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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

JUNE 7, 2011

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

 

A.

Consideration of Applicants for Appointments:  Park and Recreation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a partial term expiring August 2012.

 

 

B.

Consideration of Applicants for Appointments:  Open Spaces Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to an at-large term expiring 2014; one appointment to a natural and cultural sciences term expiring 2014; and, one appointment to a partial real estate term expiring 2013.

 

 

C.

Consideration of Applicants for Appointments:  Airport Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring June, 2014.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

None.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

 

A.

Consideration and Approval of Sole Source Purchases:  Annual computer hardware and software maintenance.

 

 

 

RECOMMENDED ACTION:

Authorize payments to the vendors in the amounts per the staff summary attachment in the amount not to exceed $823,819.00 plus applicable sales tax and a 10% contingency.

 

 

B.

Consideration and Approval of Purchase Under the Mohave Education Services Cooperative Contract:  Cinder Lake Hydrologic Study.

 

 

 

RECOMMENDED ACTION:

Approve confirming payment not to exceed $225,000.00.

 

 

C.

Consideration of Authorization:  Annual blanket purchase orders exceeding $50,000.00.

 

 

 

RECOMMENDED ACTION:

(1)

Authorize the issuance of blanket purchase orders in the total amount of $1,076,975.00, plus a 10% contingency, to the vendors in the amounts indicated on the staff summary attachment; and

 

 

 

(2)

Approve confirming payment in the total amount of $63,518.00 to Dell Marketing as indicated in the staff summary attachment.

 

 

D.

Consideration and Approval of Bids:  Cardio equipment and service.

 

 

 

RECOMMENDED ACTION:

Approve the proposal from Marathon Fitness in the amount of $119,940.00, plus applicable tax and freight.

 

 

E.

Consideration and Approval of Amendment One to Service Agreement:  Shelter services building acquisition.

 

 

 

RECOMMENDED ACTION:

(1)

Approve Amendment One with Flagstaff Shelter Services, Inc. for a change in use of $124,000.00 in 2009/2010 Community Development Block Grant funds; and

 

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration and Approval of Construction Manager at Risk Contract:  Izabel Homes phase II project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the Construction Manager at Risk Contract with Loven Contracting, Inc. in an amount not to exceed $536,817.69,

 

 

 

(2)

Approve change order authority in the amount of $26,840.00 (5%) to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

G.

Consideration and Approval of Construction Manager at Risk Contract:  Izabel Street improvements.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the Construction Manager at Risk Contract with C and E Paving and Grading, LLC in an amount not to exceed $496,164.00 with a contract period of 90 days,

 

 

 

(2)

Approve change order authority in the amount of $24,808.20 (5%) to cover potential costs associated with unanticipated or additional items of work, and

 

 

 

(3)

Authorize the City Manager to execute all necessary documents.

 

 

H.

Consideration and Approval of Participating Agreement:  Schultz Fire emergency berm construction and reinforcement.

 

 

 

RECOMMENDED ACTION:

Approve the Participating Agreement with the USDA, Forest Service and Coconino National Forest for grant funds in the amount of $158,250.00.

 

 

I.

Consideration and Approval of Memorandum of Understanding:  Youth baseball field at Joel Montalvo Park.

 

 

 

RECOMMENDED ACTION:

Approve the Memorandum of Understanding with the Arizona Diamondback Charities and Summit Builders, Inc. and authorize the City Manager to execute the necessary documents.

 

 

J.

Consideration and Approval of Joint Project Agreement:  Flagstaff Metropolitan Planning Organization funding and transportation planning.

 

 

RECOMMENDED ACTION:

Approve the Joint Project Agreement with the State of Arizona.

 

K.

Consideration and Approval of Settlement of Claim:  Pete v. City of Flagstaff.

 

 

RECOMMENDED ACTION:

Approve the settlement agreement in the amount of $500,000.00.

 

L.

Consideration and Approval of Lease Agreement:  A portion of City owned property at the intersection of Historic Route 66 and Highway 89.

 

 

RECOMMENDED ACTION:

Approve the lease agreement with the Flagstaff Auto Park Owner’s Association in the amount of $500.00 per year.

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Adoption of Resolution No. 2011-22:  A resolution of the City Council of the City of Flagstaff supporting the preservation of Picture Canyon located in Arizona State Trust Land Section 4.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-22 by title only.

Adopt Resolution No. 2011-22.

 

 

B.

Consideration and Adoption of Resolution No. 2011-23:  A resolution of the Flagstaff City Council granting a public utility easement across that City owned property generally located in the vicinity of Northern Arizona University’s McConnell Hall.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-23 by title only.

Adopt Resolution No. 2011-23.

 

 

C.

