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SPECIAL FLOOD PLAIN BOARD MEETING

 

 

TUESDAY

NOVEMBER 3, 2009

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:30 P.M.

 

1.      CALL TO ORDER

 

2.      ROLL CALL

 

 

MAYOR PRESLER              

COUNCILMEMBER BREWSTER       COUNCILMEMBER EVANS               

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE     

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

 

3.

Consideration of Request for Variance from City Code, Title 12, Floodplain Regulations, Section 12-01-001-0006.7, “Development Standards for Regulatory Floodways”:  Property located at 6900 E. Ol d Walnut Canyon Road, Flagstaff.

 

 

RECOMMENDED ACTION:

Deny the request for variance.

 

4.       ADJOURNMENT OF FLOODPLAIN BOARD MEETING.

 

AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

NOVEMBER 3, 2009

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:30 P.M.

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes: Regular Council Meeting of October 6, 2009, and Special Meeting of October 13, 2009.

 

RECOMMENDED ACTION: Approve the minutes as submitted/corrected.

 

 

4.      PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS

 

 

 

a.

Presentation of Proclamation:  Native American Heritage Month.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Acceptance of Grant Funds and Entry Into Grant Agreement:  2009 Homeland Security grant program.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the acceptance of grant funds in the amount of $212,210.00 from the Arizona Department of Homeland Security;

 

 

 

(2)

Authorize entry into the Grant Agreement; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

B.

Consideration of Bids:  Cardlock fuel.

 

 

 

RECOMMENDED ACTION:

Approve the bid from Carter Fuel at an average cost of $.1625 per gallon over the OPIS price.

 

 

C.

Consideration of Grant Agreement:  Community Development Block Grant Funds.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the grant agreement with the U.S. Department of Housing and Urban Development in the amount of $619.558.00; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

D.

Consideration of Grant Agreement:  Homeland security capital and infrastructure improvements for the Police Department.

 

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the Arizona Department of Homeland Security in the amount of $124,706.00, for the purchase of enhanced ballistic plates, portable surveillance system, workspace reconfiguration, and backup emergency power for radio infrastructure.

 

 

E.

Consideration of Addendum to Intergovernmental Agreement:  Court interpreter position.

 

 

 

RECOMMENDED ACTION:

Approve the addendum to intergovernmental agreement with Coconino County.

 

 

F.

Consideration of Intergovernmental Agreement:  Administration of the housing stabilization program.

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County for Community Development Block Grant funds in the amount of $52,614.00.

 

 

G.

Consideration of Intergovernmental Agreement:  Housing stabilization program.

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County for Community Development Block Grant—Recovery funds in the amount of $23,248.11.

 

 

H.

Consideration of Service Agreement:  Administration of housing subsidy grants.

 

 

 

RECOMMENDED ACTION:

Approve the service agreement with BOTHANDS, INC., for administration of Community Development Block Grant funds in the amount of $160,000.00.

 

 

I.

Consideration of Amendment to Permanent Easement:  Ft. Tuthill County Park/water infrastructure.

 

 

 

RECOMMENDED ACTION:

Approve the amendment to permanent easement.

 

 

J.

Consideration of Construction Contract:  Ft. Tuthill water and sewer improvement, Phase 1.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Tonto Supply in the amount of $895,469.00, with a contract allowance of $77,000.00 and a contract period of 200 working days;

 

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

 

(3)

Approve change order authority in the amount of $90,000.00 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

 

6.     PUBLIC HEARING ITEMS

 

 

A.

Consideration of Liquor License Application:  Mineshkumar Patel, “Porky’s Pub”, 2285 E. Butler Avenue, Series 12, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

B.

Consideration of Public Hearing:  Establishment of a snowplay facility on city-owned right-of-way known as the East Flagstaff Traffic Interchange Detention Basin.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

 

C.

Consideration of Lease:  City-owned property at the intersection of Country Club Drive and East Route 66 (known as the East Flagstaff Traffic Interchange Detention Basin).

 

 

 

RECOMMENDED ACTION:

Approve the lease for a snowplay facility with Recreation Resource Management, Inc., for an annual rent of $2,000.00 from mid-November through mid-March (pending adequate or remaining snow accumulation), a 2% revenue share of gross adjusted revenues, and $1,000.00 face value in free snowplay passes per season.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Ordinance No. 2009-39:  An ordinance authorizing the City of Flagstaff to enter into a Development Agreement with Laurie J. Nemec and Frank A. Nemec, Jr., Trustees, Thomas J. Olmsted, Bishop of the Roman Catholic Church of the Diocese of Phoenix, CLT Clark Family, L.L.C., and Gemini Flagstaff, L.L.C. for the exchange of land on the north side of Route 66 across from Enterprise Avenue to acquire land for a fire station, other land transactions for rights of way and various easements, and cost apportionment for construction of Ponderosa Parkway.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-39 for the first time by title only.

 

 

B.

Consideration of Ordinance No. 2009-15:  An ordinance amending Flagstaff City code Title 6, Police Regulations, Chapter 1, General Offenses, Section 6-01-001-0022, Camping on Public Property within the City Limits to clarify its purpose and clarify its application.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-15 for the final time by title only.

Adopt Ordinance No. 2009-15.

 

 

C.

Consideration of Ordinance No. 2009-36:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending the City of Flagstaff Personnel Policies, adding Section 1-10-060, “Meet and Confer”, implementing a process for management and employees to meet and confer in good faith and with respect to certain topics such as wages, hours, and other terms of employment.

 

 

 

RECOMMENDED ACTION:

(1)

Move to Read Ordinance No. 2009-36 for the first time by title only.

 

 

 

(2)

After Council discussion and approval of amendments, and read entire amendment (Option A, B, or C, or any combination thereof) into record.

 

 

 

(3)

Move to amend Ordinance No. 2009-36 as read into the record.

 

 

 

(4)

Vote on motion to amend.

 

 

 

(5)

Vote on motion to read.

 

 

D.

Consideration of Ordinance No. 2009-14:  An ordinance of the City of Flagstaff, Arizona, repealing Flagstaff City Code, Title 2, Boards and Commissions, Chapter 2-16, “Youth Commission”.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-14 for the final time by title only.

Adopt Ordinance No. 2009-14.

 

 

E.

Consideration of Resolution No. 2009-51:  A resolution extending the environmental maintenance facility fee of $2.50 per ton for an additional six-month period until May 3, 2010.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-51 by title only.

Adopt Resolution No. 2009-51.

 

 

8.      DISCUSSION ITEMS

 

 

A.

Discussion of Public Education Plan:  Tax renewals election.

 

 

 

RECOMMENDED ACTION:

Provide feedback to staff regarding the education plan for the 2010 election on the city sales tax, BBB tax, and franchise renewals.

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT