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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

SUMMARIZED MINUTES

SPECIAL COUNCIL MEETING

 

January 26, 2010

5:30 p.m.

 

A meeting of the Flagstaff City Council was held on January 26, 2010, convening at 5:58 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The meeting was called to order by Mayor Presler.

 

1.      PLEDGE OF ALLEGIANCE, READING OF THE VISION STATEMENT, AND INVOCATION

 

Mayor Presler asked those present to stand for the Pledge of Allegiance, the reading of the Vision Statement, and the Invocation.

 

2.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Presler

 

Vice Mayor White

Councilmember Brewster

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson

 

 

Also present were:

 

 

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

 

3.

Consideration of Assignment of Lease:  Science and Technology Park on McMillan Mesa.

 

 

RECOMMENDED ACTION

(1)

Waive the 30-day effective date of assignment per Section 16.2(e) of the Master Ground Lease; and

 

 

(2)

Approve the assignment of the Master Ground Lease to Loven Contracting, Inc.

 

Vice Mayor White moved to approve the recommended action, seconded by Councilmember Brewster.

 

Stacey Button, Economic Vitality Director, noted that the Council adopted a master plan for the United States Geological Survey campus in 2004, which provided for the private development of a science and technology park.  A request for proposals was issued for the lease and development of nine acres on City owned land on McMillan Mesa, south of the existing U.S.G.S. campus.

 

Plaza Companies responded to the request for proposals with an offer to develop the property for offices, research, development, and manufacturing as well as ancillary supportive retail. The City entered into a master ground lease on February 2, 2009.  Per the agreement, if a development site plan was not submitted within one year, the lease would automatically terminate.  Plaza Companies has not submitted their plan, and the one-year period will expire at midnight, February 1, 2010.  Hence, Plaza Companies assigned its interest to Loven Contracting by way of the assignment and assumption of the master lease dated January 6, 2010.

 

Mike Loven of Loven Contracting relayed that he is committed to fulfill the expectations set in the master ground lease, including the securing of diversified tenants outside the existing economies of Flagstaff and will assist incubator and Northern Arizona University graduates in their transition to thriving, technological businesses.

 

Councilmember Swanson moved to recess into executive session for legal advice.  The motion was seconded by Councilmember Overton and passed on majority vote with Mayor Presler and Councilmembers Brewster, Evans, Haughey, Overton and Swanson in favor, and Vice Mayor White opposed.

 

The Council meeting resumed at 6:31 p.m.

 

Councilmember Evans moved to amend the agreement Master Ground Lease to allow 180 days for Loven Contracting to provide a development site plan and to modify any language in the agreement in conflict with the 180-day period.  The motion was seconded by Councilmember Haughey.

 

Mr. Loven stated his agreement to the proposed amendment.

 

The motion to amend  passed on majority roll-call vote as follows:

 

 

Mayor Presler

Aye

 

Vice Mayor White

Aye

 

Councilmember Brewster

Nay

 

Councilmember Evans

Aye

 

Councilmember Haughey

Aye

 

Councilmember Overton

Aye

 

Councilmember Swanson

Aye

 

The motion to approve the recommended action as amended passed on majority roll-call vote as follows:

 

 

Mayor Presler

Aye

 

Vice Mayor White

Aye

 

Councilmember Brewster

Aye

 

Councilmember Evans

Aye

 

Councilmember Haughey

Aye

 

Councilmember Overton

Aye

 

Councilmember Swanson

Nay

 

4.

Consideration of Resolution No. 2010-06:  A resolution authorizing the City of Flagstaff to enter into a First Amendment to Master Ground Lease for the development of a science and technology park on approximately nine acres of land on McMillan Mesa.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-06 by title only.

Adopt Resolution No. 2010-06.

 

Vice Mayor White moved to read Resolution No. 2010-06 by title only.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

Title was read as follows:

 

 

Resolution No. 2010-06

 

 

 

A resolution authorizing the City of Flagstaff to enter into a First Amendment to Master Ground Lease for the development of a science and technology park on approximately nine acres of land on McMillan Mesa.

 

 

Vice Mayor White moved to adopt Resolution No. 2010-06, and to authorize the City Attorney’s Office to amend the Master Ground Lease as discussed under Item 3, seconded by Councilmember Haughey.  The vote was unanimous in favor.

 

5.

Adjournment of Special Council Meeting.

 

There being no further business to come before the Council, the Special Meeting was adjourned at 7:00 p.m.

 

 

 

 

                                                                         

MAYOR

ATTEST:

 

 

 

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Special Meeting of the Council of the City of Flagstaff held on January 26, 2010.  I further certify that the Special Meeting was duly called and held and that a quorum was present.

 

DATED this 17th day of February, 2010.

 

                                                                           

CITY CLERK