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NOTE:
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IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER, THE SUMMARIZED MINUTES OF CITY
COUNCIL MEETING ARE NOT VERBATIM TRANSCRIPTS. ONLY THE ACTIONS TAKEN AND
DISCUSSIONS APPEARING WITHIN QUOTATION MARKS ARE VERBATIM. AUDIO RECORDINGS
OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.
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SUMMARIZED MINUTES
COUNCIL MEETING
September 21, 2010
5:30 p.m.
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A meeting of the Flagstaff City Council was held on September 21, 2010
convening at 5:30 p.m. in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.
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CALL TO ORDER
The meeting was called
to order by Mayor Presler.
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1. PLEDGE OF
ALLEGIANCE, READING OF THE VISION STATEMENT, AND INVOCATION.
Mayor Presler asked those present to stand for the Pledge of
Allegiance, the reading of the Vision Statement, and the Invocation.
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2. ROLL
CALL
On roll call, the following were present:
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Mayor Presler
Vice Mayor Barotz
Councilmember Babbott
Councilmember Brewster
Councilmember Evans, Excused
Councilmember Overton
Councilmember White
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Also present were:
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City Manager, Kevin Burke
City Attorney, Patricia
Boomsma
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3. MINUTES
No minutes were submitted.
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4. PUBLIC
PARTICIPATION
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Ellen Tibbitts, Westridge Homeowners Association, voiced the
neighborhood’s concerns about camping and forest fire on abutting forest
lands.
Peggy Pavlich, a Westridge resident, echoed the same concerns.
Terry Hallberg, also from Westridge, that asked forest safety in their
neighborhood be placed on another agenda, as well as a discussion of the
development itself relating to paved roads and fire hydrants.
Andy Fernandez expressed a variety of concerns.
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5. CONSENT AGENDA
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A.
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Consideration of Purchase
under the Mohave Educational Cooperative Purchasing Contract: Siding
installation and smoke detector upgrades for public housing units.
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RECOMMENDED ACTION:
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Approve the purchase under the Mohave Educational Purchasing Contract
as outlined in the staff summary attachments in the total amount of $451,920.65.
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B.
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Consideration of Intergovernmental Agreement: Household and small business hazardous wastes.
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RECOMMENDED ACTION:
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Approve the intergovernmental agreement with Coconino County at the prices and conditions outlined in the staff summary attachment.
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Councilmember Babbott moved to approve the Consent Agenda. The motion
was seconded by Councilmember White and passed on unanimous vote.
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6. PUBLIC HEARING ITEMS
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A.
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Consideration of Public Hearing (PC LUP 2010-003): A
proposed amendment to the Flagstaff Area Land Use and Transportation Plan to
change the land use designation for approximately 3.44 acres of a 10.04-acre
site located at 1350 West Lower Coconino Avenue from Urban Open Space to Low
Density Residential Category.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public hearing.
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Councilmember White moved to open the public hearing, seconded by
Councilmember Brewster. The vote was unanimous in favor.
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There being no public input, Councilmember White moved to close the
public hearing. The motion was seconded by Councilmember Brewster and the
vote was unanimous in favor.
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B.
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Consideration of Public Hearing (PC REZ 2010-004): Rezoning of approximately 10.04 acres at 1350 West Lower Coconino Avenue from RR, Rural Residential, to ER, Estate Residential
Zoning District.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public hearing.
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Councilmember White moved to open the public hearing. The motion was
seconded by Councilmember Overton and the vote passed unanimously.
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There being no public input, Councilmember Overton moved to close the
public hearing, seconded by Councilmember Brewster. The motion passed on
unanimous vote.
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7. REGULAR AGENDA
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A.
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Consideration of Resolution No. 2010-57:
A resolution of the City Council of the City of Flagstaff, Arizona, approving
modification of Assessment No. 2.01 for Aspen Place at the Sawmill
Improvement District, Flagstaff, Arizona.
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RECOMMENDED ACTION:
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Read Resolution No. 2010-57 by title only.
Adopt Resolution No. 2010-57.
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Councilmember Babbott moved to read Resolution No. 2010-57 by title
only, seconded by Councilmember White. The motion passed on unanimous vote
and title was read as follows:
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Resolution No. 2010-57
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A resolution of the City
Council of the City of Flagstaff, Arizona, approving modification of
Assessment No. 2.01 for Aspen Place at the Sawmill Improvement District, Flagstaff, Arizona.
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Councilmember White moved for adoption, seconded by Councilmember
Overton. The vote was unanimous in favor.
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B.
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Consideration of Annual
Service Agreement: Federal lobbying services.
