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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER, THE SUMMARIZED MINUTES OF CITY COUNCIL MEETING ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSIONS APPEARING WITHIN QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK?S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

January 4, 2011

12:00 p.m.

 

A meeting of the Flagstaff City Council was held on January 4, 2011 convening at 12:02 p.m. in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

The meeting was called to order by Mayor Presler.

 

1.      ROLL CALL

On roll call, the following were present:

 

 

Mayor Presler

Vice Mayor Barotz

Councilmember Babbott

Councilmember Brewster

Councilmember Evans

Councilmember Overton

Councilmember White

 

Also present were:

 

Kevin Burke, City Manager

Rosemary Rosales, City Attorney

 

2.      PUBLIC PARTICIPATION

None.

 

3.      BOARD AND COMMISSION APPOINTMENTS

No items were submitted.

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

No items were submitted.

 

5.     CONSENT ITEMS

 

A.

Consideration of First Amendment to Master Lease:  2225 North Gemini Drive.

 

 

RECOMMENDED ACTION:

Approve the First Amendment to Master Lease with the Northern Arizona Center for Emerging Technologies (NACET).

 

Councilmember White moved to accept the recommendation, seconded by Councilmember Brewster.  The motion passed on unanimous vote.

 

B.

Consideration of Employment Agreement:  City Manager.

 

 

RECOMMENDED ACTION:

Approve the employment agreement.

 

Mayor Presler moved to approve the recommended action.  The motion was seconded by Councilmember Overton and the vote was unanimous in favor.

 

C.

Consideration and Approval of Cooperative Law Enforcement Agreement:  Dispatch services.

 

RECOMMENDED ACTION:

Approve the Cooperative Law Enforcement Agreement with the U.S. Forest Service.

 

Councilmember Overton moved to take the recommended action, seconded by Councilmember Brewster.

 

Councilmember Babbott asked for an update on costs that the Police Department and the City are incurring as a result of concessionaire activities with the Forest Service and possibly recovering monies for disrupting City services.

 

The motion passed unanimously.

 

D.

Consideration and Approval of Service Agreement:  Administration of permanent, long-term affordability for Izabel Homes.

 

 

RECOMMENDED ACTION:

Approve the agreement with BOTHANDS, INC., in an amount not to exceed $10,032.00 over three years.

 

Councilmember Brewster moved to accept the recommendation, seconded by Councilmember Evans.

 

Councilmember Overton asked that staff consider a transaction or service fee in the future once it can be assigned a value.

 

The vote was unanimous in favor.

 

E.

Consideration and Approval of Intergovernmental Agreement:  FUTS signage project.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Arizona State Parks for grant funding in the amount of $227,777.00.

 

Councilmember Brewster moved to take the recommended action, seconded by Councilmember White.

 

Councilmember Babbott encouraged staff to consider less signage rather than more signage.

 

Martin Ince, Planner, indicated that the appearance of the signs will come back to Council.

 

The motion passed on unanimous vote.

 

6.     ROUTINE ITEMS

 

A.

Consideration and Possible Adoption of Ordinance No. 2010-33:  An ordinance of the City Council of the City of Flagstaff amending Flagstaff City Code Title 1, Chapter 14, Personnel System, to adopt revisions of the Flagstaff Employee Handbook of Regulations and provisions regarding the Employee Advisory Committee.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-33 for the first time by title only.

 

Councilmember Brewster moved to read Ordinance No. 2010-33 for the first time by title only, seconded by Councilmember Evans.

 

Shannon Anderson, Human Resources Director, explained that the Human Resources Director was substituted for the EAC co-chairs as the appropriate person to receive a complaint at the Leadership Team?s request.  She is trained in handling complaints, asking questions, and knows the ordinance.  Information on a complaint could not be used to terminate an employee because it isn?t in their job description.  Membership on the EAC is voluntary and not a requirement. Service on the Employee Advisory Committee is above and beyond an employee?s job description.  They appoint subcommittees to do the legwork on various issues and make recommendations.  Subcommittees typically research an issue, create the information, disseminate to employees, and then disband.  Their newest subcommittee will be looking at compensation.  Because the ordinance sets up a process for an EAC representative to attend budget meetings, they are paid for that time.  Every employee should have the opportunity to serve on the EAC if they wish.

 

The City Manager is not required to meet with external unions.  The unions have representation on the Employee Advisory Committee and participate in that process. 

 

As the discussion took form, the Council asked that:

 

·       

The word ?complaint? be better defined.

 

·       

Complaints be handled by the Chair and Co-chair rather than the Human Resources Director.

 

·       

Clarification be added on whether or not there are term limits on the committee.

