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NOTE:
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IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER, THE SUMMARIZED MINUTES OF CITY
COUNCIL MEETING ARE NOT VERBATIM TRANSCRIPTS. ONLY THE ACTIONS TAKEN AND
DISCUSSIONS APPEARING WITHIN QUOTATION MARKS ARE VERBATIM. AUDIO RECORDINGS
OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK?S OFFICE.
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SUMMARIZED
MINUTES
COUNCIL MEETING
January 4, 2011
12:00 p.m.
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A meeting of the Flagstaff City Council was held on January 4, 2011
convening at 12:02 p.m. in the Council Chambers at City Hall, 211 West Aspen
Avenue, Flagstaff, Arizona.
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CALL TO ORDER
The meeting was called
to order by Mayor Presler.
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1. ROLL CALL
On roll call, the following were present:
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Mayor Presler
Vice Mayor Barotz
Councilmember Babbott
Councilmember Brewster
Councilmember Evans
Councilmember Overton
Councilmember White
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Also present were:
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Kevin Burke, City Manager
Rosemary Rosales, City Attorney
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2. PUBLIC
PARTICIPATION
None.
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3. BOARD AND COMMISSION APPOINTMENTS
No items were submitted.
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4. LIQUOR LICENSE PUBLIC HEARINGS
No items were submitted.
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5. CONSENT ITEMS
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A.
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Consideration of First Amendment to Master Lease: 2225 North Gemini Drive.
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RECOMMENDED ACTION:
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Approve the First Amendment to Master Lease with the Northern Arizona
Center for Emerging Technologies (NACET).
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Councilmember White moved to accept the recommendation, seconded by
Councilmember Brewster. The motion passed on unanimous vote.
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B.
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Consideration of Employment Agreement: City Manager.
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RECOMMENDED ACTION:
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Approve the employment agreement.
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Mayor Presler moved to approve the recommended action. The motion was
seconded by Councilmember Overton and the vote was unanimous in favor.
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C.
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Consideration and Approval of Cooperative Law Enforcement Agreement: Dispatch services.
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RECOMMENDED ACTION:
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Approve the Cooperative Law Enforcement Agreement with the U.S. Forest
Service.
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Councilmember Overton moved to take the recommended action, seconded
by Councilmember Brewster.
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Councilmember Babbott asked for an update on costs that the Police
Department and the City are incurring as a result of concessionaire
activities with the Forest Service and possibly recovering monies for disrupting
City services.
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The motion passed unanimously.
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D.
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Consideration and Approval of Service Agreement: Administration of permanent, long-term
affordability for Izabel Homes.
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RECOMMENDED ACTION:
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Approve the agreement with BOTHANDS, INC., in an amount not to exceed
$10,032.00 over three years.
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Councilmember Brewster moved to accept the recommendation, seconded by
Councilmember Evans.
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Councilmember Overton asked that staff consider a transaction or
service fee in the future once it can be assigned a value.
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The vote was unanimous in favor.
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E.
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Consideration and Approval of Intergovernmental Agreement: FUTS signage project.
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RECOMMENDED ACTION:
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Approve the intergovernmental agreement with the Arizona State Parks
for grant funding in the amount of $227,777.00.
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Councilmember Brewster moved to take the recommended action, seconded
by Councilmember White.
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Councilmember Babbott encouraged staff to consider less signage rather
than more signage.
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Martin Ince, Planner, indicated that the appearance of the signs will
come back to Council.
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The motion passed on unanimous vote.
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6. ROUTINE ITEMS
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A.
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Consideration and Possible Adoption of Ordinance No. 2010-33: An ordinance of the City Council of the City
of Flagstaff amending Flagstaff City Code Title 1, Chapter 14, Personnel
System, to adopt revisions of the Flagstaff Employee Handbook of Regulations
and provisions regarding the Employee Advisory Committee.
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RECOMMENDED ACTION:
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Read Ordinance No. 2010-33 for the first time by title only.
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Councilmember Brewster moved to read Ordinance No. 2010-33 for the
first time by title only, seconded by Councilmember Evans.
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Shannon Anderson, Human Resources Director, explained that the Human
Resources Director was substituted for the EAC co-chairs as the appropriate
person to receive a complaint at the Leadership Team?s request. She is
trained in handling complaints, asking questions, and knows the ordinance. Information
on a complaint could not be used to terminate an employee because it isn?t in
their job description. Membership on the EAC is voluntary and not a
requirement. Service on the Employee Advisory Committee is above and beyond
an employee?s job description. They appoint subcommittees to do the legwork
on various issues and make recommendations. Subcommittees typically research
an issue, create the information, disseminate to employees, and then
disband. Their newest subcommittee will be looking at compensation. Because
the ordinance sets up a process for an EAC representative to attend budget
meetings, they are paid for that time. Every employee should have the opportunity
to serve on the EAC if they wish.
