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DRAFT AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

SEPTEMBER 6, 2011

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

 

A.

Consideration of Applicants for Appointments:  Planning and Zoning Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a partial term expiring December, 2012.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

No items were submitted.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval of Utility Account Write-Offs:  Fiscal Year ending June 30, 2011.

 

 

 

RECOMMENDED ACTION:

Authorize the write-off of uncollectable utility accounts totalling $41,508.08.

 

 

B.

Consideration and Approval of Transaction Privilege (Sales) Tax Write-Offs:  Fiscal Year ending June 30, 2011.

 

 

 

RECOMMENDED ACTION:

Authorize the write-off of transaction privilege (sales) tax uncollectable accounts totalling $109,137.77.

 

 

C.

Consideration and Approval of Miscellaneous Receivable Write-Offs:  Fiscal Year ending June 30, 2011.

 

 

 

RECOMMENDED ACTION:

Authorize the write-off of miscellaneous receivables uncollectable accounts totalling 77,420.61.

 

 

D.

Consideration and Approval of Amendment One to Commercial Lease: 216 W. Phoenix Ave.

 

 

 

RECOMMENDED ACTION:

Approve Amendment One to the commercial lease with Flagstaff Shelter Services, Inc., approving extending the term through April 30, 2012.

 

 

E.

Consideration of Ground Lease Agreement:  Site control of City-owned property located in the 400 Block of Butler Avenue for the Community Land Trust Program.

 

 

 

RECOMMENDED ACTION:

Approve the Ground Lease Agreement with Habitat for Humanity.

 

 

F.

Consideration and Approval of Construction Contract:  Northern Arizona Intergovernmental Public Transit Authority (NAIPTA) comfort station.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Holdsworth Construction in the amount of $124,476.00, including a contract period of 45 calendar days;

 

 

 

(2)

Approve change order authority in the amount of $12,448.00 (10%) for unanticipated additional costs; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

G.

Consideration and Approval of Application for Service Contract:  Emergency services for Geoffrey S. Barnard at 2642 Wild Turkey Road.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the contract with Geoffrey S. Barnard in the amount of $372.01; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Adoption of Ordinance No. 2011-11:  An ordinance adopting “2011 Amendments to Title 12, Floodplains, Division 12-01, Floodplain Regulations.”

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-11 for the final time by title only.

Adopt Ordinance No. 2011-11.

 

 

B.

Consideration and Adoption of Ordinance No. 2011-19:  An ordinance rezoning .89 acres located at 1000 East Sawmill Road from Urban Commercial (conditional) to High Density Residential (Conditional) and amending the zoning for 7.72 acres of the High Density Residential (conditional Zone located at 1000 East Sawmill Road.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-19 for the final time by title only.

Adopt Ordinance No. 2011-19.

 

 

 

C.

Consideration and Adoption of Resolution No. 2011-32:  A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-32 by title only.

Adopt Resolution No. 2011-32.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

RECONVENE REGULAR MEETING

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

9.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

 

A.

Consideration of and Action on Public Hearing:  “2011 Amendments to Flagstaff City Code, Title 3, Privilege and Excise Taxes.”

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

 

B.

Consideration and Adoption of Resolution No. 2011-38:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled the “2011 Amendments to the Flagstaff City Code, Title 3, Privilege and Excise Taxes” adding provisions related to medical marijuana; extending the tax exemption regarding solar energy devices; exempting taxes on certain real property rental transactions; and changing the collection of tax requirements for speculative building successor by foreclosure, sale under trust deed, or warranty deed.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-38 by title only.

Adopt Resolution No. 2011-38.

 

 

C.

Consideration and Possible Adoption of Ordinance No. 2011-21:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “2011 Amendments to the Flagstaff City Code, Title 3, Privilege and Excise Taxes” adding provisions related to medical marijuana; extending the tax exemption regarding solar energy devices; exempting taxes on certain real property rental transactions; and changing the collection of tax requirements for speculative building successor by foreclosure, sale under trust deed, or warranty deed.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-21 for the first time by title only.

 

 

14.    REGULAR AGENDA

 

No items were submitted.

 

 

15.    DISCUSSION ITEMS

 

No items were submitted.

 

 

16.    PUBLIC PARTICIPATION

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

18.    ADJOURNMENT