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NOTICE AND AGENDA OF

SPECIAL MEETING OF

THE FLAGSTAFF CITY COUNCIL

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council, and the general public that the Flagstaff City Council will hold a special Council meeting. The meeting is open to the public as follows:

 

 

FLAGSTAFF CITY COUNCIL

TUESDAY

JUNE 8 , 2010

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:30 P.M.

 

 

Notice of Option to Recess Into Executive Session

 

 

 

Pursuant to A.R.S. §38-431-.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.

Call to Order.

 

 

 

2.

Roll Call:

 

MAYOR PRESLER            

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS           

 

RRFR

COUNCILMEMBER HAUGHEY        

COUNCILMEMBER OVERTON          

COUNCILMEMBER SWANSON          

 

3.

Public Participation, Proclamations, and Recognition of Outgoing Board and Commission Members

 

 

 

A.

Mayor Presler:

 

 

 

(1)

Olga Noyes, Flagstaff Housing Authority Board (February 4, 2003 through April 30, 2010)

 

 

 

B.

Councilmember Brewster:

 

 

 

(1)

Jacqueline Dierks-Walker, Open Spaces Commission, (August 21, 2007, through April 30, 2010).

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Payment of Legal Services:  A. Miner Contracting v. City of Flagstaff and related Presidio in the Pines bankruptcy cases.

 

 

 

RECOMMENDED ACTION:

Approve payment to Mangum Wall Stoops & Warden in the amount of $35,000.00 and authorize payment up to an additional $40,000.00.

 

 

B.

Consideration of Amendment No. 2 to Design-Build Contract:  Jay Lively Ice Rink reconstruction project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve Amendment No. 2 with Loven Contracting, Inc., to accept Guaranteed Maximum Price No. 2 for architectural, mechanical, electrical, and plumbing services in the amount of $1,273,074.73, including an owner’s contingency of $60,622.621 and a contract time of 174 calendar days;

 

 

 

(2)

Authorize change order authority in the amount of $127,307.47 to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

This item has been withdrawn.

 

 

C.

Consideration of Supplemental Lease Agreement No. 2:  HVAC improvements for U.S.G.S. Building No. 6.

 

 

 

RECOMMENDED ACTION:

Authorize payment of of project costs in an amount not to exceed $115,604.00 and reimbursement by the General Services Administration upon completion of project.

 

 

6.     PUBLIC HEARING ITEMS

 

 

A.

Consideration of Public Hearing:  Truth in Taxation, proposed Fiscal Year 2010/11 Budget, and property tax levy.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

 

B.

Consideration of Approval:  Property tax level.

 

 

 

RECOMMENDED ACTION:

Approve by roll-call vote the proposed change in property tax level as required through Truth in Taxation disclosure.

 

 

C.

Consideration of Resolution No. 2010-33:  A resolution for the adoption of the budget for Fiscal Year 2010-2011; and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-33 by title only.

Adopt Resolution No. 2010-33.

 

 

7.      ORDINANCES AND RESOLUTIONS

 

 

A.

Consideration of Ordinance No. 2010-10:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending the City of Flagstaff Personnel Policies, Article 1-20. “Compensation” to add a new Section 1-20-53 “Alternative Work Schedule” to add new subsections related to flex time, compressed work weeks, telecommuting and process; updating Section 1-20-020 “Appropriate Merit Salary Step” to update position titles to match current organizational structure and update promotion language; replacing Section 1-20-040-B with a new Section 1-20-041 “Compensatory Time”; updating position titles to match current organizational structure and increasing the number of compensatory hours allowed to be accrued; and updating Section 1-40-010 “Promotion” to update position titles to match current organizational structure and adding promotion between pay plans, and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

(1)

Move to read Ordinance No. 2010-10 for the first time by title only.

 

 

 

(2)

Move to consider the reading of Ordinance No. 2010-10 for the final time by title only (requires unanimous affirmative vote).

 

 

 

 

(3)

Upon the unanimous vote above, move to read Ordinance No. 2010-10 for the final time by title only.

 

 

 

(4)

Adopt Ordinance No. 2010-10 (requires six affirmative votes).

 

 

B.

Consideration of Ordinance No. 2010-19  An ordinance of the Council of the City of Flagstaff repealing Chapter 1-13 of the City’s Code of Ordinances regarding the Flagstaff Housing Authority and replacing it with new provisions regarding the organization and responsibility of the Authority and the Board of Commissioners.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-19 for the final time by title only.

Adopt Ordinance No. 2010-19.

 

 

C.

Consideration of Resolution No. 2010-34:  A resolution of the City Council of the City of Flagstaff, Arizona, establishing a Fiscal Year 2011-2012 Citizens’ Budget Task Force.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-34 by title only.

Adopt Resolution No. 2010-34.

 

 

D.

Consideration of Resolution No. 2010-35:  A resolution of the City Council of the City of Flagstaff, Arizona, establishing a citizens’ Charter Review Task Force.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-35 by title only.

Adopt Resolution No. 2010-35.

 

 

E.

Consideration of Resolution No. 2010-45:  A resolution authorizing the First Amendment to the Rio Home Development Agreement between the City of Flagstaff and AZNorth Development, Inc.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-45 by title only.

adopt Resolution No. 2010-45.

 

 

F.

Consideration of Co-Sponsorship:  Proposed League of Arizona Cities and Towns resolutions from other Arizona communities.

 

 

 

RECOMMENDED ACTION:

Review and provide direction regarding co-sponsorship of proposed 2010 League resolutions.

 

 

8.

COUNCIL DISCUSSION ITEMs.

 

 

A.

Discussion Regarding Travel to Army Corps of Engineers in Los Angeles District on July 1, 2010 for Change of the Command.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

 

9.

ADJOURNMENT OF SPECIAL COUNCIL MEETING.