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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER, THE SUMMARIZED MINUTES OF CITY COUNCIL MEETING ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSIONS APPEARING WITHIN QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

September 21, 2010

5:30 p.m.

 

 

A meeting of the Flagstaff City Council was held on September 21, 2010 convening at 5:30 p.m. in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

 

CALL TO ORDER

 

The meeting was called to order by Mayor Presler.

 

 

1.         PLEDGE OF ALLEGIANCE, READING OF THE VISION STATEMENT, AND INVOCATION.

 

Mayor Presler asked those present to stand for the Pledge of Allegiance, the reading of the Vision Statement, and the Invocation.

 

 

2.      ROLL CALL

 

On roll call, the following were present:

 

 

 

Mayor Presler

 

Vice Mayor Barotz

Councilmember Babbott

Councilmember Brewster

Councilmember Evans, Excused

Councilmember Overton

Councilmember White

 

 

Also present were:

 

 

 

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

 

 

3.         MINUTES

 

No minutes were submitted.

 

 

4.         PUBLIC PARTICIPATION

 

 

Ellen Tibbitts, Westridge Homeowners Association, voiced the neighborhood’s concerns about camping and forest fire on abutting forest lands.

 

Peggy Pavlich, a Westridge resident, echoed the same concerns.

 

Terry Hallberg, also from Westridge, that asked forest safety in their neighborhood be placed on another agenda, as well as a discussion of the development itself relating to paved roads and fire hydrants.

 

Andy Fernandez expressed a variety of concerns. 

 

 

5.         CONSENT AGENDA

 

 

A.

Consideration of Purchase under the Mohave Educational Cooperative Purchasing Contract:  Siding installation and smoke detector upgrades for public housing units.

 

 

RECOMMENDED ACTION:

Approve the purchase under the Mohave Educational Purchasing Contract as outlined in the staff summary attachments in the total amount of $451,920.65.

 

B.

Consideration of Intergovernmental Agreement:  Household and small business hazardous wastes.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County at the prices and conditions outlined in the staff summary attachment.

 

Councilmember Babbott moved to approve the Consent Agenda.  The motion was seconded by Councilmember White and passed on unanimous vote.

 

 

6.     PUBLIC HEARING ITEMS

 

A.

Consideration of Public Hearing (PC LUP 2010-003):  A proposed amendment to the Flagstaff Area Land Use and Transportation Plan to change the land use designation for approximately 3.44 acres of a 10.04-acre site located at 1350 West Lower Coconino Avenue from Urban Open Space to Low Density Residential Category.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Councilmember White moved to open the public hearing, seconded by Councilmember Brewster.  The vote was unanimous in favor.

 

There being no public input, Councilmember White moved to close the public hearing.  The motion was seconded by Councilmember Brewster and the vote was unanimous in favor.

 

B.

Consideration of Public Hearing (PC REZ 2010-004):  Rezoning of approximately 10.04 acres at 1350 West Lower Coconino Avenue from RR, Rural Residential, to ER, Estate  Residential Zoning District.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Councilmember White moved to open the public hearing.  The motion was seconded by Councilmember Overton and the vote passed unanimously.

 

There being no public input, Councilmember Overton moved to close the public hearing, seconded by Councilmember Brewster.  The motion passed on unanimous vote.

 

7.      REGULAR AGENDA

 

A.

 

Consideration of Resolution No. 2010-57:  A resolution of the City Council of the City of Flagstaff, Arizona, approving modification of Assessment No. 2.01 for Aspen Place at the Sawmill Improvement District, Flagstaff, Arizona.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-57 by title only.

Adopt Resolution No. 2010-57.

 

Councilmember Babbott moved to read Resolution No. 2010-57 by title only, seconded by Councilmember White.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution  No. 2010-57

 

 

 

A resolution of the City Council of the City of Flagstaff, Arizona, approving modification of Assessment No. 2.01 for Aspen Place at the Sawmill Improvement District, Flagstaff, Arizona.

 

 

Councilmember White moved for adoption, seconded by Councilmember Overton.  The vote was unanimous in favor.

 

B.

Consideration of Annual Service Agreement:  Federal lobbying services.

 

 

RECOMMENDED ACTION:

Approve the agreement with Landry Creedon & Associates, Inc., in the amount of $72,160 per year, plus applicable expenses billed at cost; and authorize the City Manager to execute the necessary documents.

