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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

JANUARY 19, 2010

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:30 P.M.

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes: Regular Council Meeting of January 5, 2010.

 

RECOMMENDED ACTION: Approve the minutes as submitted/corrected.

 

 

4.      PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase under the U.S. General Services Administration (GSA) Contract:  Panasonic ToughBook notebook computers.

 

 

 

RECOMMENDED ACTION:

Approve the purchase of 18 Panasonic ToughBook notebook computers in the amount of $71,100.00, plus applicable tax.

 

 

B.

Consideration of Service Agreement:  Residential energy efficiency retrofits.

 

 

 

RECOMMENDED ACTION:

Approve the service agreement with Hope Construction/E3 Energy in the amount of $407,500.00.

 

 

C.

Consideration of Rebate Payments:  Reclaim water connection rebates.

 

 

 

RECOMMENDED ACTION:

Approve rebate payments as follows:

 

 

 

(1)

Flagstaff Unified School District in the amount of $2,403.15; and

 

 

 

(2)

Lone Tree Investment, L.L.C. in the amount of $107,495.19.

 

 

D.

Consideration of Service Agreement:  E911 data service.

 

 

 

RECOMMENDED ACTION:

Approve the service agreement with TDS Telecom according to the rates and charges provided in the staff summary attachment.

 

 

E.

Consideration of Service Agreement:  Transitional housing for homeless families.

 

 

 

RECOMMENDED ACTION:

Approve the service agreement with Catholic Charities Community Services, Inc. for 2009/10 CDBG funds in the amount of $16,614.00.

 

 

F.

Consideration of Service Agreement:  Homeless shelter and day services center.

 

 

 

RECOMMENDED ACTION:

Approve the service agreement with Flagstaff Shelter Services, Inc. for 2009/10 CDBG funds in the amount of $124,000.00.

 

 

G.

Consideration of Service Agreement:  Overflow homeless shelter for women and children.

 

 

 

RECOMMENDED ACTION:

Approve the service agreement with Sunshine Rescue Mission, Inc. for 2009/10 CDBG funds in the amount of $14,014.00.

 

 

H.

Consideration of Intergovernmental Agreement:  Loan of surplus police vehicles.

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Town of Miami, Arizona authorizing the City of Flagstaff to loan four (4) surplus police vehicles to the Town of Miami.

 

 

6.     PUBLIC HEARING ITEMS

 

 

A.

Consideration of Liquor License Application:  James Holeman, “McGaugh’s Smoke Shop”, 218 S. San Francisco Street, Series 10, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Applicants for Appointments:  Planning and Zoning Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make three appointments to terms expiring December, 2012.

 

 

B.

Consideration of Forbearance Agreement:  Aspen Place North, L.L.C and Aspen Place South, L.L.C.

 

 

 

RECOMMENDED ACTION:

Approve the forbearance agreement between the City of Flagstaff and Aspen Place North, L.L.C. and Aspen Place South, L.L.C.

 

 

C.

Consideration of Ordinance No. 2009-37:  An ordinance of the City Council of the City of Flagstaff repealing Flagstaff City Code, Title I, Chapter 14, Section 1-14-001-0006, “Employee Advisory Committee”, and amending the City of Flagstaff Personnel Policies, adding Section 1-10-070., “Employee Advisory Committee” and replacing the same with new and updated provisions on the creation of the Employee Advisory Committee, its mission, purpose, and objectives governing the same.

 

 

 

RECOMMENDED ACTION:

(1)

Table the matter pending outcome of the May 18, 2010 general election; or

 

 

 

 

(2)

In the alternative:

 

 

 

 

a.

Move to amend Ordinance No. 2009-37 as follows:

 

 

 

 

 

After the ordaining declaration, add new Section 1:  “That Title 1, Chapter 14, Section 1-14-001-0006, “Employee Advisory Committee”, of the Flagstaff City Code be hereby repealed”.

 

 

 

 

 

Followed by a new paragraph:

 

 

 

 

 

“Section 2.  That a new Section 1-10-070, “Employee Advisory Committee” be added to the City of Flagstaff Personnel Handbook, as follows.”

 

 

 

 

b.

Read Ordinance No. 2009-37 for the final time by title only.

 

 

 

 

c.

Adopt Ordinance No. 2009-37.

 

 

8.      DISCUSSION ITEMS

 

(No items were submitted.)

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT