NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

SUMMARIZED MINUTES

COUNCIL MEETING

December 2, 2008

5:00 p.m.

A meeting of the Flagstaff City Council was held on December 2, 2008 convening at 5:00 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

CALL TO ORDER

The meeting was called to order by Vice Mayor White.

1.      PLEDGE OF ALLEGIANCE, READING OF THE MISSION STATEMENT, AND INVOCATION

Vice Mayor White asked those present to stand for the Pledge of Allegiance, the reading of the Mission Statement, and the Invocation.

2.      ROLL CALL

On roll call, the following were present:

Mayor Presler - Excused

Vice Mayor White

Councilmember Brewster

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson

Also present were:

City Manager, Kevin Burke

Acting City Attorney, Harry Lane

3.       MINUTES

A.

Consideration of Minutes:

No minutes were submitted.

4.        PUBLIC PARTICIPATION

William P. Ring, Flagstaff resident, urged the Council to be bold and creative when contemplating renewable energy options.

Nicole Woodman, Sustainability Manager, informed the Council of a program her section has implemented to provide education and to distribute 250 energy efficiency kits to the community.

Stephen Knutson, Flagstaff resident, asked the Council to engage the community in a public conversation to decide whether or not global warming is real.

Cathy Ann Trotta, Flagstaff resident, spoke of the research and development that Saudi Arabia is doing in the area of bio-fuels.

5.       CONSENT AGENDA

A.

Consideration of Confirming Sole Source Payment:  Electrical transmission lines for Fire Station No. 3.

RECOMMENDED ACTION:

(1)

Approve payment to Arizona Public Service in the amount of $51,474.10; and

(2)

Authorize the City Manager to execute the necessary documents.

B.

Consideration of Indefinite Term Lease:  Fencing at Beaver and San Francisco Street railroad crossings.

RECOMMENDED ACTION:

(1)

Approve the lease with BNSF Railway Company in the amount of $1,800.00 per year; and

(2)

Authorize the City Manager to execute the necessary documents.

C.

Consideration of Confirming Change Order:  Sinagua well development.

RECOMMENDED ACTION:

Approve confirming change order with Weber Group LLC. in the amount of $187,027.03.

D.

Consideration of Bids:  Aerial truck.

RECOMMENDED ACTION:

Approve the bid from Utility Crane and Equipment in the amount of $177,506.95 for one aerial truck.

E.

Consideration of Bids:  Police sedans.

RECOMMENDED ACTION:

Approve the bid from Jim Babbitt Ford for nine police sedans in the amount of $213,143.57, plus applicable fees.

F.

Consideration of Change Order No. 2:  Wildcat Wastewater improvements project.

RECOMMENDED ACTION:

Approve Change Order No. 2 to PCL Construction in the amount of $775,000.00.

Councilmember Haughey moved to approve the Consent Agenda with the exception of Item 5D which was withdrawn from the agenda.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

6.      PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 5:30 p.m.)

No items were submitted.

7.      REGULAR AGENDA

A.

Consideration of Ordinance No. 2008-32:  An ordinance of the Flagstaff City Council authorizing and approving the exchange of a portion of that roadway known as Spur Street for certain real property to be used for public roadway purposes.

RECOMMENDED ACTION:

Read Ordinance No. 2008-32 for the final time by title only.

Adopt Ordinance No. 2008-32.

Councilmember Overton moved to read Ordinance No. 2008-32 for the final time by title only.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.  Title was read as follows:

Ordinance No. 2008-32

An ordinance of the Flagstaff City Council authorizing and approving the exchange of a portion of that roadway known as Spur Street for certain real property to be used for public roadway purposes.

Councilmember Overton moved to adopt Ordinance No. 2008-32, seconded by Councilmember Evans.  The vote was unanimous in favor.

B.

Consideration of Ordinance No. 2008-33:  An ordinance authorizing the City of Flagstaff to enter into a development agreement for the development of approximately 8.4 acres of land at 2232 West Constitution Boulevard, Flagstaff, Arizona and dedication of a parcel of approximately 3.2 acres to the City of Flagstaff for open space, passive recreation, establishment of a portion of the Flagstaff Urban Trail, and underground utilities.