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The City Manager is not
required to meet with external unions. The unions have representation on the
Employee Advisory Committee and participate in that process.
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As the discussion took form, the Council asked that:
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The word ?complaint? be better defined.
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Complaints be handled by the Chair and Co-chair rather than the Human
Resources Director.
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Clarification be added on whether or not there are term limits on the
committee.
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Clarification be made on whether or not a representative who has been
removed is eligible to be nominated at the next election.
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Councilmember Brewster withdrew her motion to read the ordinance and
Council White withdrew his second.
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The matter was postponed until such time as the changes can be made to
the ordinance and brought back to the Council.
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7. RECESS
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The meeting recess at 1:30 p.m.
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5:30 P.M. MEETING
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RECONVENE REGULAR MEETING
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The meeting reconvened at 5:36 p.m. and Mayor Presler called the
meeting back to order.
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8. PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT
Mayor Presler asked those present to stand for the Pledge of
Allegiance, the reading of the Vision Statement, and the Invocation.
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9. ROLL CALL
On roll call the/ following were present:
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Mayor Presler
Vice Mayor Barotz
Councilmember Babbott
Councilmember Brewster
Councilmember Evans
Councilmember Overton
Councilmember White
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Also present were:
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Kevin Burke, City Manager
Rosemary Rosales, City Attorney
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10. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
No Minutes were submitted.
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11. PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING
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BOARD AND COMMISSION MEMBERS
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None.
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12. CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA
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13. PUBLIC HEARING ITEMS
No items were submitted.
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14. REGULAR AGENDA
No items were submitted.
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15. DISCUSSION ITEMS
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A.
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Consideration/Council Discussion: Proposal from the Flagstaff Unified School
District (FUSD) regarding Cityscape.
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RECOMMENDED ACTION:
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None.
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Kimberly Ott, Assistant to the City Manager; Barbara Hickman,
Flagstaff Unified School District; and Paul Kulpinsky, School District board
member, participated in the presentation to the City Council. The school
district would like to explore a partnership with the City on Cityscape.
With the new communications idea, it is estimated that approximately 60% of the
population will be reached.
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The Council unanimously supported exploring the partnership with the
School District, but cautioned that responsibilities and roles be delineated
and the Cityscape brand be protected.
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B.
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Continuation of Review and Discussion Draft Zoning Code: Chapter 10-20, ?Administration,
Procedures, and Enforcement?, excluding Division 10-20-50, ?Amendments to the
Zoning Code and the Zoning Map, ? but including corresponding language in
other divisions of the Draft Zoning Code related to the remainder of Chapter
10-20.
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RECOMMENDED ACTION:
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Discuss and provide direction.
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Roger Eastman, Zoning Administrator, and James Speed, Senior Assistant
Attorney, were present for the discussion.
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Under Section 10-40-30, Mayor Presler, Vice-Mayor Barotz, and
Councilmembers Evans and White supported a cap on garage sales of one per
month.
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Although several issues were presented with Section 10-20.60, Non-Conforming
Provisions, there was ultimately no majority Council support to make any
amendments.
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No changes were made to Section 10-20-60.070, Manufactured Home Parks.
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The Council asked for annexation issues and policies to be included in
Section 10-20.90 with specific reference to utilities and water. Jim Cronk,
Planning Director, commented that the information will come to the Council in
March.
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In Section 10-20.110, Enforcement, the Council agreed to an amendment
that would create a timeline within which to remediate code violations either
by pulling something down or by meeting Code requirements.
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Mayor Presler asked for additional information on internal procedures
for enforcing code violations.
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Vice-Mayor Barotz asked for additional language that would tie
penalties to a serious first time offense.
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Ms. Rosales agreed to look at other cities enforcement mechanisms,
noting that they usually start as civil offenses and become criminal as the
offenses repeat themselves. The hearing officer or judge also has discretion
on the severity of the penalty that is imposed.
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Mayor Presler requested a written reminder when the property
maintenance ordinance is anticipated to come before the Council.
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16. PUBLIC PARTICIPATION
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None.
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17. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,
REQUESTS
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FOR FUTURE AGENDA ITEMS
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Councilmember Overton asked for thoughts and issues from
Councilmembers to take along with him on his upcoming travel to Washington,
D.C.
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Mayor Presler announced that she will be attending the Navajo Nation
inauguration on Tuesday and will be in Washington, D.C., the following week.
She would like the discussion on the new zoning code to be moved to the
beginning of next Tuesday?s agenda.
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Councilmember Evans noted that she will miss Tuesday?s work session.
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Mr. Burke asked that the Council provide him with questions for the Game
and Fish shooting range presentation.
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