 

·       

Clarification be made on whether or not a representative who has been removed is eligible to be nominated at the next election.

 

Councilmember Brewster withdrew her motion to read the ordinance and Council White withdrew his second.

 

The matter was postponed until such time as the changes can be made to the ordinance and brought back to the Council.

 

7.     RECESS

 

The meeting recess at 1:30 p.m.

 

5:30 P.M. MEETING

 

RECONVENE REGULAR MEETING

 

The meeting reconvened at 5:36 p.m. and Mayor Presler called the meeting back to order.

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

Mayor Presler asked those present to stand for the Pledge of Allegiance, the reading of the Vision Statement, and the Invocation.

 

9.     ROLL CALL

On roll call the/ following were present:

 

 

Mayor Presler

Vice Mayor Barotz

Councilmember Babbott

Councilmember Brewster

Councilmember Evans

Councilmember Overton

Councilmember White

 

Also present were:

 

Kevin Burke, City Manager

Rosemary Rosales, City Attorney

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

No Minutes were submitted.

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

BOARD AND COMMISSION MEMBERS

 

None.

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

13.    PUBLIC HEARING ITEMS

No items were submitted.

 

14.    REGULAR AGENDA

No items were submitted.

 

15.    DISCUSSION ITEMS

 

A.

Consideration/Council Discussion:  Proposal from the Flagstaff Unified School District (FUSD) regarding Cityscape.

 

 

RECOMMENDED ACTION:

None.

 

Kimberly Ott, Assistant to the City Manager; Barbara Hickman, Flagstaff Unified School District; and Paul Kulpinsky, School District board member, participated in the presentation to the City Council.  The school district would like to explore a partnership with the City on Cityscape.  With the new communications idea, it is estimated that approximately 60% of the population will be reached.

 

The Council unanimously supported exploring the partnership with the School District, but cautioned that responsibilities and roles be delineated and the Cityscape brand be protected.

 

B.

Continuation of Review and Discussion Draft Zoning Code:  Chapter 10-20, ?Administration, Procedures, and Enforcement?, excluding Division 10-20-50, ?Amendments to the Zoning Code and the Zoning Map, ? but including corresponding language in other divisions of the Draft Zoning Code related to the remainder of Chapter 10-20.

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

Roger Eastman, Zoning Administrator, and James Speed, Senior Assistant Attorney, were present for the discussion.

 

Under Section 10-40-30, Mayor Presler, Vice-Mayor Barotz, and Councilmembers Evans and White supported a cap on garage sales of one per month.

 

Although several issues were presented with Section 10-20.60, Non-Conforming Provisions, there was ultimately no majority Council support to make any amendments.

 

No changes were made to Section 10-20-60.070, Manufactured Home Parks.

 

The Council asked for annexation issues and policies to be included in Section 10-20.90 with specific reference to utilities and water.  Jim Cronk, Planning Director, commented that the information will come to the Council in March.

 

In Section 10-20.110, Enforcement, the Council agreed to an amendment that would create a timeline within which to remediate code violations either by pulling something down or by meeting Code requirements.

 

Mayor Presler asked for additional information on internal procedures for enforcing code violations.

 

Vice-Mayor Barotz asked for additional language that would tie penalties to a serious first time offense.

 

Ms. Rosales agreed to look at other cities enforcement mechanisms, noting that they usually start as civil offenses and become criminal as the offenses repeat themselves.  The hearing officer or judge also has discretion on the severity of the penalty that is imposed.

 

Mayor Presler requested a written reminder when the property maintenance ordinance is anticipated to come before the Council.

 

16.    PUBLIC PARTICIPATION

 

None.

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

FOR FUTURE AGENDA ITEMS

 

Councilmember Overton asked for thoughts and issues from Councilmembers to take along with him on his upcoming travel to Washington, D.C.

 

Mayor Presler announced that she will be attending the Navajo Nation inauguration on Tuesday and will be in Washington, D.C., the following week.  She would like the discussion on the new zoning code to be moved to the beginning of next Tuesday?s agenda.

 

Councilmember Evans noted that she will miss Tuesday?s work session.

 

Mr. Burke asked that the Council provide him with questions for the Game and Fish shooting range presentation.

 

18.     ADJOURNMENT

There being no further business to come before the Council, the meeting was adjourned at 7:37 p.m.

 

 

 

 

MAYOR

ATTEST:

 

CITY CLERK

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

 

)

)

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ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on January 4, 2011..  I further certifty that the Meeting was duly called and held and that a quorum was present.

 

DATED this 16th day of March, 2011.

 

 

 

 

CITY CLERK