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RECOMMENDED ACTION:
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Approve the agreement with
Landry Creedon & Associates, Inc., in the amount of $72,160 per year,
plus applicable expenses billed at cost; and authorize the City Manager to
execute the necessary documents.
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Councilmember White moved to
approve the recommended action, seconded by Councilmember Brewster.
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Rick Compau spoke at length to
the details of the bidding process. Three bidders were advanced to the
interview; and, based on the availability of the point people for two of the
companies, an effort was made to keep the process fair by having all the
representatives present. The contract administrator will be the City Manager
or the Deputy City Manager charged with oversight. The committee discussed
the memo that was leaked by the lobbyist, but it wasn’t an evaluation
criteria. Bids were evaluated based on qualifications, experience, project
delivery, personnel, and knowledge of Flagstaff issues. If the award is made
to Landry-Creedon, Bob Holmes would be the Washington lobbyist, but Richard
Travis would provide overlapping services.
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The motion failed on a split
vote roll call vote as follows:
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Mayor Presler
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Nay
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Vice-Mayor Barotz
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Nay
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Councilmember Babbott
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Nay
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Councilmember Brewster
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Aye
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Councilmember Overton
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Aye
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Councilmember White
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Aye
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Mayor Presler moved to reject
all bids. The motion failed due to lack of a second.
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Councilmember Babbott moved for
reconsideration at the September 21, 2010 meeting. The motion was seconded
by Councilmember White and passed on majority vote with Vice-Mayor Barotz and
Councilmembers Babbott, Brewster, Overton, and White in favor, and Mayor
Presler opposed.
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C.
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Consideration of Resolution No. 2010-47: A resolution of the City Council of the City
of Flagstaff, Arizona, declaring as a public record those certain documents
known as the International Fire Code, 2006 Edition, providing for amendments,
additions and deletions thereto; International Wildland Urban Interface Code,
2006 Edition, providing for amendments, additions and deletions thereto; and
the “2010 Amendments to Flagstaff City Code, Title 5, Fire Regulations.”
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RECOMMENDED ACTION:
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Read Resolution No. 2010-47 by title only.
Adopt Resolution No. 2010-47.
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Councilmember Brewster moved to read Resolution No. 2010-47 by title
only, seconded by Councilmember White. The motion passed on unanimous vote
and title was read as follows:
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Resolution No. 2010-47
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A resolution of the City Council of the City of Flagstaff, Arizona,
declaring as a public record those certain documents known as the
International Fire Code, 2006 Edition, providing for amendments, additions
and deletions thereto; International Wildland Urban Interface Code, 2006
Edition, providing for amendments, additions and deletions thereto; and the
“2010 Amendments to Flagstaff City Code, Title 5, Fire Regulations.”
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Councilmember Brewster moved to adopt Resolution No. 2010-47. The
motion was seconded by Councilmember Babbott and passed on unanimous vote.
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D.
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Consideration of Ordinance No. 2010-21: An ordinance of the City Council of the City
of Flagstaff, Arizona, adopting the International Fire Code, 2006 Edition,
and amendments, additions and deletions thereto; the International Wildland
Urban Interface Code, 2006 Edition, and amendments, additions, and deletions
thereto; and the “2010 Amendments to Flagstaff City Code, Title 5, Fire
Regulations.”
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RECOMMENDED ACTION:
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Read Ordinance No. 2010-21 for the first time by title only.
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Councilmember Babbott moved to read Ordinance No. 2010-21 for the
first time by title only, seconded by Councilmember White. The motion passed
on unanimous vote and title was read as follows:
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Ordinance No. 2010-21
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An ordinance of the City Council of the City of Flagstaff, Arizona,
adopting the International Fire Code, 2006 Edition, and amendments, additions
and deletions thereto; the International Wildland Urban Interface Code, 2006
Edition, and amendments, additions, and deletions thereto; and the “2010
Amendments to Flagstaff City Code, Title 5, Fire Regulations.”
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E.
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Consideration of Ordinance No. 2010-26: An ordinance amending Flagstaff City Code,
Title 1, Administration, by repealing Chapter 1-12, Health Officer, and
reserving the same for future use.
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RECOMMENDED ACTION:
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Read Ordinance No. 2010-26 for the first time by title only.
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Councilmember Overton moved to read Ordinance No. 2010-26 for the
first time by title only, seconded by Councilmember White. The motion passed
on unanimous vote and title was read as follows:
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Ordinance No. 2010-26
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An ordinance amending Flagstaff City Code, Title 1, Administration, by
repealing Chapter 1-12, Health Officer, and reserving the same for future
use.
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F.