Consideration and Adoption of Resolution No. 2011-24:  A resolution of the Flagstaff City Council vacating and abandoning an easement for road, water and sewer transmission lines generally located in the vicinity of Northern Arizona University’s McConnell Hall.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-24 by title only.

Adopt Resolution No. 2011-24.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

RECONVENE REGULAR MEETING

 

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

9.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes: Regular Council Meetings of September 7, 2010 and April 19, 2011.

 

 

 

RECOMMENDED ACTION:

Approve the minutes as submitted/corrected.

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

a.

Presentation of Proclamation:  Gay, Lesbian, Bisexual, and Transgender Pride Month.

 

 

 

b.

Presentation of Proclamation:  Sherrie Collins Day.

 

 

 

c.

Announcement of Reappointment to Flagstaff Housing Authority:  Jessa Mack.

 

 

 

d.

Open call to the Public.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.  At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

 

A.

Consideration and Action on Public Hearing:  Proposed Fiscal Year 2011-2012 budget.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

 

B.

Consideration and Adoption of Resolution No. 2011-25:  A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for the fiscal year 2011-2012; adopting a tentative budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of budget and for fixing the tax levies.

 

 

 

RECOMMENDED ACTION:

Read Resolution 2011-25 by title only.

Adopt Resolution No. 2011-25.

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration and Action on Stipulation:  Drilling of wells and pumping of underground water at Red Gap Ranch.

 

 

RECOMMENDED ACTION:

Approve the Stipulation between the Navajo Nation and the City of Flagstaff.

 

B.

Consideration and Adoption of Ordinance No. 2011-08:  An ordinance of the Council of the City of Flagstaff, Arizona, approving the form and authorizing the execution and delivery of a loan agreement with the water infrastructure finance authority of Arizona for the Red Gap Ranch well drilling project; delegating the determination of certain matters relating thereto to the management services director of the City; providing for the transfer of certain moneys and making certain covenants and agreements with respect thereto; authorizing the levy of an ad valorem property tax sufficient to pay principal and related interest thereon; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreement and this ordinance and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

(1)

Move to read Ordinance No. 2011-08 for the first time by title only.

 

 

(2)

Move to consider the reading of Ordinance No. 2011-08 for the final time by title only (requires unanimous affirmative vote).

 

 

(3)

Upon the unanimous vote above, move to read Ordinance No. 2011-08 for the final time by title only.

 

 

(4)

Adopt Ordinance No. 2011-08 (requires six affirmative votes).

 

C.

Consideration and Approval of Amendments to the Draft Zoning Code:  Divisions 10-50.10 through 10-50.120 of Chapter 10-50, Supplemental to Zones.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the amendments to Division 10-50.10, Purpose, as listed in the staff summary attachments.

 

 

 

(2)

Approve the amendments to Division 10-50.20, Architectural Design Standards, as listed in the staff summary attachments.

 

 

 

(3)

Approve the amendments to Division 10-50.30, Building Height, as listed in the staff summary attachments.

 

 

 

(4)

Approve the amendments to Division 10-50.40, Encroachments, as listed in the staff summary attachments.

 

 

 

(5)

Approve the amendments to Division 10-50.50, Fences and Screening, as listed in the staff summary attachments.

 

 

 

(6)

Approve the amendments to Division 10-50.60, Landscaping, as listed in the staff summary attachments.

 

 

 

(7)

Approve the amendments to Division 10-50.70, Outdoor Lighting, as listed in the staff summary attachments.

 

 

 

(8)

Approve the amendments to Division 10-50.80, Parking, as listed in the staff summary attachments.

 

 

 

(9)

Approve the amendments to Division 10-50.90, Resource Protection Standards, as listed in the staff summary attachments.

 

 

 

(10)

Approve the amendments to Division 10-50.100, Signs, as listed in the staff summary attachments.

 

 

 

(11)

Approve the amendments to Division 10-50.110, Specific to Building Types, as listed in the staff summary attachments.

 

 

 

(12)

Approve the amendments to Division 10-50.120, Specific to Private Frontages, as listed in the staff summary attachments.

 

 

15.    DISCUSSION ITEMS

 

 

A.

Consideration/Discussion:  Attendance at August/September League of Arizona Cities and Towns annual conference.

 

 

 

RECOMMENDED ACTION:

None.

 

 

B.

Consideration/Discussion:  Council representation at Washington, D.C., water hearings.

 

 

 

RECOMMENDED ACTION:

None.

 

 

C.

Consideration/Discussion of Revisions to the State Voter Districts.

 

 

 

RECOMMENDED ACTION:

Discuss and recommend a preferred redistricting concept and authorize the City Manager to present the recommended scenario to the Independent Redistricting Commission.

 

 

16.    PUBLIC PARTICIPATION

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

18.    ADJOURNMENT