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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

MAY 17, 2011

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      ROLL CALL:  NOTE: ONE OR MORE COUNCILMEMBERS MAY BE IN ATTENDANCE TELEPHONICALLY OR BY OTHER TECHNOLOGICAL MEANS.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

 

A.

Consideration of Applicants for Appointments:  Beautification and Public Art Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to an at-large term expiring June, 2014, and one appointment to a partial at-large term expiring June, 2012.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

 

A.

Consideration and Approval of Liquor License Application:  Amanda Wilson, “Pasto”, 19 E. Aspen Ave., Series 12, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

B.

Consideration and Approval of Liquor License Application:  Jay Ithape, “66 Grill and Bar”, 1000 W. Route 66, Series 12, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

C.

Consideration and Approval of Liquor License Application:  Scott Gunty, “Scott’s Chicago Pizza”, 103 W. Birch Ave., Series 12, new license.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval of Purchase Under Arizona State Contract:  Visitor Center – Amtrak building roof replacement.

 

 

 

RECOMMENDED ACTION:

Approve the purchase under the Arizona State Contract in the amount of $59,000.00 plus a 15% contract allowance of $8,850.00.

 

 

B.

Consideration and Approval of Settlement of Employment Claim:  Employee L. Matthews.

 

 

 

RECOMMENDED ACTION:

Authorize employment settlement reached with employee L. Matthews in the amount of $55,100.00.

 

 

C.

Consideration and Approval of Amendment One to Intergovernmental Agreement:  Sign management and traffic sign replacement.

 

 

 

RECOMMENDED ACTION:

Approve Amendment One to Intergovernmental Agreement with Arizona Department of Transportation for fiscal year 2011 Highway Safety Improvement Program in the amount of $50,000.00.

 

 

D.

Consideration and Approval of Intergovernmental Agreement:  Intersection studies – Lone Tree/Zuni and Switzer Canyon/Turquoise.

 

 

 

RECOMMENDED ACTION:

Approve Intergovernmental Agreement with Arizona Department of Transportation for fiscal year 2011 Highway Safety Improvement Program in the total amount of $230,000.00.

 

 

E.

Consideration and Approval of Intergovernmental Agreement:  Transverse pavement marking.

 

 

 

RECOMMENDED ACTION:

Approve Intergovernmental Agreement with Arizona Department of Transportation for fiscal year 2011 Highway Safety Improvement Program in the amount of $150,000.00.

 

 

F.

Consideration and Approval of Intergovernmental Agreement:  Guardrail improvements.

 

 

 

RECOMMENDED ACTION:

Approve Intergovernmental Agreement with Arizona Department of Transportation for fiscal year 2011 Highway Safety Improvement Program in the total amount of $110,000.00.

 

 

G.

Consideration and Approval of Intergovernmental Agreement:  Beulah Boulevard bike lanes.

 

 

 

RECOMMENDED ACTION:

Approve Intergovernmental Agreement with Arizona Department of Transportation for fiscal year 2011 Highway Safety Improvement Program in the total amount of $26,511.00 ($25,000.00 Federal share, $1,511.00 City share).

 

 

H.

Consideration and Approval of Intergovernmental Agreement:  Economic development in Flagstaff.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with the Governor’s Office of Economic Recovery for State Fiscal Stabilization Funds and authorize receipt in the amount of $1,000,000.00.

 

 

I.

Consideration and Approval of Alcohol Service:  Flagstaff Music Festival.

 

 

 

RECOMMENDED ACTION:

Approve the serving of alcohol at Heritage Square for Flagstaff Music Festival on Saturday, June 18, 2011 through Sunday, June 19, 2011.

 

 

J.

Consideration and Approval of Street Closure:  2011 Route 66 Days Charity Car Show.

 

 

 

RECOMMENDED ACTION:

Approve the street closure for Aspen Ave between Humphreys and San Francisco; Birch between Humphreys and San Francisco on Saturday, September 10, 2011.

 

 

K.

Consideration and Approval of Amendment One to Intergovernmental Agreement:  Residential energy efficiency programming and workforce development initiatives.

 

 

 

RECOMMENDED ACTION:

Approve Amendment One to Intergovernmental Agreement with Coconino County, authorizing the use of Living Cities LLC. grant funds to increase the agreement amount by $3,678.00, for a total contract amount of $61,822.00.

 

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Possible Adoption of Ordinance No. 2011-06:  An ordinance of the Council of the City of Flagstaff amending Flagstaff City Code, Title 2, Chapter 2-08, Commission on Diversity Awareness, Section 2-08-001-0002, Creation of Commission; Section 2-08-001-0003, Terms of Office; and Section 2-08-001-0005, Meetings, Attendance, to add two alternate members, and redefine quorum requirements and role of alternate members.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-06 for the final time by title only.

Adopt Ordinance No. 2011-06.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

RECONVENE REGULAR MEETING

 

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

9.      ROLL CALL:  NOTE: ONE OR MORE COUNCILMEMBERS MAY BE IN ATTENDANCE TELEPHONICALLY OR BY OTHER TECHNOLOGICAL MEANS.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes:

No items were submitted.

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

a.

Presentation of Wildfire Awareness Proclamation.

 

 

 

b.

Open Call to the Public.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.  At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

No Items were submitted.

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration and Approval of Amendment Number One to Design/Build Agreement:  Inner Basin pipeline reconstruction.

 

 

 

RECOMMENDED ACTION:

(1)

Approve Amendment Number One with Hunter Contracting in the amount of $192,027.00 and a contract completion time of 30 calendar days.

 

 

 

(2)

Authorize City Manager to execute the necessary documents.

 

 

B.

Consideration and Adoption of Ordinance 2011-09:  An ordinance authorizing the City of Flagstaff to transfer title to approximately 20 acres of land at South Lone Tree Road and East Sawmill Road to Campus Crest Development, LLC.

 

 

 

RECOMMENDED ACTION:

(1)

Read Ordinance No. 2011-09 for the first time by title only.

 

 

 

(2)

Move to consider the reading of Ordinance No. 2011-09 for the final time by title only.  Requires unanimous vote of the Council.

 

 

 

(3)

Read Ordinance No. 2011-09 for the final time by title only.

 

 

 

(4)

Adopt Ordinance No. 2011-09.

 

 

C.

Consideration and Approval of Real Estate Purchase and Sale Agreement:  City-owned property at South Lone Tree Road and East Sawmill Road.

 

 

 

RECOMMENDED ACTION:

Approve the Real Estate Purchase and Sale Agreement with Campus Crest Development, LLC. in the amount of    $10,038,717.34.

 

 

15.    DISCUSSION ITEMS

 

 

A.

Review and Discussion of Draft Zoning Code:  Initial Policy Discussion on Divisions 10-50.100 through 10-50.120 of Chapter 10-50 (Supplemental to Zones).

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

16.    PUBLIC PARTICIPATION

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

18.    ADJOURNMENT