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Consideration of Applicants for Appointments: Planning and Zoning Commission. [The City
Council may vote to discuss this matter in executive session pursuant to
A.R.S. §38-431.03(A)(1). The names of the applicants
may be obtained by contacting the City Clerk.]
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RECOMMENDED ACTION:
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Make one appointment to a partial term expiring December, 2011.
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Vice-Mayor Barotz moved to convene into Executive Session. The motion
was seconded by Councilmember White and passed unanimously.
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The meeting convened into executive session at 6:30 p.m.
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The Council meeting reconvened at 7:00 p.m.
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Vice-Mayor Barotz moved to appoint Paul Moore to a partial term on the
Planning and Zoning Commission expiring December, 2011, seconded by
Councilmember White. The motion passed unanimously.
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Andy Fernandez commented on Council appointments.
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G.
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Consideration of Applicants for Appointments: Tourism Commission. [The City Council may
vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).
The names of the applicants may be obtained by contacting the City Clerk.]
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RECOMMENDED ACTION:
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Make one appointment to a partial hospitality term expiring January,
2011, and one appointment to a partial at-large term expiring January, 2012.
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Councilmember White moved to appoint Brent Schepper to a partial
hospitality term expiring January, 2011, and Jean Hockman to partial at-large
term expiring January, 2012. The motion was seconded by Vice-Mayor Barotz
and passed on unanimous vote.
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H.
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Consideration of
Appointment: Interim City Attorney.
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RECOMMENDED ACTION:
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Make the appointment of an
Interim City Attorney.
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Mayor Presler moved to appoint Dana Kjellgren as Interim City
Attorney, seconded by Councilmember White. The motion passed on unanimous
vote
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8. DISCUSSION ITEMS
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A.
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Consideration of Council Discussion: Council liaisons to various City boards and
commissions.
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RECOMMENDED ACTION:
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Discuss and provide direction.
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During Council discussion, a variety of points were made for and
against Council liaisons. Those supporting non-voting liaisons did so
because of the (1) advantage of having a Councilmember interview applicants and
recommend appointments; (2) checks and balances between commissions, staff,
and Council; (3) ability to provide Council perspective; (4) assistance
provided in keeping commissions moving forward; and (5) desire of commissions
to have Council liaisons.
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There were cautions in having Council representatives to boards and
commissions such as inequities a board or commission might feel as a result
of not having their representatives attend meetings, stifling the free-flow
of discussions, and empowering commissions to be creative.
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The majority of Council agreed that the status quo will remain;
however, members of the Council can attend any board or commission meeting
they wish to. It was also agreed by the majority of Council that they should
in the audience and not at the table with the commissions.
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In terms of making appointments to boards and commissions, the Council
was in agreement with formulating a process by which applicants could be
interviewed and recommendations made. Rotating two Councilmembers for this
purpose was met with a positive response. Direction was given to the City
Manager to come up with a process that would spread the burden around for
interviews of applicants and a method by which to make appointments.
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B.
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Consideration of Council Discussion: Economic development incentives for vacant
buildings.
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RECOMMENDED ACTION:
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Discuss and provide direction.
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This item was pulled from the agenda.
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Councilmember White asked that a copy of John Stigmon’s memo talking
about fallout and economic incentives be included in the packet of
information when the discussion comes back.
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C.
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Consideration of Council
Discussion: Council Rules of Procedure.
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RECOMMENDED ACTION:
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Discuss and provide direction.
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As presented, the changes in Section 4.03 were accepted.
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In Section 4.04, no additional changes were proposed.
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Section 6.01 was acceptable to the Council.
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There were no additional changes to Section 8.03 or 10.02.
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There was Council consensus to strike the new language added at the
end of the paragraph in Section 11.09, Reconsiderations, relating to the
60-day cooling off period. Clarification was also needed as to whether or
not the 5-day notice of a request for reconsideration includes weekends and
holidays. Council was in agreement that it should be business days.
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The Council was also in agreement that the Mayor should continue the
practice of repeating the motions before the vote.
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9. PUBLIC
PARTICIPATION
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Andy Fernandez offered comments
about transparency in government,
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10. INFORMATIONAL
ITEMS TO/FROM MAYOR, COUNCIL, AND/OR CITY MANAGER.
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Councilmember Babbott requested
an opinion on whether the Council could, as a body, comment on impacts to the
community on election ballot propositions.
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Council reports included a presentation
of a proclamation for Lights-On After School, attendance at a City Manager’s
presentation on bond issues, hosting two groups of first graders at City
Hall, an update on the Mayor’s Green Summit about funding, and a call for help
from Councilmembers to on education funding, grants, and impact of the
Recovery Act on local government.
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11. ADJOURNMENT.
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