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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

January 19, 2010

5:30 p.m.

 

A meeting of the Flagstaff City Council was held on January 19, 2010 convening at 5:53 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The meeting was called to order by Mayor Presler.

 

1.      PLEDGE OF ALLEGIANCE, READING OF THE VISION STATEMENT, AND          INVOCATION

 

Mayor Presler asked those present to stand for the Pledge of Allegiance, the reading of the Vision Statement, and the Invocation.

 

2.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Presler

 

Vice Mayor White

Councilmember Brewster

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson

 

 

Also present were:

 

 

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

 

3.       MINUTES

 

A.

Consideration of Minutes: Regular Council Meeting of January 5, 2010.

 

RECOMMENDED ACTION: Approve the minutes as submitted/corrected.

 

Councilmember Overton moved to approve the minutes as submitted, seconded by Councilmember Evans.  The motion passed on unanimous vote.

 

4.        PUBLIC PARTICIPATION

 

None.

 

5.       CONSENT AGENDA

 

A.

Consideration of Purchase under the U.S. General Services Administration (GSA) Contract:  Panasonic ToughBook notebook computers.

 

 

RECOMMENDED ACTION:

Approve the purchase of 18 Panasonic ToughBook notebook computers in the amount of $71,100.00, plus applicable tax.

 

B.

Consideration of Service Agreement:  Residential energy efficiency retrofits.

 

 

RECOMMENDED ACTION:

Approve the service agreement with Hope Construction/E3 Energy in the amount of $407,500.00.

 

C.

Consideration of Rebate Payments:  Reclaim water connection rebates.

 

 

RECOMMENDED ACTION:

Approve rebate payments as follows:

 

 

 

(1)

Flagstaff Unified School District in the amount of $2,403.15; and

 

 

 

(2)

Lone Tree Investment, L.L.C. in the amount of $107,495.19.

 

D.

Consideration of Service Agreement:  E911 data service.

 

 

RECOMMENDED ACTION:

Approve the service agreement with TDS Telecom according to the rates and charges provided in the staff summary attachment.

 

E.

Consideration of Service Agreement:  Transitional housing for homeless families.

 

 

RECOMMENDED ACTION:

Approve the service agreement with Catholic Charities Community Services, Inc. for 2009/10 CDBG funds in the amount of $16,614.00.

 

F.

Consideration of Service Agreement:  Homeless shelter and day services center.

 

 

RECOMMENDED ACTION:

Approve the service agreement with Flagstaff Shelter Services, Inc. for 2009/10 CDBG funds in the amount of $124,000.00.

 

G.

Consideration of Service Agreement:  Overflow homeless shelter for women and children.

 

 

RECOMMENDED ACTION:

Approve the service agreement with Sunshine Rescue Mission, Inc. for 2009/10 CDBG funds in the amount of $14,014.00.

 

H.

Consideration of Intergovernmental Agreement:  Loan of surplus police vehicles.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Town of Miami, Arizona authorizing the City of Flagstaff to loan four (4) surplus police vehicles to the Town of Miami.

 

Vice Mayor White moved to approve the Consent Agenda with the exception of Items 5B and 5H.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

 

Returning to Item 5B, Rick Compau, Purchasing Director, informed the Council that he is in receipt of a bidder’s formal protest according to the City’s Stay of Procurement Policy.  He asked that the Council table the item until the issue has been resolved.  Mr. Compau and Nicole Woodman, Sustainability Manager, explained the circumstances surrounding the bid process and the credentials required of bidders in the request for qualifications. 

 

Chris Watson, President of Resource Conservation Group, asked the Council to reconsider staff’s recommendation to award the contract to just one vendor, and to instead award various qualified vendors portions of the contract as allowed for in the request for qualifications.

 

Carl Ramsey, Architectural Environmental Association, recommended that the top-three Flagstaff firms each be awarded a portion of the contract.

 

Justin Erikson, E-3 Energy, noted that his company was the highest ranked respondent to the proposal, and that his company is more than qualified to fulfill the contract.

 

Councilmember Haughey moved to table the item until the bid protest is resolved.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

 

Cheryl Byars, Hope Cottage, thanked the Council for approving funds to the Sunshine Rescue Mission for an overflow homeless shelter for women and children.

 

Returning to Item 5H, Vice Mayor White moved to approve the recommended action, seconded by Councilmember Evans.  The vote was unanimous in favor.

 

6.      PUBLIC HEARING ITEMS

 

A.

Consideration of Liquor License Application:  James Holeman, “McGaugh’s Smoke Shop”, 218 S. San Francisco Street, Series 10, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Councilmember Overton moved to open the public hearing seconded by Councilmember Evans.  The motion passed on unanimous vote.

 

Sgt. Ryan Coons conducted the background investigation on the applicant and found no reason to oppose the application.

 

The Council had no questions for the applicant, James Holeman, who was present at the public hearing.

 

There being no public input, Councilmember Overton moved to close the public hearing.  The motion was seconded by Councilmember Evans and passed on unanimous vote. 

