|      |   

Go To Search
I Want To...
Click to Home

 

View Other Items in this Archive | View All Archives | Printable Version

AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

APRIL 6, 2010

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:30 P.M.

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes: Regular Council Meetings of March 2, 2010 and March 16, 2010.

 

RECOMMENDED ACTION: Approve the minutes as submitted/corrected.

 

 

4.      PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Bids:  Self-contained breathing apparatus and accessories for the Fire Department.

 

 

 

RECOMMENDED ACTION:

Approve the bid from Municipal Emergency Services, Inc., in the amount of $54,005.10.

 

 

B.

Consideration of Construction Contract:  Southside streetscape improvement project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Woodruff Construction in the amount of $1,284,019.69, including the Base Bid and Add Alternate #1, with a contract allowance of $150,000.00 and a contract period of 150 calendar days;

 

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

 

(3)

Authorize change order authority in the amount of $113,401.97 (10%) to cover potential costs associated with unanticipated items of work.

 

 

C.

Consideration of Annual Service Agreements:  Laboratory testing services.

 

 

 

RECOMMENDED ACTION:

Approve the annual service agreements with MWH Laboratories, Test America, Columbia Analytical Services, Aquatic Consulting and Testing Incorporated, and Nortest Analytical in an aggregate amount not to exceed $200,000.00.

 

 

6.     PUBLIC HEARING ITEMS

 

 

A.

Consideration of Liquor License Application:  Mary Beveridge, “Cuvee 928 Wine Bar and Cafe”, 6 East Aspen Ave., Suite 110, Series 12, new license.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Applicants for Appointments:  Disability Awareness Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make three appointments to terms expiring March, 2013.

 

 

B.

Consideration of Resolution No. 2010-15:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk entitled “2010 Amendments to City Water System Regulations Title 7, Flagstaff City Code, Section 7-03-001-0016, Cross Connection Control”.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-15 by title only.

Adopt Resolution No. 2010-15.

 

 

C.

Consideration of Ordinance No. 2010-06:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending Flagstaff City Code, Title 7, Water System Regulations, by adopting the “2010 Amendments to City Water System Regulations Title 7, Flagstaff City Code, Section 7-03-001-0016, Cross Connection Control,” by reference.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-06 for the first time by title only.

 

 

D.

Consideration of Ordinance No. 2010-07:  An ordinance authorizing the City of Flagstaff to enter into an agreement with the Arizona Game and Fish Commission for the City’s acquisition of approximately three acres of land located at 3701 Cochise Drive in exchange for discharge of Class A reclaimed wastewater into the Rio de Flag and Francis Short Pond for wildlife habitat enhancement.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-07 for the first time by title only.

 

 

E.

Consideration of Resolution No. 2010-16:  A resolution of the Mayor and City Council of the City of Flagstaff, Arizona, committing to increased energy efficiencies and renewable energy production and purchase for City facilities and properties.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-16 by title only.

Adopt Resolution No. 2010-16.

 

 

F.

Consideration of Resolution No. 2010-19:  A resolution terminating the Proclamation Declaring an Emergency, dated January 21, 2010, pursuant to Section 1-22-001-0002(A) of the Flagstaff City Code.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-19 by title only.

Adopt Resolution No. 2010-19.

 

 

G.

Consideration of Design-Build Contract:  Jay Lively Ice Rink reconstruction project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the design-build contract with Loven Contracting in an amount not to exceed $155,563.50, subject to approval of Travelers Insurance Company;

 

 

 

(2)

Authorize change order authority in the amount of $15,556.35 to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

8.      DISCUSSION ITEMS

 

 

A.

Highway User Revenue Fund Update.

 

 

B.

Consideration of Council Discussion:  Use of alternative energy for water production.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT