NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

SUMMARIZED MINUTES

COUNCIL MEETING

April 21, 2009

5:00 p.m.

A meeting of the Flagstaff City Council was held on Tuesday, April 21, 2009 convening at 5:06 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

CALL TO ORDER

The meeting was called to order by Mayor Presler.

1.      PLEDGE OF ALLEGIANCE, READING OF THE VISION STATEMENT, AND INVOCATION

Mayor Presler asked those present to stand for the Pledge of Allegiance, the reading of the Vision Statement, and the Invocation.

2.      ROLL CALL

On roll call, the following were present:

Mayor Presler

Vice Mayor White

Councilmember Brewster, Excused

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson

Also present were:

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

3.       MINUTES

No minutes were submitted.

4.        PUBLIC PARTICIPATION

a.

Bike to Work Week Proclamation

Mayor Presler read and presented a proclamation for Bike To Work Week to Martin Ince and Susan Huffle who outlined some of the activities of the week.

b.

Sexual Assault Awareness Month Proclamation

Mayor Presler read and presented a proclamation for Sexual Assault Awareness Month.

c.

One Book Arizona

Heidi Holland, Library Director, and library staff discussed the One Book Arizona reading program and highlighted some of the activities of the Flagstaff Book Festival.

5.      CONSENT AGENDA

A.

Consideration of Sole Source Purchase:  Bulk bag handling system for powdered activated carbon.

RECOMMENDED ACTION:

Approve the purchase form Schenck in the amount of $54,000.00.

B.

Consideration of Purchase under the Strategic Alliance for Volume Expenditures (S.A.V.E) Contract:  Video detection camera equipment.

RECOMMENDED ACTION:

Approve the purchase from Econolite Control Products at an estimated amount of $222,073.00, plus applicable taxes and shipping.

C.

Consideration of Purchase under State Contract:  Microwave transmitter, receiver and associated equipment.

RECOMMENDED ACTION:

Authorize the use of Homeland Security grant funds for payment to Harris Stratex Networks, Inc., in an amount not to exceed $59,641.00.

D.

Consideration of Construction Manager at Risk Contract:  Construction phase service for the street maintenance program 2009.

RECOMMENDED ACTION:

(1)

Approve the construction manager at risk contract to C and E Paving and Graving, LLC. for a guaranteed maximum price in an amount not to exceed $2,485,000.00, including an owner’s contingency in the amount of $56,261.65 to cover potential costs associated with unanticipated or additional items of works;

(2)

Authorize change order authority in the amount of $248,500.00 to cover potential costs associated with unanticipated or additional items of work; and

(3)

Authorize the City Manager to execute the necessary documents.

E.

Consideration of First Amendment to Intergovernmental Agreement:  Information sharing for law enforcement agencies.

RECOMMENDED ACTION:

Approve the first amendment to intergovernmental agreement with Coconino County, Coconino County Jail District, City of Williams, and Northern Arizona University.

Councilmember Haughey moved to approve the Consent Agenda, seconded by Vice-Mayor White.  The motion passed on unanimous vote.

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

A.

Consideration of Liquor License Application:  Lauren Kay Merrett, “Taverna Greek Grill”, 2420 S. Woodlands Village Blvd., Series 12, New License.

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

The City Council has the option to:

(1)

Forward the application to the State with a recommendation for approval;

(2)

Forward the application to the State with no recommendation; or

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Councilmember Overton moved to open the public hearing.  The motion was seconded by Vice-Mayor White and passed on unanimous vote.

Sergeant Ryan Coons, Flagstaff Police Department, found no reason to oppose the application during his background investigation.

Ryan Field encouraged the Council to look favorably upon his application.

Councilmember Haughey moved to close the public hearing, seconded by Vice-Mayor White.  The vote was unanimous in favor.

7.      REGULAR AGENDA

A.

Consideration of Applicants for Appointments:  Disability Awareness Commission  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

RECOMMENDED ACTION:

Make three appointments to terms expiring March 2012.

Vice-Mayor White moved to appoint Kathryn Barrett, Susan Hansen, and Jim tuck to terms on the Disability Awareness Commission expiring March, 2012.  Councilmember Haughey seconded the motion which passed on unanimous vote.

B.

Consideration of Resolution No. 2009-18:  A resolution approving the City of Flagstaff 2009/2010 Annual Action Plan and authorizing its submission to the United States Department of Housing and Urban Development.

RECOMMENDED ACTION:

Read Resolution No. 2009-18 by title only.

Adopt Resolution No. 2009-18.

Liz Archuleta, Melanie Zaharson, Shawn Pendergrass, and Todd Sherman spoke in favor of an allocation for each of their representative groups.