 

Councilmember Overton moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Vice Mayor White and passed on unanimous vote.

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Planning and Zoning Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make three appointments to terms expiring December, 2012.

 

Councilmember Haughey moved to appoint Michael Leary, Alan Novack and Hal Stern to terms expiring December, 2012, seconded by Councilmember Overton.

 

Mayor Presler moved to table the item, seconded by Vice Mayor White.  The motion passed on majority roll-call vote as follows:

 

 

Mayor Presler

Aye

 

Vice Mayor White

Aye

 

Councilmember Brewster

Aye

 

Councilmember Evans

Nay

 

Councilmember Haughey

Nay

 

Councilmember Overton

Nay

 

Councilmember Swanson

Aye

 

B.

Consideration of Forbearance Agreement:  Aspen Place North, L.L.C and Aspen Place South, L.L.C.

 

 

RECOMMENDED ACTION:

Approve the forbearance agreement between the City of Flagstaff and Aspen Place North, L.L.C. and Aspen Place South, L.L.C.

 

Stephen Knutson, resident, expressed his opposition to the agreement.

 

Don Meyers, President of Aspen Place North and South, explained that the planning aspect of the project began in 2004, well before the worldwide recession.  The current economy has severely impacted the developer’s ability to fully lease Aspen Place North.  Banks are simply not lending money to new businesses or providing letter’s of credit.  In the short-term, there has been a significant deflation in value, to the point where Aspen Place South was appraised 3.2 million dollars below the value of the bank loan.  Fresh new money is anticipated to come into the project, allowing for assessment payments to be made on various parcels, “breathing patience into the project”.

 

Councilmember Overton moved to recess into execution session, seconded by Councilmember Haughey.  The vote was unanimous in favor.

 

The Council meeting resumed at 7:20 p.m.

 

Vice Mayor White moved to approve the recommended action, seconded by Councilmember Haughey.  The motion passed on majority roll-call vote as follows:

 

 

Mayor Presler

Nay

 

Vice Mayor White

Aye

 

Councilmember Brewster

Aye

 

Councilmember Evans

Nay

 

Councilmember Haughey

Aye

 

Councilmember Overton

Aye

 

Councilmember Swanson

Aye

 

C.

Consideration of Ordinance No. 2009-37:  An ordinance of the City Council of the City of Flagstaff repealing Flagstaff City Code, Title I, Chapter 14, Section 1-14-001-0006, “Employee Advisory Committee”, and amending the City of Flagstaff Personnel Policies, adding Section 1-10-070., “Employee Advisory Committee” and replacing the same with new and updated provisions on the creation of the Employee Advisory Committee, its mission, purpose, and objectives governing the same.

 

 

RECOMMENDED ACTION:

(1)

Table the matter pending outcome of the May 18, 2010 general election; or

 

 

 

(2)

In the alternative;

 

 

 

 

a.

Move to amend Ordinance No. 2009-37 as follows:

 

 

 

 

 

After the ordaining declaration, add new Section 1:  “That Title 1, Chapter 14, Section 1-14-001-0006, “Employee Advisory Committee”, of the Flagstaff City Code be hereby repealed”.

 

 

 

 

 

Followed by a new paragraph:

 

 

 

 

 

“Section 2.  That a new Section 1-10-070, “Employee Advisory Committee” be added to the City of Flagstaff Personnel Handbook, as follows.”

 

 

 

 

b.

Read Ordinance No. 2009-37 for the final time by title only.

 

 

 

 

c.

Adopt Ordinance No. 2009-37.

 

 

Ordinance No. 2009-37

 

 

 

An ordinance of the City Council of the City of Flagstaff repealing Flagstaff City Code, Title I, Chapter 14, Section 1-14-001-0006, “Employee Advisory Committee”, and amending the City of Flagstaff Personnel Policies, adding Section 1-10-070., “Employee Advisory Committee” and replacing the same with new and updated provisions on the creation of the Employee Advisory Committee, its mission, purpose, and objectives governing the same.

 

 

Vice Mayor White moved to table the matter pending outcome of the May 18, 2010 general election.  The motion was seconded by Councilmember Overton and passed on unanimous vote.

 

8.       COUNCIL DISCUSSION ITEMS

 

No items were submitted.

 

9.      PUBLIC PARTICIPATION

 

None.

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,          REQUESTS FOR FUTURE AGENDA ITEMS

 

Councilmembers Evans and Swanson asked the City Manager to reconsider the practice of having Directors, Section Heads, and Program Managers present at all Council meetings when they don’t have an item on the agenda.  Both felt that the practice is a waste of City resources.

 

Councilmember Evans asked for a memo comparing Flagstaff’s property tax rate with other cities.

 

The Council asked the City Manager for a timeline and plan regarding their earlier request to place the video streaming of Council meetings on public access television through Northern Arizona University.

 

11.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 8:58 p.m.

 

 

 

 

                                                                       

MAYOR

 

ATTEST:

 

 

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on January 19, 2010.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 3rd day of February, 2010.

 

 

 

 

                                                                       

CITY CLERK