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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

OCTOBER 18, 2011

 

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ             

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

 

A.

Consideration of Applicants for Appointments:  Water Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a partial term expiring December, 2013.

 

 

B.

Consideration of Applicants for Appointments:  Personnel  Board.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make two appointments to terms expiring October, 2015, and two appointments to terms expiring October, 2016.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

 

A.

Consideration of and Action on Liquor License Application:  Brain Konefal, Coppa Café, 1300 S. Milton Road, #107A, Series 12, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

B.

Consideration of and Action on Liquor License Application:  Melanie Chavez, Nando’s Downtown Grill, 22 E. Birch Avenue, Suite 3, Series 12, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval of Confirming of Sole Source Payment:  Audiolog Recording System for Flagstaff Police Department.

 

 

 

RECOMMENDED ACTION:

Approve the confirming payment to Goserco, Incorporated in the amount of $134,904.44.

 

 

B.

Consideration and Approval of Bid:  Purchase and installation of customized aluminum bleachers (J. Lively Ice Rink).

 

 

 

RECOMMENDED ACTION:

(1)

Reject all bids from Bid Number 2012-05, due to errors in attached bid documents; and

 

 

 

(2)

Approve Bid Number 2012-13 from Bleachers International in the amount of $77,016.00, plus applicable tax.

 

 

C.

Consideration and Approval of Lease:  City-owned property at Flagstaff Pulliam Airport, 6200 S. Pulliam, Suite 204.

 

 

 

RECOMMENDED ACTION:

Approve the lease with the Transportation Safety Administration for rent to the City in the total amount of $37.00 per square foot annually.

 

 

D.

Consideration and Approval of Lease:  City-owned property located at 6200 So. Pulliam Drive.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the lease with the Federal Aviation Administration in the amount of $27.68 per square foot annually or $2,767.92 per year; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

E.

Consideration and Approval of Supplemental Lease Agreement:  City-owned property known as Building 3, 2255 North Gemini Drive.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the Supplemental Lease Agreement with the General Services Administration in the amount of $26.28 per square foot annually, at the rate of $27,539.37 per month in arrears; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration and Approval of Service Agreement:  After school programs.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with Coconino Coalition for Children and Youth in the amount of $19,669.00; and  Flagstaff Unified School District in the amount of $247, 319.00; and

 

 

 

(2)

Authorize the City Manager to execute the necessary.

 

 

G.

Consideration and Approval of Intergovernmental Agreement:  Housing stabilization program.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with Coconino County in the amount of $60,500.00 for 2011/2012 Community Block Grant Funds.

 

 

H.

Consideration and Approval of Intergovernmental Agreement:  School resource officer.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with Flagstaff Unified School District in the amount of $66,375.00.

 

 

I.

Consideration and Approval of Grant Agreement:  Small Community Air Service Developmental Program.

 

 

 

RECOMMENDED ACTION:

Approve the Grant Agreement with the United States Department of Transportation in the amount of $800,000.00.

 

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Adoption of Ordinance No. 2011-21:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “2011 Amendments to the Flagstaff City Code, Title 3, Privilege and Excise Taxes” adding provisions related to medical marijuana; extending the tax exemption regarding solar energy devices; exempting taxes on certain real property rental transactions; and changing the collection of tax requirements for speculative building successor by foreclosure, sale under trust deed, or warranty deed.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-21 for the final time by title only.

Adopt Ordinance No. 2011-21.

 

 

B.

Consideration and Adoption of Ordinance No. 2011-24:  An ordinance rezoning approximately 3/4 acre at 1 East Route 66 by adding a Landmarks Design Review Overlay District Designation (“LDRO”) to the existing Highway Commercial District Established (“C-3-E) zoning classification.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-24 for the final time by title only.

Adopt Ordinance No. 2011-24.

 

 

C.

Consideration and Adoption of Ordinance No. 2011-27:  An ordinance amending Title 10, Land Development Code, Division 10-09-004-0001(E)(8), Hearing Officer, and 10-09-004-0001(E)(9), Appeal from the Board of Adjustment; and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

(1)

Read Ordinance No. 2011-27 for the first time by title only.

 

 

 

(2)

Move to consider the reading of Ordinance No. 2011-27 for the final time by title only. (Requires unanimous vote of those present.)

 

 

 

(3)

Read Ordinance No. 2011-27 for the final time by title only.

 

 

 

(4)

Adopt Ordinance No. 2011-27.  (Requires six affirmative votes for emergency clause.)

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

RECONVENE REGULAR MEETING

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

9.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ             

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

 

No items were submitted.

 

 

14.    REGULAR AGENDA

 

 

No items were submitted.

 

 

15.    DISCUSSION ITEMS

 

 

No items were submitted.

 

 

16.    PUBLIC PARTICIPATION

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

18.    ADJOURNMENT