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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

JULY 19, 2011

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City?s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

None.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

 

A.

Consideration of and Action on Liquor License Application:  Sara Holloway, Blu Moon Café, 6200 S. Pulliam Dr., #109, Series 12, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ?CONSENT AGENDA? ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval of Confirming Payment:  Landfill D8 dozer repairs and refurbishment.

 

 

 

RECOMMENDED ACTION:

Approve the confirming payment to Road Machinery in the amount of $43,991.32.

 

 

B.

Consideration and Approval of Lease Agreement:  Utility window and office space at 211 W. Aspen Avenue.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the lease agreement with Arizona Public Service Company in the amount of $7,632.00 per year based on 318 sq. ft. at $24 per sq. ft.; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration and Approval of Construction Contract:  Franklin/Mohawk Drive street and utility improvements.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Eagle Mountain Construction in the amount of $1,270,931.26, which includes a $134,000.00 contract allowance and a contract period of 180 calendar days;

 

 

 

(2)

Approve change order authority in the amount of $113,693.00 (10% of the contract amount excluding allowance) to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

D.

Consideration and Approval of Consulting Contract:  Engineering design/ construction phase services for the West Street and Arrowhead Avenue reconstruction.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the engineering consultant contract with Peak Engineering, Inc., in an amount not to exceed $633,953.00, which includes a $44,229.00 contract allowance and a contract period of 850 calendar days;

 

 

 

(2)

Approve change order authority in the amount of $58,972.00 (10% of the contract amount excluding allowance) to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

E.

Consideration and Approval of Consulting Contract:  Design of railroad pedestrian underpass at Florence Avenue and Walnut.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the consulting contract with Turner Engineering, Inc., in an amount not to exceed $80,039.40;

 

 

 

(2)

Approve change order authority in the amount of $4,000.00 (5%) to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration and Approval of Grant Application:  Fiscal Year 2011 Edward Byrne Memorial Justice Assistance funds (Police overtime and County Sheriff narrowband/P25 radios).

 

 

 

RECOMMENDED ACTION:

Approve submission of the grant application to the U.S. Department of Justice in the amount of $41,808.00 and authorize acceptance upon award of the grant agreement.

 

 

G.

Consideration and Approval of Intergovernmental Agreement:  Fiscal Year 2011 Edward Byrne Memorial Justice Assistance grant funds.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with Coconino County for pass-through Edward Byrne Memorial Justice Assistance funds in the amount of $12,361.00 for the purchase of radios for the Coconino County Sheriff?s Department.

 

 

H.

Consideration and Adoption of Resolution No. 2011-31:  A resolution amending Resolution 2006-47 Waiving Fees Charged Veterans? Organizations for the Use of Wheeler Park on National Patriotic Holidays.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-31 by title only.

Adopt Resolution No. 2011-31.

 

 

I.

Consideration and Approval of Grant Agreement:  Northern Arizona Street Crimes Task Force.

 

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the Arizona Criminal Justice Commission for funding from the U.S. Department of Justice Edward Byrne Justice Assistance Grant in the amount of $298,117.00

 

 

J.

Consideration and Approval of Construction Contract:  Innovation Mesa Electrical Project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with SDB Inc. in an amount not to exceed $275,000.00, which includes a contract period of 60 calendar days;

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Adoption of Ordinance No. 2011-12:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending Flagstaff City Code, Title 4, Building Regulations, by adopting the ?2011 Amendments to City Code, Title 4, Building Regulations?, by reference; and repealing Chapters 4-10, Uniform Housing Code, 1997 Edition, and amendments; Uniform Administrative Code, 1997 Edition, and amendments; and Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, and amendments; and Chapter 4-11, Sign Code.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-12 for the final time by title only.

Adopt Ordinance No. 2011-12.

 

 

B.

Consideration and Adoption of Ordinance No. 2011-16:  An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the annual budget, less the amount estimated to be received from other sources of revenue; providing for funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2012, and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

(1)

Read Ordinance No. 2011-16 for the first time by title only.

 

 

 

(2)

Move to consider the reading of Ordinance No. 2011-16 for the final time by title only.  (Requires unanimous affirmative vote.)

 

 

 

(3)

Read Ordinance No. 2011-16 for the final time by title only.

 

 

 

(4)

Adopt Ordinance No. 2011-16.  (Requires six affirmative votes.)

 

 

C.

Consideration and Adoption of Ordinance No. 2011-17:  An ordinance authorizing the acquisition of real property for construction, operation and maintenance of a traffic signal, a portion of the Flagstaff Urban Trail System and for street improvements on the westerly side of the intersection of Fourth Street and East Sparrow Avenue.

 

 

 

RECOMMENDED ACTION:

(1)

Read Ordinance No. 2011-17 for the first time by title only.

 

 

 

(2)

Move to consider the reading of Ordinance No. 2011-17 for the final time by title only.  (Requires unanimous affirmative vote.)

 

 

 

(3)

Read Ordinance No. 2011-17 for the final time by title only and adopt.

 

 

 

(4)

Authorize the City Manager, City Attorney, and the City Treasurer, or their delegates, to take all actions necessary to carry out the provision of Ordinance 2011-17.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

RECONVENE REGULAR MEETING

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City?s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

9.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.  At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

 

A.

Consideration of and Action on Bingo License Application:  Robert F. Boyle, Aspen Valley Golf Club, 1855 N. Continental Drive, Class A, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval; or

 

 

 

(2)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration and Adoption of Ordinance No. 2011-15:  An ordinance amending Ordinance No. 744, which established a 400 foot wide scenic easement extending from the east right-of-way line of Turquoise Drive to the west right-of-way line of Izabel Street along the former Cedar Avenue alignment, by revising the legal description of the easement area contained in said ordinance.

 

 

 

RECOMMENDED ACTION:

(1)

Read Ordinance No. 2011-15 for the first time by title only.

 

 

 

(2)

Move to consider the reading of Ordinance No. 2011-15 for the final time by title only.  (Requires unanimous affirmative vote.)

 

 

 

(3)

Read Ordinance No. 2011-15 for the final time by title only.

 

 

 

(4)

Adopt Ordinance No. 2011-15.

 

 

B.

Consideration and Adoption of Resolution No. 2011-30:  A resolution of the Flagstaff City Council granting an easement for ingress and egress across that city owned property generally located at the intersection of Izabel Street and Cedar Avenue, north of Coconino High School.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-30 by title only.

Adopt Resolution No. 2011-30.

 

 

C.

Consideration and Adoption of Resolution No. 2011-27:  A resolution of the Mayor and City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document entitled, ?2011 Amendments to Title 12, Floodplains; Chapter 12-01, Floodplain Regulations; and Chapter 12-02, Stormwater Management Utility.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-27 by title only.

Adopt Resolution No. 2011-27.

 

 

15.    DISCUSSION ITEMS

 

 

A.

Consideration/Discussion:  Redistricting.

 

 

 

RECOMMENDED ACTION:

None.

 

 

B.

Consideration/Discussion:  Status of Citizens Charter Review Task Force.

 

 

 

RECOMMENDED ACTION:

None.

 

 

16.    PUBLIC PARTICIPATION

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

18.    ADJOURNMENT