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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

AUGUST 23, 2011

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER:

 

Should the Mayor and Vice-Mayor be absent, the City Clerk will call the meeting to order.

 

 

1.      ROLL CALL:

 

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ             

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

A.

Consideration of Selection of Temporary Chair to Conduct the Council meeting.

 

 

 

RECOMMENDED ACTION:

Move to appoint a temporary chairperson to conduct the meeting.

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

 

A.

Consideration of Applicants for Appointments:  Beautification and Public Art Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make two appointments to designated terms expiring June, 2012; and one appointment to designated term expiring June, 2014.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

No items were submitted.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval of Intergovernmental Agreement:  Supervision of probation services.

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County.

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Adoption of Ordinance No. 2011-18:  An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona, revoking Ordinance No. 2011-14 and approving and authorizing the sale and issuance of City of Flagstaff, Arizona General Obligation and General Obligation Refunding Bonds, Series 2011 for the purpose of fire fighting facilities and equipment, a public safety/city operations communication system, and street and utility improvements, in the total aggregate principal amount of not to exceed $17,000,000 and all matters related thereto; prescribing certain terms and conditions of such bonds including the delegation to the Management Services Director of the City to designate the final principal amount, maturities, interest rates and yields and other matters with respect to such bonds as well as certain matters with respect to certain bonds being refunded with the proceeds of the sale thereof; awarding a contract for the purchase of such bonds; ratifying the distribution of a preliminary official statement, and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

(1)

Read Ordinance No. 2011-18 for the first time by title only.

 

 

 

(2)

Move to consider the reading of Ordinance No. 2011-18 for the final time by title only (requires unanimous affirmative vote.)

 

 

 

(3)

Upon unanimous vote above, move to read Ordinance No. 2011-18 for the final time by title only.

 

 

 

(4)

Adopt Ordinance No. 2011-18.  (Requires six affirmative votes to retain emergency clause.)

 

 

B.

Consideration and Adoption of Resolution No. 2011-33:  Resolution of the Mayor and Council of the City of Flagstaff, Arizona, declaring, for purposes of Section 1.150-2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to the construction and renovation of U.S. Geological Survey campus facilities.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-33 by title only.

Adopt Resolution No. 2011-33.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

RECONVENE INTO REGULAR COUNCIL MEETING.

 

 

CALL TO ORDER:

 

Should the Mayor and Vice-Mayor be absent, the City Clerk will call the meeting to order.

 

 

8.      ROLL CALL:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ             

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

 

(a)

Consideration of Selection of Temporary Chair to Conduct the Council meeting.

 

 

 

 

RECOMMENDED ACTION:

Move to appoint a temporary chairperson to conduct the meeting.

 

 

9.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes: Regular Council Meeting of June 7, 2011; June 21, 2011; July 5, 2011; and July 19, 2011.

 

 

 

RECOMMENDED ACTION:

Approve the minutes as submitted/corrected.

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.  At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

RECESS INTO FLOODPLAIN BOARD MEETING.

 

 

5:30 P.M.

 

 

FLOODPLAIN BOARD MEETING

 

 

1.         CALL TO ORDER:

Should the Chair and Vice-Chair be absent, the City Clerk will call the meeting to order.

 

 

2.      ROLL CALL:

 

 

 

NOTE:

One or more Floodplain Board Members may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ             

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

 

A.

Consideration of Selection of Temporary Chair to Conduct the Floodplain Board meeting.

 

 

 

 

RECOMMENDED ACTION:

Move to appoint a temporary chairperson to conduct the meeting.

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

3.      ACTION ITEMS

 

 

A.

Consideration of Public Hearing:  Request for variance from Ordinance No. 2011-06, Floodplain Management Regulations, at 214 W. Phoenix Ave., Flagstaff Shelter Services.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

 

4.         ADJOURNMENT OF FLOODPLAIN BOARD MEETING.

 

 

RECONVENE INTO REGULAR COUNCIL MEETING.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

 

A.

Consideration of and Action on Public Hearing:  “2011 Amendments to Title 12, Floodplains, Division 12-01.”

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

 

B.

Consideration and Possible Adoption of Ordinance No. 2011-11:  An ordinance adopting “2011 Amendments to Title 12, Floodplains, Division 12-01, Flood Plain Regulations”.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-11 for the first time by title only.

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration of and Action on Appointments:  Magistrates.

 

 

 

RECOMMENDED ACTION:

Make the appointments at the Council meeting.

 

 

B.

Consideration and Approval of Forest Service Participating Agreement:  Inner Basin water pipeline relocation.

 

 

 

RECOMMENDED ACTION:

Approve the Forest Service Participating Agreement with the USDA, Forest Service, Coconino National Forest, for grant funds in the amount of $250,000.00.

 

 

C.

Consideration and Approval of Construction Contract:  Relocation of the Inner Basin water pipeline from the wilderness area to the existing right-of-way.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction services contract with Hunter Contracting for a guaranteed maximum price of $541,982.40; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

D.

Consideration and Approval of Construction Contract:  Inner Basin water pipeline reconstruction.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Hunter Contracting for a guaranteed maximum price of $2,997,298.24; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

E.

Consideration and Approval of Agreement:  North Central Arizona water supply feasibility study.

 

 

 

RECOMMENDED ACTION:

Approve the agreement with the U.S. Bureau of Reclamation, Coconino County, City of Page, and the Arizona Department of Water Resources providing funds and in-kind services among the parties.

 

 

F.

Consideration of and Possible Action on Proposals by and to the 2011 Arizona Independent Redistricting Commission:  Congressional and legislative districts.

 

 

 

RECOMMENDED ACTION:

(1)

Review and approve recommendations for congressional and legislative districts; and

 

 

 

(2)

Authorize the City Manager to present the recommendations to the 2011 Independent Redistricting Commission.

 

 

15.    DISCUSSION ITEMS

 

 

A.

Presentation and Discussion:  Campus Crest rezoning and development at 1000 East Sawmill Road.

 

 

 

RECOMMENDED ACTION:

Receive presentation, and provide direction, if any.

 

 

B.

Consideration/Discussion:  Use tax.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

 

16.    PUBLIC PARTICIPATION

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

18.    ADJOURNMENT