NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

SUMMARIZED MINUTES

COUNCIL MEETING

April 6, 2010

5:30 p.m.

A meeting of the Flagstaff City Council was held on April 6, 2010 convening at 5:33 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

CALL TO ORDER

The meeting was called to order by Mayor Presler.

1.      PLEDGE OF ALLEGIANCE, READING OF THE VISION STATEMENT, AND          INVOCATION

Mayor Presler asked those present to stand for the Pledge of Allegiance, the reading of the Vision Statement, and the Invocation.

2.      ROLL CALL

On roll call, the following were present:

Mayor Presler

Vice Mayor White

Councilmember Brewster

Councilmember Evans

Councilmember Haughey

Councilmember Overton

Councilmember Swanson

Also present were:

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

3.       MINUTES

A.

Consideration of Minutes: Regular Council Meetings of March 2, 2010 and March 16, 2010.

RECOMMENDED ACTION: Approve the minutes as submitted/corrected.

Councilmember Haughey moved to approve the minutes as submitted, seconded by Councilmember Overton.  The vote was unanimous in favor.

4.        PUBLIC PARTICIPATION

Jean Griego, Sunnyside Neighborhood Association, announced a “March to the Mailbox” census awareness event to take place Saturday, April 10, 2010.

Phoebe Fouse introduced herself to the Council as the new President of the Board for Flagstaff Shelter Services.

5.       CONSENT AGENDA

A.

Consideration of Bids:  Self-contained breathing apparatus and accessories for the Fire Department.

RECOMMENDED ACTION:

Approve the bid from Municipal Emergency Services, Inc., in the amount of $54,005.10.

B.

Consideration of Construction Contract:  Southside streetscape improvement project.

RECOMMENDED ACTION:

(1)

Approve the construction contract with Woodruff Construction in the amount of $1,284,019.69, including the Base Bid and Add Alternate #1, with a contract allowance of $150,000.00 and a contract period of 150 calendar days;

(2)

Authorize the City Manager to execute the necessary documents; and

(3)

Authorize change order authority in the amount of $113,401.97 (10%) to cover potential costs associated with unanticipated items of work.

C.

Consideration of Annual Service Agreements:  Laboratory testing services.

RECOMMENDED ACTION:

Approve the annual service agreements with MWH Laboratories, Test America, Columbia Analytical Services, Aquatic Consulting and Testing Incorporated, and Nortest Analytical in an aggregate amount not to exceed $200,000.00.

Vice Mayor White moved to approve the Consent Agenda, seconded by Councilmember Evans.

Responding to questions, Rick Barrett, City Engineer, noted that the total cost of the Southside Streetscape Improvement project is estimated at $1,853,705.00.

The motion passed on unanimous vote.

6.      PUBLIC HEARING ITEMS

A.

Consideration of Liquor License Application:  Mary Beveridge, “Cuvee 928 Wine Bar and Cafe”, 6 East Aspen Ave., Suite 110, Series 12, new license.

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

The Council has the option to:

(1)

Forward the application to the State with a recommendation for approval;

(2)

Forward the application to the State with no recommendation; or

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Councilmember Overton moved to open the public hearing.  The motion was seconded by Councilmember Swanson and passed on unanimous vote.

Sgt. Ryan Coons, Flagstaff Police Department, performed a background investigation on the applicant and found no reason to oppose the application.

Mary Beveridge, controlling agent and applicant, urged the Council to approve the application.

There being no further public input, Councilmember Overton moved to close the public hearing, seconded by Councilmember Haughey.  The motion passed unanimously.

Vice Mayor White moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

7.      REGULAR AGENDA

A.

Consideration of Applicants for Appointments:  Disability Awareness Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

RECOMMENDED ACTION:

Make three appointments to terms expiring March, 2013.

Vice Mayor White moved to appoint Penny Cook, Todd Garfield, and Stephanie Rust to terms expiring March, 2013.  The motion was seconded by Councilmember Overton and passed on unanimous vote.

B.

Consideration of Resolution No. 2010-15:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk entitled “2010 Amendments to City Water System Regulations Title 7, Flagstaff City Code, Section 7-03-001-0016, Cross Connection Control”.

RECOMMENDED ACTION:

Read Resolution No. 2010-15 by title only.

Adopt Resolution No. 2010-15.

Vice Mayor White moved to read Resolution No. 2010-15 by title only, seconded by Councilmember Haughey.  The motion passed on unanimous vote and title was read as follows:

Resolution No. 2010-15

A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk entitled “2010 Amendments to City Water System Regulations Title 7, Flagstaff City Code, Section 7-03-001-0016, Cross Connection Control”.

Vice Mayor White moved to adopt Resolution No. 2010-15.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

C.

Consideration of Ordinance No. 2010-06:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending Flagstaff City Code, Title 7, Water System Regulations, by adopting the “2010 Amendments to City Water System Regulations Title 7, Flagstaff City Code, Section 7-03-001-0016, Cross Connection Control,” by reference.

RECOMMENDED ACTION:

Read Ordinance No. 2010-06 for the first time by title only.