RECOMMENDED ACTION:

Read Ordinance No. 2008-33 for the final time by title only.

Adopt Ordinance No. 2008-33.

Councilmember Swanson moved to read Ordinance No. 2008-33 for the final time by title only, seconded by Councilmember Evans.  The motion passed on unanimous vote and title was read as follows:

Ordinance No. 2008-33

An ordinance authorizing the City of Flagstaff to enter into a development agreement for the development of approximately 8.4 acres of land at 2232 West Constitution Boulevard, Flagstaff, Arizona and dedication of a parcel of approximately 3.2 acres to the City of Flagstaff for open space, passive recreation, establishment of a portion of the Flagstaff Urban Trail, and underground utilities.

Councilmember Swanson moved to adopt Ordinance No. 2008-33.  The motion was seconded by Councilmember Overton and passed on unanimous vote.

C.

Consideration of Appointment:  Appointment of Councilmember representative to the City Boards and Commissions, Coconino County Boards and Councils, and various community boards and councils.

RECOMMENDED ACTION:

Discuss and make the appointments at the Council meeting.

Councilmembers discussed their interest and preference for serving as Council liaisons to various boards and commissions.

Chief Iacona was asked to provide to the Council the membership of the Greater Flagstaff Forest Foundation.

Councilmember Brewster moved to make the following appointments:

Airport Commission

Councilmember Haughey

Beautification/Public Art

Councilmember Swanson

Disability Awareness

Vice Mayor White

Diversity Awareness

Councilmember Evans

Historic Preservation

Councilmember Brewster

Open Spaces Commission

Councilmember Brewster

Sustainability Commission

Vice Mayor White

Tourism Commission

Vice Mayor White

Water Commission

Councilmember Swanson

Youth Commission

Mayor Presler (until decommissioned)

Coconino County Juvenile Court

Councilmember Haughey (if deemed necessary)

Greater Flagstaff Forest Foundation

Councilmember Haughey

Regional Plan Steering Committee

Councilmembers Brewster and Evans

Regional Plan Advisory Committee

Councilmember Haughey and Vice Mayor White

The motion was seconded by Councilmember Evans and passed on unanimous vote.

D.

Consideration of Citizens Advisory Committee:  Regional Plan Update.

RECOMMENDED ACTION:

Discuss and provide direction on ordinance language and the City/County resident composition.

Kimberly Sharp, Neighborhood Planner, stated she would like Council direction regarding; (1) the membership makeup of the Citizens’ Advisory Committee; (2) the number of members to be appointed to the committee; (3) the percentage of City residents versus County residents; and (4) who would be responsible for selecting a chair.

Staff recommended a representative or representatives in the following areas:

City resident

County resident

Academic

Developer

Property owner

Renter

Environmentalist

Water

Education (K-12/youth and families)

Business/Chamber of Commerce/realtor

Tourism/sustainable economic development

Cultural/Native American tribal representative

Natural resource manager

Design/planner/building consultant

Faith community

Senior community

Vice Mayor White requested that the application form be revised as Councilmember Evans suggested at the last Council meeting.  Specifically, the first question, “Identify formal education, special training, and professional experience”, should remain on the application, but not as the first question.  Questions such as, “What is your interest”, or “How are you currently involved in the community” should be the key elements on the application.

Councilmember direction was: (1) a 19 member board; (2) all members to live within the City of Flagstaff or within the Flagstaff Metropolitan Planning Organization boundaries of Coconino County; (3) to incorporate alternates into the membership; (4) a quorum will consist of both City and County members; (5) selection of chair and vice chair by the committee; (6) a simple majority of City residents; and (7) to add language to the ordinance regarding the ratification process.

8.       COUNCIL DISCUSSION ITEMS

No items were submitted.

9.       PUBLIC PARTICIPATION

None.

10.       INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,             REQUESTS FOR FUTURE AGENDA ITEMS

11.    ADJOURNMENT

There being no further business to come before the Council, the Meeting was adjourned at 9:07 p.m.

MAYOR

ATTEST:

CITY CLERK

CERTIFICATION

STATE OF ARIZONA,

Coconino County.

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ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on December 2, 2008.  I further certify that the Meeting was duly called and held and that a quorum was present.

DATED this 29th day of July, 2009.

CITY CLERK