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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

March 2, 2010

5:30 p.m.

 

A meeting of the Flagstaff City Council was held on March 2, 2010 convening at 5:34 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The meeting was called to order by Mayor Presler.

 

1.      PLEDGE OF ALLEGIANCE, READING OF THE VISION STATEMENT, AND          INVOCATION

 

Mayor Presler asked those present to stand for the Pledge of Allegiance, the reading of the Vision Statement, and the Invocation.

 

2.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Presler

 

Vice Mayor White

Councilmember Brewster - Excused

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson - Excused

 

 

Also present were:

 

 

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

 

3.       MINUTES

 

A.

No minutes were submitted.

 

4.        PUBLIC PARTICIPATION

 

None.

 

5.       CONSENT AGENDA

 

A.

Consideration of Purchase under State Contract:  Tires, tubes, and recaps.

 

 

RECOMMENDED ACTION:

Approve the purchase of tires, tubes, and recaps from Golightly Tire per the staff summary attachment.

 

B.

Consideration of Bids:  Portable chemical toilets.

 

 

RECOMMENDED ACTION:

Approve the bid from First Class Sanitation at the prices listed on the staff summary bid tabulation.

 

C.

Consideration of Service Agreement:  Hazardous fuel tree thinning.

 

 

RECOMMENDED ACTION:

Approve the agreement with High Country Timber in the amount of $78,072.00.

 

D.

Consideration of Service Agreement:  Camp Navajo wildland fire project.

 

 

RECOMMENDED ACTION:

Approve the agreement with the State of Arizona, Department of Emergency and Military Affairs for reimbursement of services to the City in an amount not to exceed $42,000.00 per year.

 

Councilmember Overton moved to approve the Consent Agenda, seconded by Councilmember Evans.  The motion passed on unanimous vote.

 

6.      PUBLIC HEARING ITEMS

 

No items were submitted.

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Water Commission  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make three appointments to terms expiring December, 2012.

 

Vice Mayor White moved to appoint Dan Burke, Richard Kersey, and Hanna Cortner to terms expiring December, 2012.  The motion was seconded by Councilmember Evans and passed on unanimous vote.

 

B.

Consideration of Resolution No. 2010-11:  A resolution approving the designation of Flagstaff Senior Meadows as a community revitalization project within a difficult development area in the City of Flagstaff, which promotes safe and sanitary housing and supporting facilities as part of a comprehensive housing initiative.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-11 by title only.

Adopt Resolution No. 2010-11.

Vice Mayor White moved to read Resolution No. 2010-11 by title only, seconded by Councilmember Overton.  The vote was unanimous in favor and title was read as follows:

 

 

Resolution No. 2010-11

 

 

 

A resolution approving the designation of Flagstaff Senior Meadows as a community revitalization project within a difficult development area in the City of Flagstaff, which promotes safe and sanitary housing and supporting facilities as part of a comprehensive housing initiative.

 

 

Vice Mayor White moved to adopt Resolution No. 2010-11.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

C.

Consideration of Service Agreement:  Residential energy efficiency retrofits.

 

 

RECOMMENDED ACTION:

Approve the agreement with Hope Construction in the amount of $407,500.00.

 

Councilmember Haughey moved to approve the recommended action, seconded by Councilmember Overton.

 

Ron Coles, Tom Broderick and Jason Lowry of Leadership Collaborative for Energy Efficiency asked the Council to distribute the Energy Efficiency and Conservation Block Grant funds among the top three staff evaluated firms as follows:  (1) 46% to Hope Construction; (2) 34% to Peterson, L.L.C.; and, (3) 20% to Architectural and Environmental Associates, Inc.

 

Carl Ramsey, President of Architectural and Environmental Associates, Inc., agreed with the public speakers above, and requested that the City either accept Architectural and Environmental Associates, Inc. as a Home Energy Rating System rater, or be given additional time to clarify the issue regarding its Home Energy Rating System certification.

 

David Carpenter, Hope Construction, defended the award of the contract to his firm since his firm was determined to be the most qualified among those submitting a statement of qualifications.

 

Mayor Presler requested that a discussion item be placed on the March 16, 2010 agenda to review the City’s evaluation process concerning Request for Proposals and Request for Statement of Qualifications submittals.

 

Mayor Presler moved to amend the motion in favor of Option B as outlined in the staff summary report as an 80% award to Hope Construction, and a 20% award to Peterson, L.L.C.  The motion was seconded by Councilmember Evans.

 

Vice Mayor White moved to recess into executive session for legal advice, seconded by Councilmember Haughey.  The vote was unanimous in favor.

 

The Council meeting resumed at 7:09 p.m.

 

The motion to amend passed on majority vote with Mayor Presler, Vice Mayor White and Councilmember Evans in favor, and Councilmembers Haughey and Overton opposed.

 

David Carpenter, Hope Construction, objected to the split of the contract award based on his assertion of impropriety in that some of the submitting contractors colluded with each other on how to split the award in violation of the City’s Request for Proposals process.

 

The motion to approve as amended passed on majority vote with Mayor Presler, Vice Mayor White and Councilmember Evans in favor, and Councilmembers Haughey and Overton opposed.

 

8.       COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Council Discussion:  Citizen budget task force.

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

Tanya Packard, resident, spoke in favor of the proposed task force.

 

There was Council consensus to draft an ordinance creating a Citizens’ Budget Task Force beginning with the fiscal year 2011/12 budget.

 

B.

Consideration of Council Discussion:  Citizen charter review task force.

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

Joe Ray and Lee Harsh, residents, were in favor the proposed task force, but were opposed to setting parameters regarding the scope of the review.

 

Council agreed to create the task force, and requested that the item be returned to the March 16, 2010 agenda for further discussion on the issue of setting parameters.

 

C.

Consideration of Council Discussion:  Revitalization of K-Mart property on the corner of Fourth Street and 7th Avenue.

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

Withdrawn.

 

9.      PUBLIC PARTICIPATION

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,          REQUESTS FOR FUTURE AGENDA ITEMS

 

11.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 8:33 p.m.

 

 

                                                                       

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on March 2, 2010.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 7th day of April, 2010.

 

                                                                       

CITY CLERK