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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

December 1, 2009

5:30 p.m.

 

A meeting of the Flagstaff City Council was held on December 1, 2009 convening at 5:34 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The meeting was called to order by Mayor Presler.

 

1.      PLEDGE OF ALLEGIANCE, READING OF THE VISION STATEMENT, AND          INVOCATION

 

Mayor Presler asked those present to stand for the Pledge of Allegiance, the reading of the Vision Statement, and the Invocation.

 

2.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Presler

 

Vice Mayor White

Councilmember Brewster

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson

 

 

Also present were:

 

 

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

 

3.       MINUTES

 

A.

Consideration of Minutes:  Council Meeting of November 3, 2009.

 

RECOMMENDED ACTION: Approve the minutes as submitted/corrected.

 

Councilmember Haughey moved to approve the minutes as submitted.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

 

4.        PUBLIC PARTICIPATION

 

None.

 

5.       CONSENT AGENDA

 

A.

Consideration of Sole Source Purchase:  Advertising for the Convention and Visitors Bureau.

 

 

RECOMMENDED ACTION:

Approve the purchase of advertisements from the Arizona Republic/azcentral.com in an amount not to exceed $70,000.00, and authorize the City Manager to execute the necessary documents.

 

B.

Consideration of Purchase under the SAVE Agreement:  SelfCheck Systems for the City/County Library.

 

 

RECOMMENDED ACTION:

Approve the purchase of three 3M SelfCheck Systems from 3M Company in the amount of $63,570.00, plus applicable tax.

 

C.

Consideration of Bids:  Police sedans.

 

 

RECOMMENDED ACTION:

Approve the bid from Jim Babbitt Ford of Flagstaff for six police sedans in the amount of $138,790.26, plus applicable fees and taxes.

 

D.

Consideration of Consulting Services Agreement:  2010, 2011, and 2012 Street Maintenance Program.

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with Plateau Engineering, Inc., in the amount of $214,847.89;

 

 

(2)

Authorize change order authority in the amount of $21,484.78 (10%) to cover potential costs associated with unanticipated or additional items of work; and

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

E.

Consideration of Service Agreement:  Operating expenses for outreach and services to homeless youth.

 

 

RECOMMENDED ACTION:

Approve the service agreement with the Alternatives Center for CDBG funds in the amount of $16,464.00.

 

F.

Consideration of Service Agreement:  Housing rehabilitation at 1624 N. Mesa Drive, Flagstaff, Arizona.

 

 

RECOMMENDED ACTION:

Approve the service agreement with the Hozhoni Foundation, Inc., for CDBG funds in the amount of $78,000.00.

 

G.

Consideration of Intergovernmental Agreement:  Basic Business Empowerment Program.

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with Coconino County to administer $40,000.00 in CDBG funds for the Basic Business Empowerment Program.

 

H.

Consideration of Intergovernmental Agreement:  Construction of multi-purpose trail on E. Route 66 from Country Club Drive to Mall Way

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Arizona Department of Transportation for grant funds in the amount of $470,964.00 toward a total project cost of $550,045.00, with a City share in the amount of $50,613.00, plus a 10% contingency of the total project cost.

 

Vice Mayor White moved to approve the Consent Agenda, seconded by Councilmember Brewster.  The motion passed on unanimous vote.

 

6.      PUBLIC HEARING ITEMS

 

No items were submitted.

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Sustainability Commission.  The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make two appointments to terms expiring October, 2012.

 

Vice Mayor White moved to appoint Jamie Quisenberry and Jack Welch to terms expiring October, 2012.  The motion was seconded by Councilmember Overton and passed on unanimous vote.

 

B.

Consideration of Street Closure:  Aspen Avenue between San Francisco and Beaver; Leroux Street between E. Route 66 and Birch Avenue for the New Year’s Eve event.

 

 

RECOMMENDED ACTION:

The City Council may select one of the following options or take an action of its own choosing:

 

 

(1)

Approve the street closure.

 

 

(2)

Deny the street closure.

 

Councilmember Brewster moved to approve the street closure, seconded by Councilmember Haughey.  The vote was unanimous in favor.

 

C.

Consideration of Ordinance No. 2009-31:  An ordinance authorizing the dedication and conveyance in fee of right of way to the State of Arizona for a portion of Route 66.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-31 for the final time by title only.

Adopt Ordinance No. 2009-31.

 

WITHDRAWN

 

D.

