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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

SEPTEMBER 7, 2010

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:30 P.M.

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

No Minutes were submitted.

 

 

4.      PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

 

A.

Consideration of Construction Contract:  Creosote pit remediation.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with MP Environmental Services, Inc., in an amount not to exceed $88,850.00;

 

 

(2)

Authorize change order authority in the amount of $8,850.00; and

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

B.

Consideration of Service Agreement:  Fiscal Year 2011 Family and Community Teaming for Students (FACTS) After School Program.

 

 

RECOMMENDED ACTION:

Approve the agreement with Flagstaff Unified School District and the Coconino Coalition for Children and Youth in the amount of $249,819.00 for the FACTS Program and $19,869.00 for the Coconino Coalition for Children and Youth program.

 

C.

Consideration of Intergovernmental Agreement:  Housing stabilization program.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County in the amount of $89,000.00 in Community Development Block Grant funds.

 

D.

Consideration of Street Closure:  Halloween Harvest.

 

 

RECOMMENDED ACTION:

Approve the street closure of Aspen Avenue between San Francisco and Leroux on October 31, 2010.

 

E.

Consideration of Alcohol Service on Heritage Square:  Governor’s Rural and Regional Development Conference welcome reception.

 

 

RECOMMENDED ACTION:

Approve the serving of alcohol.

 

F.

Consideration of Construction Contract:  Airfield pavement marking project.

 

 

RECOMMENDED ACTION:

(1)

Approve the contract with C and E Paving & Grading in the amount of $318,250.00, which included a contract allowance of $25,000.00;

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Authorize change order authority in the amount of $31,825.00 (10%) to cover potential costs associated with unanticipated items of work.

 

6.     PUBLIC HEARING ITEMS

 

A.

Consideration of Liquor License Application:  H. J. Lewkowitz, “Chipotle Mexican Grill #1542”, 1111 S. Plaza Way, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval.

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

7.      REGULAR AGENDA

 

A.

Consideration of Ordinance No. 2010-23:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “2010 Amendments to the Flagstaff City Code, Title 7, Chapters 7-01, 7-02, and 7-03, Health and Sanitation to Update System Capacity Fees, User Fees, and Service Fees”.

 

 

RECOMMENDED ACTION:

(1)

Move to amend Ordinance No. 2010-23.

 

 

(2)

Read Ordinance No. 2010-23, as amended, for the final time by title only.

 

 

(3)

Adopt Ordinance No. 2010-23.

 

B.

Consideration of Naming City-Owned Property:  Guadalupe Park ballfield.

 

 

RECOMMENDED ACTION:

Approve the name of “Adrian Garcia, Sr., Field” for the ballfield in Guadalupe Park.

 

C.

Consideration of Bids:  Cherry Avenue drainage improvement project, Phase 1.

 

 

RECOMMENDED ACTION:

Reject all bids submitted and authorize staff to re-bid the project.

 

D.

Consideration of Resolution No. 2010-55:  A resolution of the City of Flagstaff, Arizona, approving a pre-annexation agreement between the City of Flagstaff and Plateau Partners Group.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-55 by title only.

Adopt Resolution No. 2010-55.

 

E.

Consideration of Ordinance No. 2010-04:  An ordinance amending Title 6, Police Regulations, Chapter 6-01, General Offenses, by repealing Section 6-01-001-0017, Water Flowing Upon Streets.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-04 for the final time by title only.

Adopt Ordinance No. 2010-04.

 

F.

Consideration of Ordinance No. 2010-09:  An ordinance amending Title 1, Administration, Chapter 1-15, Municipal Court, by adding Section 1-15-001-0011, Civil Enforcement Procedures.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-09 for the final time by title only.

Adopt Ordinance No. 2010-09.

 

G.

Consideration of Ordinance No. 2010-13:  An ordinance amending Title 1, Chapter 1-24, “Insurance” by revising procedures related to administration of the Self-Insurance Trust Fund.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-13 for the final time by title only.

Adopt Ordinance No. 2010-13.

 

H.

Consideration of Ordinance No. 2010-22:  An ordinance transferring Flagstaff City Code Sections 9-02-001-0015, Damage to Sidewalks, 9-02-001-0019, Unnecessary Vehicle Noise, and 9-02-001-0020, Restriction of Trucks and Heavy Vehicular Traffic, to Chapter 9-01, Traffic Code; renumbering and remaining 9-02-001-0015, Damage to Sidewalks, as 9-01-001-0009, Repairing Vehicles on Sidewalks Prohibited, renumbering 9-02-001-0019, Unnecessary Vehicle Noise, as 9-01-001-0010, Unnecessary Vehicle Noise, and 9-02-001-0020, Restriction of Trucks and Heavy Vehicular Traffic, as 9-01-001-0011, Restriction of Trucks and Heavy Vehicular Traffic; and repealing Chapter 9-02, Miscellaneous Traffic Regulations.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-22 for the final time by title only.

Adopt Ordinance No. 2010-22.

 

I.

Consideration of Applicants for Appointments:  Sustainability Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. § 38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a partial term expiring October, 2011.

 

J.

Consideration of Applicants for Appointments:  Historic Preservation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. § 38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a partial at-large term expiring December, 2011; one appointment each to an at-large term, a professional term, and an historic property owner term, all expiring December, 2012.

 

K.

Consideration of Applicants for Appointments:  Beautification and Public Art Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make the six appointments as outlined in the staff summary.

 

L.

Consideration of Appointments:  Councilmember liaisons to various public bodies.

 

 

RECOMMENDED ACTION:

Make Council liaison appointments to the appropriate public bodies.

 

M.

Consideration of Motion for Reconsideration of Substitute Water Sale Agreement with the Arizona Snowbowl:  Recovered reclaim water or reclaimed water.

 

 

RECOMMENDED ACTION:

(1)

Move to reconsider the substitute water sale agreement with the Arizona Snowbowl.

 

N.

Consideration of Substitute Water Sale Agreement with the Arizona Snowbowl:  Recovered reclaim water or reclaimed water.

 

 

RECOMMENDED ACTION:

If the motion in Item M is successful, then the Council may choose or amend one of the following options:

 

 

 

(1)

Approve the substitute agreement with the Snowbowl to use either directly delivered or indirectly delivered reclaimed water contingent upon the Snowbowl’s commitment to one of the two delivery options.

 

 

(2)

Leave the original agreement in place and provide directly delivered reclaimed water; or

 

 

(3)

Develop a new agreement to use indirect delivered reclaimed water only.

 

8.         DISCUSSION ITEMS

 

A.

Consideration of Council Discussion:  Council Rules of Procedure.

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

B.

Consideration of Council Discussion:  Group home in University Heights area.

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

9.      PUBLIC PARTICIPATION

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

11.    ADJOURNMENT