 

Councilmember White moved to approve the recommended action, seconded by Councilmember Brewster.

 

Rick Compau spoke at length to the details of the bidding process.  Three bidders were advanced to the interview; and, based on the availability of the point people for two of the companies, an effort was made to keep the process fair by having all the representatives present.  The contract administrator will be the City Manager or the Deputy City Manager charged with oversight.  The committee discussed the memo that was leaked by the lobbyist, but it wasn’t an evaluation criteria.  Bids were evaluated based on qualifications, experience, project delivery, personnel, and knowledge of Flagstaff issues.  If the award is made to Landry-Creedon, Bob Holmes would be the Washington lobbyist, but Richard Travis would provide overlapping services.

 

The motion failed on a split vote roll call vote as follows:

 

 

Mayor Presler

Nay

 

Vice-Mayor Barotz

Nay

 

Councilmember Babbott

Nay

 

Councilmember Brewster

Aye

 

Councilmember Overton

Aye

 

Councilmember White

Aye

 

Mayor Presler moved to reject all bids.  The motion failed due to lack of a second.

 

Councilmember Babbott moved for reconsideration at the September 21, 2010 meeting.  The motion was seconded by Councilmember White and passed on majority vote with Vice-Mayor Barotz and Councilmembers Babbott, Brewster, Overton, and White in favor, and Mayor Presler opposed.

 

C.

Consideration of Resolution No. 2010-47:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record those certain documents known as the International Fire Code, 2006 Edition, providing for amendments, additions and deletions thereto; International Wildland Urban Interface Code, 2006 Edition, providing for amendments, additions and deletions thereto; and the “2010 Amendments to Flagstaff City Code, Title 5, Fire Regulations.”

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-47 by title only.

Adopt Resolution No. 2010-47.

 

Councilmember Brewster moved to read Resolution No. 2010-47 by title only, seconded by Councilmember White.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2010-47

 

 

 

A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record those certain documents known as the International Fire Code, 2006 Edition, providing for amendments, additions and deletions thereto; International Wildland Urban Interface Code, 2006 Edition, providing for amendments, additions and deletions thereto; and the “2010 Amendments to Flagstaff City Code, Title 5, Fire Regulations.”

 

 

Councilmember Brewster moved to adopt Resolution No. 2010-47.  The motion was seconded by Councilmember Babbott and passed on unanimous vote.

 

D.

 

Consideration of Ordinance No. 2010-21:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the International Fire Code, 2006 Edition, and amendments, additions and deletions thereto; the International Wildland Urban Interface Code, 2006 Edition, and amendments, additions, and deletions thereto; and the “2010 Amendments to Flagstaff City Code, Title 5, Fire Regulations.”

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-21 for the first time by title only.

 

Councilmember Babbott moved to read Ordinance No. 2010-21 for the first time by title only, seconded by Councilmember White.  The motion passed on unanimous vote and title was read as follows:

 

 

Ordinance No. 2010-21

 

 

 

An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the International Fire Code, 2006 Edition, and amendments, additions and deletions thereto; the International Wildland Urban Interface Code, 2006 Edition, and amendments, additions, and deletions thereto; and the “2010 Amendments to Flagstaff City Code, Title 5, Fire Regulations.”

 

 

E.

Consideration of Ordinance No. 2010-26:  An ordinance amending Flagstaff City Code, Title 1, Administration, by repealing Chapter 1-12, Health Officer, and reserving the same for future use.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-26 for the first time by title only.

 

Councilmember Overton moved to read Ordinance No. 2010-26 for the first time by title only, seconded by Councilmember White.  The motion passed on unanimous vote and title was read as follows:

 

 

Ordinance No. 2010-26

 

 

 

An ordinance amending Flagstaff City Code, Title 1, Administration, by repealing Chapter 1-12, Health Officer, and reserving the same for future use.

 

 

F.

Consideration of Applicants for Appointments:  Planning and Zoning Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a partial term expiring December, 2011.

 

Vice-Mayor Barotz moved to convene into Executive Session.  The motion was seconded by Councilmember White and passed unanimously.

 

The meeting convened into executive session at 6:30 p.m.

 

The Council meeting reconvened at 7:00 p.m.