Mayor Presler to read Resolution No. 2009-18 as amended with the following funding allocations:

2009/2010 CDBG ENTITLEMENT FUNDS ALLOCATION

Owner Occupied Housing Rehabilitation

BotHands

Coconino County Community Services – Housing Stabilization

Hozhoni Foundation– ADA Housing Rehabilitation

Catholic Charities, Aspen House Rehabilitation

Flagstaff Shelter Services – Homeless Services Shelter

Guidance Center

Public Service Housing Stabilization

Catholic Charities – Operational Assistance

Alternatives Center – Operational Assistance

Hope Cottage Operations

Administration and Indirect

Total City of Flagstaff Fund Allocation

          $8,750.00

      $130,000.00

        $30,000.00

        $76,000.00

        $24,000.00

      $100,000.00

        $80,000.00

        $53,000.00

        $17,000.00

        $16,850.00

        $14,400.00

      $125,000.00

      $675,000.00

2009/2010 Reallocation

CDBG ENTITLEMENT FUNDS RE-ALLOCATION TO 2008/2009 ACTIVITIES

2008 Land Acquisition for Homeless  Shelter

Program Income

Potential Pull Forward

        $37,316.00

        $20,000.00

        $57,316.00

Councilmember White seconded the motion which passed on unanimous vote.  Title was read as follows:

Resolution No. 2009-18

A resolution approving the City of Flagstaff 2009/2010 Annual Action Plan and authorizing its submission to the United States Department of Housing and Urban Development.

Mayor Presler moved for adoption.  The motion was seconded by Vice-Mayor White and passed unanimously.

C.

Consideration of Resolution No. 2009-19:  A resolution of the City Council of the City of Flagstaff approving and adopting an identity theft prevention program.

RECOMMENDED ACTION:

Read Resolution No. 2009-19 by title only.

Adopt Resolution No. 2009-19.

Councilmember Haughey moved to read Resolution No. 2009-19 by titled only, seconded by Vice-Mayor White.  The motion passed on unanimous vote and title was read as follows:

Resolution No. 2009-19

A resolution of the City Council of the City of Flagstaff approving and adopting an identity theft prevention program.

Vice-Mayor White moved for adoption.  The motion was seconded by Councilmember Evans and passed on unanimous vote.

D.

Consideration of Resolution No. 2009-20:  A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers.

RECOMMENDED ACTION:

Read Resolution No. 2009-20 by title only.

Adopt Resolution No. 2009-20.

Councilmember Evans moved to read Resolution No. 2009-20 by title only, seconded by Vice-Mayor White.  The motion passed on unanimous vote and title was read as follows:

Resolution No. 2009-20

A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers.

Vice-Mayor White moved to adopt Resolution No. 2009-20.  The motion was seconded by Councilmember Evans and the vote was unanimous in favor.

E.

Consideration of Resolution No. 2009-21:  A resolution of the City Council of the City of Flagstaff authorizing the appointment of a City Treasurer.

RECOMMENDED ACTION:

Read Resolution No. 2009-21 for the first time by title only.

Adopt Resolution No. 2009-21.

Mayor Presler moved to appointment Barbara Goodrich as City Treasurer and to read Resolution No. 2009-21 by title only.  Councilmember Overton seconded the motion which passed on unanimous vote.  Title was read as follows:

Resolution No. 2009-21

A resolution of the City Council of the City of Flagstaff authorizing the appointment of a City Treasurer.

Councilmember Overton moved for adoption.  The motion was seconded by Vice-Mayor White and passed on unanimous vote.

8.      COUNCIL DISCUSSION ITEMS

A.

Consideration of Council Discussion:  Amendment to Council Rules of Procedure to change the time for public hearings and public comment.

RECOMMENDED ACTION:

Discuss and provide direction.

The City Council unanimously agreed to bring forward a change to the Council’s Rules of Procedure that will provide for a meeting start time of 5:30 p.m.

B.

Consideration of Council Discussion:  Development of a meet and confer ordinance.

RECOMMENDED ACTION:

Discuss and provide direction.

A majority of the City Council wished to move forward immediately with meet and confer legislation without waiting for federal legislation to be adopted.  It should come back as a Section 8 item.

Councilmember Haughey requested that copies of all information be provided to the Council as the process moves forward.

C.

Consideration of Council Discussion:  Development of an ordinance to exempt sales tax on solar energy devices.

RECOMMENDED ACTION:

Discuss and provide direction.

Because of the agreement with the State Legislature about statewide sales taxes, the City of Flagstaff is required to follow suit with what other cities do relating to sales tax exemptions, which, at this time, includes only solar energy and solar daylighting devices.

Mayor Presler and Councilmembers Swanson and Evans, expressed their interest in working on statewide legislation to allow sales tax exemptions for wind energy devices.

9.      PUBLIC PARTICIPATION

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

REQUESTS FOR FUTURE AGENDA ITEMS

a.

Discussion of Town Hall Dates.

Current dates:

Tuesday, June 23, 2009 @ 6pm – location TBD

Tuesday, September 29, 2009 @ 6pm – location TBD

Saturday, November 14, 2009 @ 6pm – location TBD

June 23, September 29, and November 14 were acceptable dates for the Council.

Return to Informational Items:

Councilmember Swanson asked that the City do whatever it can to expedite the process for Hope Cottage.

11.    ADJOURNMENT

There being no further business to come before the Council, the Meeting was adjourned at 7:20 p.m.

MAYOR

ATTEST:

CITY CLERK

CERTIFICATION

STATE OF ARIZONA,

Coconino County.

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)

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ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on April 21, 2009.  I further certify that the Meeting was duly called and held and that a quorum was present.

DATED this 2nd day of June, 2009.

CITY CLERK