Consideration of Ordinance No. 2009-37:  An ordinance of the City Council of the City of Flagstaff repealing Flagstaff City Code Title 1, Chapter 14, Section 1-14-001-0006, “Employee Advisory Committee”, and amending the City of Flagstaff Personnel Policies, adding Section 1-10-070, “Employee Advisory Committee” and replacing the same with new and updated Provisions on the Creation of the Employee Advisory Committee, its mission, purpose, and objectives governing the same.

 

 

RECOMMENDED ACTION:

(1)

Move to Amend Ordinance No. 2009-37.

 

 

(2)

Move to Read Ordinance No. 2009-37 for the final time by title only.

 

 

(3)

Adopt Ordinance No. 2009-37.

 

Vice Mayor White moved to table the item to the January 19, 2010 meeting, seconded by Councilmember Brewster.  The motion passed on majority vote with Vice Mayor White and Councilmembers Brewster, Evans, Haughey, Overton, and Swanson in favor, and Mayor Presler opposed.

 

E.

Consideration of Ordinance No. 2009-40:  An ordinance authorizing the tender of real property at the intersection of Forest Avenue and Fort Valley Road to the Arizona Department of Transportation for public right-of-way purposes.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-40 for the final time by title only.

Adopt Ordinance No. 2009-40.

 

Councilmember Overton moved to read Ordinance No. 2009-40 for the final time by title only.  The motion was seconded by Vice Mayor White and passed on unanimous vote.  Title was read as follows:

 

 

Ordinance No. 2009-40

 

 

 

An ordinance authorizing the tender of real property at the intersection of Forest Avenue and Fort Valley Road to the Arizona Department of Transportation for public right-of-way purposes.

 

 

 

Councilmember Haughey moved to adopt Ordinance No. 2009-40, seconded by Councilmember Evans.  The vote was unanimous in favor.

 

F.

Consideration of Ordinance No. 2009-41:  An ordinance of the Mayor and Council of the City of Flagstaff authorizing the acquisition of neighborhood open space and those urban trail easements necessary for the extension of the Flagstaff Urban Trails system.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-41 for the first time by title only.

 

Councilmember Haughey moved to read Ordinance 2009-41 for the first time by title only.  The motion was seconded by Councilmember Swanson and passed on unanimous vote.  Title was read as follows:

 

 

Ordinance No. 2009-41

 

 

 

An ordinance of the Mayor and Council of the City of Flagstaff authorizing the acquisition of neighborhood open space and those urban trail easements necessary for the extension of the Flagstaff Urban Trails system.

 

 

 

G.

Consideration of Resolution No. 2009-53:  A resolution authorizing the transfer of budgeted funds between funds.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-53 by title only.

Adopt Resolution No. 2009-53.

 

Councilmember Swanson moved to read Resolution No. 2009-53 by title only.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2009-53

 

 

 

A resolution authorizing the transfer of budgeted funds between funds.

 

 

Councilmember Haughey moved to adopt Resolution No. 2009-53, seconded by Vice Mayor White.  The motion passed on unanimous vote.

 

H.

Consideration of Resolution No. 2009-48:  A resolution designating the text of a question authorizing the City Council to continue the City Lodging, Restaurant and Lounge (BBB) tax for a period of fifteen (15) years, to be voted on by the qualified electors at the General Election on May 18, 2010.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-48 by title only.

Adopt Resolution No. 2009-48.

 

Vice Mayor White moved to read Resolution No. 2009-48 by title only.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2009-48

 

 

 

A resolution designating the text of a question authorizing the City Council to continue the City Lodging, Restaurant and Lounge (BBB) tax for a period of fifteen (15) years, to be voted on by the qualified electors at the General Election on May 18, 2010.

 

 

Vice Mayor White moved to adopt Resolution No. 2009-48.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

I.

Consideration of Resolution No. 2009-52:  A resolution of the Mayor and Council of the City of Flagstaff, Arizona, declaring a proposed electric franchise beneficial to the City of Flagstaff; designating the text of a question authorizing the City Council to enter into a franchise agreement and setting forth the proposed Franchise Agreement in full, to be voted on by the qualified electors of the City of Flagstaff to be held at the General Election of May 18, 2010, pursuant to the Constitution and laws of the State of Arizona and the Charter of the City of Flagstaff.

