|      |   

Go To Search
I Want To...
Click to Home

 

View Other Items in this Archive | View All Archives | Printable Version

AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

JULY 5, 2011

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

 

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

 

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

None.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

 

A.

Consideration of and Action on Liquor License Application:  Glenn Kvidahl, “Walkup Skydome”, 1705 S. San Francisco St., Series 06, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

B.

Consideration of and Action on Liquor License Application:  David Ledbetter, NiMarco’s Pizza, 1800 S. Milton Rd., #7, Series 12, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

C.

Consideration of and Action on Liquor License Application:  Franklin Conley, “Safeway #1225” (gas station), 1490 E. Cedar Ave., Series 10, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval of Purchase under Arizona State Contract:  Public safety portable radios.

 

 

 

RECOMMENDED ACTION:

Approve the purchase in the amount of $89,700.00.

 

 

B.

Consideration and Approval of Amendment One to Ground Lease:  Extension of application term for Section 202 housing for the elderly.

 

 

 

RECOMMENDED ACTION:

(1)

Approve Amendment One with Aztec Acres Corporation; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration of First Amendment to Service Agreement:  Community agriculture project year-round food production.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the First Amendment with Flagstaff Foodlink; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

D.

Consideration and Approval of Service Agreement:  Upgrades for the public safety computer automated records software and I-Leads server.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the service agreement with Intergraph Corporation in the amount of $121,355.00, plus applicable taxes.

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

E.

Consideration and Approval of Amendment No. 3 to Design Services Contract:  Inner Basin Pipeline.

 

 

 

RECOMMENDED ACTION:

(1)

Approve Amendment No. 3 with Hunter Contracting for a guaranteed maximum price of $30,792.00 and a contract completion time of 30 calendar days; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration and Approval of Surety Completion Agreement:  Presidio in the Pines.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the Surety Completion Agreement with American Contractors Indemnity Company; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Adoption of Ordinance No. 2011-10:  An ordinance of the Council of the City of Flagstaff amending Flagstaff City Code, Title 1, Chapter 1-15, Fees to be Charged by the City Court, Section 1-15-001-0008; and Section 1-15-001-0009, Establishment of Funds and Allocation of Fees.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-10 for the final time by title only.

Adopt Ordinance No. 2011-10.

 

 

B.

Consideration and Adoption of Resolution No. 2011-29:  A resolution approving an extension of the temporary building fee waiver program for an additional thirty-day period.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-29 by title only.

Adopt Resolution No. 2011-29.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

RECONVENE REGULAR MEETING

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

9.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes:  Regular Council meetings of January 18, 2011; May 3, 2011; and May 17, 2011.

 

 

 

RECOMMENDED ACTION:

Approve the minutes as submitted/corrected.

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.  At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

None.

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration and Adoption of Resolution No. 2011-28:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk entitled “2011 Amendments to City Code, Title 4, Building Regulations.”

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-28 by title only.

Adopt Resolution No. 2011-28.

 

 

B.

Consideration and Possible Adoption of Ordinance No. 2011-12: An ordinance of the City Council of the City of Flagstaff, Arizona, amending Flagstaff City Code, Title 4, Building Regulations, by adopting the “2011 Amendments to City Code, Title 4, Building Regulations”, by reference; and repealing Chapter 4-10, Uniform Housing Code, 1997 Edition and amendments; and Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, and Amendments; and Chapter 4-11, Sign Code.

 

 

 

RECOMMENDED ACTION:

 

Read Ordinance No. 2011-12 for the first time by title only.

 

C.

Consideration and Adoption of Ordinance No. 2011-13:  An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona, providing that the Intergovernmental Agreement, made March 16, 2011, with the Arizona Board of Regents for and on behalf of Northern Arizona University, the principal dollar component of which shall be $4,032,086.64 and the purpose for which is purchasing a public safety/city operations communication system, evidences indebtedness of the City pursuant to A.R.S. Section 35-458; authorizing the levy of an Ad Valorem property tax sufficient to pay such principal and related interest thereon; and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

(1)

Read Ordinance No. 2011-13 for the first time by title only.

 

 

 

(2)

Move to consider the reading of Ordinance No. 2011-13 for the final time by title only.  (Requires unanimous affirmative vote.)

 

 

 

(3)

Read Ordinance No. 2011-13 for the final time by title only.

 

 

 

(4)

Adopt Ordinance No. 2011-13.  (Requires six affirmative votes.)

 

 

D.

Consideration and Adoption of Ordinance No. 2011-14:  An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona, approving and authorizing the sale and issuance of City of Flagstaff, Arizona General Obligation and General Obligation Refunding Bonds, Series 2011 for the purpose of fire fighting facilities and equipment, a public safety/city operations communication system, and street and utility improvements in the total aggregate principal amount of not to exceed $12,750,000 and all matters related thereto; prescribing certain terms and conditions of such bonds including the delegation to the Management Services Director of the City to designate the final principal amount, maturities, interest rates and yields and other matters with respect to such bonds as well as certain matters with respect to certain bonds being refunded with the proceeds of the sale thereof; awarding a contract for the purchase of said bonds; ratifying the distribution of a preliminary official statement and approving a final official statement; and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

(1)

Read Ordinance No. 2011-14 for the first time by title only.

 

 

 

(2)

Move to consider the reading of Ordinance No. 2011-14 for the final time by title only.  (Requires unanimous affirmative vote.)

 

 

 

(3)

Read Ordinance No. 2011-14 for the final time by title only.

 

 

 

(4)

Adopt Ordinance No. 2011-14.  (Requires six affirmative votes.)

 

 

E.

Consideration and Approval of Service Agreement:  Investment management services.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with PFM Asset Management, LLC for a fee in an amount not to exceed $36,000.00 in the first year;

 

 

 

(2)

For a fee in the second year of 10 basis points for an amount between $0-$25,000,000; or 7 basis points for an amount exceeding $25,000,000.00; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration and Approval of Design Build Contract No. 1:  Wildcat Hill Wastewater Treatment Plant Digester No. 1 cover.

 

 

 

RECOMMENDED ACTION:

(1)

Approve Design Building Contract No. 1 with PCL Construction in the amount of $643,753.00 and a contract completion time of 120 calendar days; and

 

 

 

(2)

Authorize the City Manager to execute the necessary document.

 

 

G.

Consideration and Approval of Amendments to the Draft Zoning Code:  Chapter 10-40, Specific to Zones; Section 10-40.60.030.D, Accessory Buildings and Structures.

 

 

 

RECOMMENDED ACTION:

Approve the amendments as listed in the staff summary attachment.

 

 

15.    DISCUSSION ITEMS

 

 

A.

Consideration/Discussion:  Budget Advisory Task Force.

 

 

 

RECOMMENDED ACTION:

None.

 

 

B.

Consideration/Discussion:  Buying and selling gold and pawn activities in the City of Flagstaff.

 

 

 

RECOMMENDED ACTION:

None.

 

 

16.    PUBLIC PARTICIPATION

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

18.    ADJOURNMENT