in the meeting, Councilmember Swanson moved for reconsideration.  The motion was seconded by Vice-Mayor White and the vote was unanimous in favor.

 

Councilmember Overton moved to read Ordinance No. 2009-11 for the final time by title only,  seconded by Councilmember Swanson.  The motion passed on unanimous vote.

Following the reading of Ordinance No. 2009-11 for the final time by title only, Councilmember Overton moved to adopt, seconded by Vice-Mayor White.  The motion passed on split vote with Mayor Presler, Vice-Mayor White, and Councilmembers Brewster, Evans, Haughey, and Overton voting in favor, and Councilmember Swanson voting against.

 

G.

Consideration of Resolution No. 2009-15:  A resolution declaring the highest responsive, responsible proposer for the development of a homeless shelter on approximately 0.77 acres of city-owned property located at 2675 East Industrial Drive.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-15 by title only.

Adopt Resolution No. 2009-15.

 

Vice-Mayor White moved to read Resolution No. 2009-15 by title only, seconded by Councilmember Haughey. 

 

Wendy White, Flagstaff Shelter Services, advocated in favor of the facility.

 

Mayor Presler directed Ms. White to find a middle ground with neighbors before the DRB process commences.

 

The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2009-15

 

 

 

A resolution declaring the highest responsive, responsible proposer for the development of a homeless shelter on approximately 0.77 acres of city-owned property located at 2675 East Industrial Drive.

 

 

Upon motion by Vice-Mayor White and second by Councilmember Haughey, Resolution No. 2009-15 was adopted unanimously.

 

8.       COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Council Discussion:  Community victory garden.

 

 

RECOMMENDED ACTION:

Discuss and provide direction on next steps.

 

Lindsey Langstaff, garden organizer, provided a report on her efforts to date to garner support for the garden.  Participants will agree to spend a certain number of hours per month to improve the overall garden.  17 master gardeners have volunteered their time to the project, businesses have offered to donate supplies, and students at Flagstaff High School have volunteered their time.

 

Eric Wolverton, Lisa Rayner, and Liz Tayler, voiced their support for a publicly owned community garden.

 

Based on majority Council support (Mayor Presler, Vice-Mayor White, and Councilmembers Brewster, Evans, and Haughey), this item will be placed on a future agenda for formal action with the conditions that:

 

 

(1)

The permits will be non-transferable permits.

 

(2)

Permits will be given on a first-come, first served basis.

 

(3)

The garden will not be used for the purpose of selling produce.

 

The City?s representatives will identify an appropriate site that will be revisited with the Rio project; develop a permitting process; and provide topsoil, tilling, and water.

 

B.

Consideration of Council Discussion:  Property maintenance ordinance.

 

 

RECOMMENDED ACTION:

Discuss and provide direction on next steps.

 

Jean Griego, on behalf of several local groups, and Jesse Dominquez encouraged the Council to immediately move forward with a property maintenance ordinance.

 

At 7:13 p.m., the City Council adjourned into executive session.

 

The Council meeting reconvened into public session at 7:29 p.m.

 

Mayor Presler, Vice-Mayor White, and Councilmembers Brewster, Haughey, and Overton noted that they would not direct City staff to move forward with the ordinance at this time.  However, the Council was amenable to scheduling a future work session discussion.

 

9.      PUBLIC PARTICIPATION

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS          FOR FUTURE AGENDA ITEMS

 

A.

Update on Economic Development Summit.

 

City Manager Burke advised that it is not necessary for the Council to attend the summit and the Council agreed with his recommendation.

 

 

Return to Informational Items

 

Vice-Mayor White requested that Council meeting times be changed to 5:30 p.m.

 

Vice-Mayor White asked for a discussion under Section 8 of rain water collection and recycling.

 

Councilmember Evans requested a proclamation for May 1 supporting America?s veterans.

 

Councilmember Haughey would like to have a work session on the Flagstaff Housing Authority, its scope of authority, its work, and responsibilities that may overlap with the City?s housing program.

 

Councilmember Brewster indicated her desire for an update on recovery funds, particularly relating to the Rio de Flag.

 

Mayor Presler requested that a memo be prepared concerning the possibility of waiving fees for Hope Cottage.

 

11.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 8:04 p.m.

 

                                                                         

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on April 7, 2009.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 3rd day of June, 2009.

 

                                                                           

CITY CLERK