Councilmember Haughey moved to read Ordinance No. 2010-06 for the first time by title only.  The motion was seconded by Vice Mayor White and passed on unanimous vote.  Title was read as follows:

Ordinance No. 2010-06

An ordinance of the City Council of the City of Flagstaff, Arizona, amending Flagstaff City Code, Title 7, Water System Regulations, by adopting the “2010 Amendments to City Water System Regulations Title 7, Flagstaff City Code, Section 7-03-001-0016, Cross Connection Control,” by reference.

D.

Consideration of Ordinance No. 2010-07:  An ordinance authorizing the City of Flagstaff to enter into an agreement with the Arizona Game and Fish Commission for the City’s acquisition of approximately three acres of land located at 3701 Cochise Drive in exchange for discharge of Class A reclaimed wastewater into the Rio de Flag and Francis Short Pond for wildlife habitat enhancement.

RECOMMENDED ACTION:

Read Ordinance No. 2010-07 for the first time by title only.

Councilmember Swanson moved to read Ordinance No. 2010-07 for the first time by title only.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

Title was read as follows:

Ordinance No. 2010-07

An ordinance authorizing the City of Flagstaff to enter into an agreement with the Arizona Game and Fish Commission for the City’s acquisition of approximately three acres of land located at 3701 Cochise Drive in exchange for discharge of Class A reclaimed wastewater into the Rio de Flag and Francis Short Pond for wildlife habitat enhancement.

E.

Consideration of Resolution No. 2010-16:  A resolution of the Mayor and City Council of the City of Flagstaff, Arizona, committing to increased energy efficiencies and renewable energy production and purchase for City facilities and properties.

RECOMMENDED ACTION:

Read Resolution No. 2010-16 by title only.

Adopt Resolution No. 2010-16.

Vice Mayor White moved to read Resolution No. 2010-16 by title only, seconded by Councilmember Brewster.  The vote was unanimous in favor and title was read as follows:

Resolution No. 2010-16

A resolution of the Mayor and City Council of the City of Flagstaff, Arizona, committing to increased energy efficiencies and renewable energy production and purchase for City facilities and properties.

Vice Mayor White moved to adopt Resolution No. 2010-16.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

F.

Consideration of Resolution No. 2010-19:  A resolution terminating the Proclamation Declaring an Emergency, dated January 21, 2010, pursuant to Section 1-22-001-002(A) of the Flagstaff City Code.

RECOMMENDED ACTION:

Read Resolution No. 2010-19 by title only.

Adopt Resolution No. 2010-19.

Councilmember Haughey moved to read Resolution No. 2010-19 by title only, seconded by Councilmember Evans.  The motion passed on unanimous vote and title was read as follows:

Resolution No. 2010-19

A resolution terminating the Proclamation Declaring an Emergency, dated January 21, 2010, pursuant to Section 1-22-001-002(A) of the Flagstaff City Code.

Councilmember Haughey moved to adopt Resolution No. 2010-19.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

G.

Consideration of Design-Build Contract:  Jay Lively Ice Rink reconstruction project.

RECOMMENDED ACTION:

(1)

Approve the design-build contract with Loven Contracting in an amount not to exceed $155,563.50, subject to approval of Travelers Insurance Company;

(2)

Authorize change order authority in the amount of $15,556.35 to cover potential costs associated with unanticipated or additional items of work; and

(3)

Authorize the City Manager to execute the necessary documents.

Councilmember Overton moved to approve the recommended action, seconded by Councilmember Evans.

Julie Leid, Northern Arizona Green Building Council, encouraged the City Council to reconstruct the ice rink using U.S. Green Building Council LEED certification standards.

Councilmembers were supportive of staff looking into how much it would cost to make the facility LEED certified.

Mike Loven, Loven Contracting, noted that the insurance funds will replace only what was part of the facility prior to the collapse.  He committed to the Council to be as environmentally conscience as possible within the constraints of the insurance settlement.

Manager Burke clarified that any expansions and enhancements will need to be considered apart from this contract through a separate process.

The motion passed on unanimous vote.

8.       COUNCIL DISCUSSION ITEMS

A.

Highway User Revenue Fund Update.

Barbara Goodrich, Finance Director, presented the Council with an option to complete the Sunnyside Phase V project in the current construction year using 50% of the City’s Highways User Revenue Fund (HURF).  The other 50% would be used for street overlay and chip-seal programs.

Councilmember Evans requested that a Sunnyside neighborhood conversation take place to explain to the area residents the various funding problems that have delayed the Sunnyside street improvements.

The Council agreed to move forward with the staff recommendations outlined above.

B.

Consideration of Council Discussion:  Use of alternative energy for water production.

RECOMMENDED ACTION:

Discuss and provide direction.

The Council directed the City Manager to place the matter on a future agenda and to present the Council with a “buffet” of choices.

9.      PUBLIC PARTICIPATION

Councilmember Swanson asked for an update regarding progress made toward the goals in the U.S. Conference of Mayors Climate Protection Agreement.

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,          REQUESTS FOR FUTURE AGENDA ITEMS

11.    ADJOURNMENT

There being no further business to come before the Council, the Meeting was adjourned at 6:52 p.m.

MAYOR

ATTEST:

CITY CLERK

CERTIFICATION

STATE OF ARIZONA,

Coconino County.

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)

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ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on April 6, 2010.  I further certify that the Meeting was duly called and held and that a quorum was present.

DATED this 5^th day of May, 2010.

CITY CLERK