 

Vice-Mayor Barotz moved to appoint Paul Moore to a partial term on the Planning and Zoning Commission expiring December, 2011, seconded by Councilmember White.  The motion passed unanimously.

 

Andy Fernandez commented on Council appointments.

 

G.

Consideration of Applicants for Appointments:  Tourism Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a partial hospitality term expiring January, 2011, and one appointment to a partial at-large term expiring January, 2012.

 

Councilmember White moved to appoint Brent Schepper to a partial hospitality term expiring January, 2011, and Jean Hockman to partial at-large term expiring January, 2012.  The motion was seconded by Vice-Mayor Barotz and passed on unanimous vote.

 

H.

Consideration of Appointment:  Interim City Attorney.

 

 

RECOMMENDED ACTION:

Make the appointment of an Interim City Attorney.

 

Mayor Presler moved to appoint Dana Kjellgren as Interim City Attorney, seconded by Councilmember White.  The motion passed on unanimous vote

 

8.      DISCUSSION ITEMS

 

A.

Consideration of Council Discussion:  Council liaisons to various City boards and commissions.

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

During Council discussion, a variety of points were made for and against Council liaisons.  Those supporting non-voting liaisons did so because of the (1) advantage of having a Councilmember interview applicants and recommend appointments; (2) checks and balances between commissions, staff, and Council; (3) ability to provide Council perspective; (4) assistance provided in keeping commissions moving forward; and (5) desire of commissions to have Council liaisons.

 

There were cautions in having Council representatives to boards and commissions such as inequities a board or commission might feel as a result of not having their representatives attend meetings, stifling the free-flow of discussions, and empowering commissions to be creative.

 

The majority of Council agreed that the status quo will remain; however, members of the Council can attend any board or commission meeting they wish to.  It was also agreed by the majority of Council that they should in the audience and not at the table with the commissions.

 

In terms of making appointments to boards and commissions, the Council was in agreement with formulating a process by which applicants could be interviewed and recommendations made.  Rotating two Councilmembers for this purpose was met with a positive response.  Direction was given to the City Manager to come up with a process that would spread the burden around for interviews of applicants and a method by which to make appointments.

 

B.

Consideration of Council Discussion:  Economic development incentives for vacant buildings.

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

This item was pulled from the agenda.

 

Councilmember White asked that a copy of John Stigmon’s memo talking about fallout and economic incentives be included in the packet of information when the discussion comes back.

 

C.

Consideration of Council Discussion:  Council Rules of Procedure.

 

 

RECOMMENDED ACTION:

 

Discuss and provide direction.

As presented, the changes in Section 4.03 were accepted.

 

In Section 4.04, no additional changes were proposed.

 

Section 6.01 was acceptable to the Council.

 

There were no additional changes to Section 8.03 or 10.02.

 

There was Council consensus to strike the new language added at the end of the paragraph in Section 11.09, Reconsiderations, relating to the 60-day cooling off period.  Clarification was also needed as to whether or not the 5-day notice of a request for reconsideration includes weekends and holidays. Council was in agreement that it should be business days.

 

The Council was also in agreement that the Mayor should continue the practice of repeating the motions before the vote.

 

9.         PUBLIC PARTICIPATION

 

Andy Fernandez offered comments about transparency in government,

 

10.       INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND/OR CITY MANAGER.

 

Councilmember Babbott requested an opinion on whether the Council could, as a body, comment on impacts to the community on election ballot propositions.

 

Council reports included a presentation of a proclamation for Lights-On After School, attendance at a City Manager’s presentation on bond issues, hosting two groups of first graders at City Hall, an update on the Mayor’s Green Summit about funding, and a call for help from Councilmembers to on education funding, grants, and impact of the Recovery Act on local government.

 

11.     ADJOURNMENT.

 

There being no further business to come before the Council, the meeting s adjourned at 8:22 p.m.

 

 

 

MAYOR

ATTEST:

 

 

 

 

CITY CLERK

 

 

CERTFICATION

 

STATE OF ARIZONA,

 

Coconino County.

 

)

)

)

 

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on September 21, 2010.  I further certifty that the Meeting was duly called and held and that a quorum was present.

 

DATED this 6th day of October, 2010.

 

 

 

 

 

CITY CLERK