 

 

RECOMMENDED ACTION:

(1)

Deem the granting of the proposed franchise beneficial to the City of Flagstaff, approve its terms and conditions, and accept the proposed ballot language as written in the resolution.

 

 

(2)

Read Resolution No. 2009-52 by title only.

 

 

(3)

Adopt Resolution No. 2009-52.

 

Councilmember Evans moved to deem the granting of the proposed franchise beneficial to the City of Flagstaff, approve its terms and conditions, and accept the proposed ballot language as written in the resolution.  The motion was seconded by Councilmember Haughey.

 

Stephen Knutson, resident, would like to see more of the City’s franchise revenues invested in renewable energy.

 

The motion passed on majority vote with Mayor Presler, Vice Mayor White and Councilmembers Brewster, Evans, Haughey and Overton in favor and Councilmember Swanson opposed.

 

Councilmember Evans moved to read Resolution No. 2009-52 by title only, seconded by Councilmember Overton. 

 

Stephen Knutson, resident, asked the Council to negotiate with Arizona Public Service to encourage APS to buy power back from citizens who are producing their own energy with solar panels.

 

The motion passed on majority vote with Mayor Presler, Vice Mayor White and Councilmembers Brewster, Evans, Haughey and Overton in favor and Councilmember Swanson opposed.  Title was read as follows:

 

 

Resolution No. 2009-52

 

 

 

A resolution of the Mayor and Council of the City of Flagstaff, Arizona, declaring a proposed electric franchise beneficial to the City of Flagstaff; designating the text of a question authorizing the City Council to enter into a franchise agreement and setting forth the proposed Franchise Agreement in full, to be voted on by the qualified electors of the City of Flagstaff to be held at the General Election of May 18, 2010, pursuant to the Constitution and laws of the State of Arizona and the Charter of the City of Flagstaff.

 

 

 

Councilmember Haughey moved to adopt Resolution No. 2009-52.  The motion was seconded by Councilmember Evans and passed on majority vote with Mayor Presler, Vice Mayor White and Councilmembers Brewster, Evans, Haughey and Overton in favor and Councilmember Swanson opposed.

 

J.

Consideration of Resolution No. 2009-54  A resolution designating the text of a question authorizing the City Council to continue the City Transaction Privilege (Sales) Tax, excluding the tax on food as exempted by State law, for a period of ten (10) years, to be voted on by the qualified electors at the General Election on Tuesday, May 18, 2010.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-54 by title only.

Adopt Resolution No. 2009-54.

 

Councilmember Brewster moved to read Resolution No. 2009-54 by title only, seconded by Councilmember Evans.  The motion passed on majority vote with Mayor Presler, Vice Mayor White and Councilmembers Brewster, Evans, Haughey and Overton in favor and Councilmember Swanson opposed.

 

 

Resolution No. 2009-54

 

 

 

A resolution designating the text of a question authorizing the City Council to continue the City Transaction Privilege (Sales) Tax, excluding the tax on food as exempted by State law, for a period of ten (10) years, to be voted on by the qualified electors at the General Election on Tuesday, May 18, 2010.

 

 

Councilmember Haughey moved to adopt Resolution No. 2009-54.  The motion was seconded by Councilmember Brewster and passed on majority vote with Mayor Presler, Vice Mayor White and Councilmembers Brewster, Evans, Haughey and Overton in favor and Councilmember Swanson opposed.

 

8.       COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Council Discussion:  Homebuyer incentives.

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

Council agreed to schedule a work session discussion of the City’s existing affordable housing programs, to discuss options for homes in foreclosure, and to include partners such as BOTHANDS, Inc. in the conversation.

 

Councilmember Haughey asked to be provided information on how much of the Federal stimulus dollars administered by Northern Arizona Council of Governments (NACOG) were spent locally.

 

B.

Consideration of Council Discussion:  Greater Arizona Mayors Organization.

 

 

RECOMMENDED ACTION:

Provide feedback on the resolution and bylaws for creation of the Greater Arizona Mayors Organization.

 

Council was in agreement with the goals and objectives of the Greater Arizona Mayors Organization and was of one accord to move forward with legal review of the proposed resolution.

 

9.      PUBLIC PARTICIPATION

 

None.

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS

 

11.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 6:57 p.m.

 

 

 

 

 

                                                                         

MAYOR

 

ATTEST:

 

 

 

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on December 1, 2009.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 5th day of January, 2010.

 

 

 

 

                                                                           

CITY CLERK