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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER, THE SUMMARIZED MINUTES OF CITY COUNCIL MEETING ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSIONS APPEARING WITHIN QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

October 18, 2011

12:00 p.m.

 

A meeting of the Flagstaff City Council was held on Tuesday, October 18, 2011 convening at 12:02 p.m. in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The meeting was called to order by Vice-Mayor Barotz.

 

1.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Presler, Excused

 

Vice Mayor Barotz

Councilmember Babbott

Councilmember Brewster

Councilmember Evans

Councilmember Overton

Councilmember White

 

Also present were:

 

 

Kevin Burke, City Manager

Rosemary Rosales, City Attorney

 

2.      PUBLIC PARTICIPATION

 

Karen Eberhard, representing Flagstaff Unified School District, announced the grand reopening of Flagstaff High School on November 2, 2011.

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

A.

Consideration of Applicants for Appointments:  Water Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a partial term expiring December, 2013.

 

Councilmember Babbott moved to appoint Karin Wadsack to a term on the commission to expire December 31, 2013, with second from Councilmember Evans. The motion passed unanimously.

 

B.

Consideration of Applicants for Appointments:  Personnel  Board.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make two appointments to terms expiring October, 2015, and two appointments to terms expiring October, 2016.

 

Vice-Mayor Barotz moved to appoint John Pizzi to a term expiring October 31, 2015, with second from Councilmember Overton.  The motion passed unanimously.

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

A.

Consideration of and Action on Liquor License Application:  Brain Konefal, Coppa Café, 1300 S. Milton Road, #107A, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Councilmember Overton moved to open the public hearing.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

 

Sergeant Matt Wright conducted the background investigation of the applicants, Brian Konafal and Paola Fioravanti.  No derogatory information was found on the applicants.  The applicants have completed the State mandated liquor license training course and the recommendation is to approve the application.

 

Councilmember Overton moved to close the public hearing, with second from Councilmember Babbott.  The motion passed unanimously.

 

Councilmember White moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

 

B.

Consideration of and Action on Liquor License Application:  Melanie Chavez, Nando’s Downtown Grill, 22 E. Birch Avenue, Suite 3, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Councilmember Overton moved to open the public hearing, with second from Councilmember Babbott.  The motion passed on unanimous vote.

 

Sergeant Matt Wright conducted the background investigation on applicants Melanie and Fernando Chavez and found no derogatory records.  The applicants will be attending the State’s mandatory liquor license training class.  The recommendation is to approve the application.

 

Councilmember Overton moved to forward the application to the State with a recommendation for approval, with second from Councilmember Babbott.  The motion passed unanimously.

 

5.     CONSENT ITEMS

 

A.

Consideration and Approval of Confirming of Sole Source Payment:  Audiolog Recording System for Flagstaff Police Department.

 

 

RECOMMENDED ACTION:

Approve the confirming payment to Goserco, Incorporated in the amount of $134,904.44.

 

B.

Consideration and Approval of Bid:  Purchase and installation of customized aluminum bleachers (J. Lively Ice Rink).

 

 

RECOMMENDED ACTION:

(1)

Reject all bids from Bid Number 2012-05, due to errors in attached bid documents; and

 

 

(2)

Approve Bid Number 2012-13 from Bleachers International in the amount of $77,016.00, plus applicable tax.

 

C.

Consideration and Approval of Lease:  City-owned property at Flagstaff Pulliam Airport, 6200 S. Pulliam, Suite 204.

 

 

RECOMMENDED ACTION:

Approve the lease with the Transportation Safety Administration for rent to the City in the total amount of $37.00 per square foot annually.

 

D.

Consideration and Approval of Lease:  City-owned property located at 6200 So. Pulliam Drive.

 

 

RECOMMENDED ACTION:

(1)

Approve the lease with the Federal Aviation Administration in the amount of $27.68 per square foot annually or $2,767.92 per year; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

E.

Consideration and Approval of Supplemental Lease Agreement:  City-owned property known as Building 3, 2255 North Gemini Drive.

 

 

RECOMMENDED ACTION:

(1)

Approve the Supplemental Lease Agreement with the General Services Administration in the amount of $26.28 per square foot annually, at the rate of $27,539.37 per month in arrears; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

F.

Consideration and Approval of Service Agreement:  After school programs.

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with Coconino Coalition for Children and Youth in the amount of $19,669.00; and  Flagstaff Unified School District in the amount of $247, 319.00; and

 

 

(2)

Authorize the City Manager to execute the necessary.

 

G.

Consideration and Approval of Intergovernmental Agreement:  Housing stabilization program.

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with Coconino County in the amount of $60,500.00 for 2011/2012 Community Block Grant Funds.

 

H.

Consideration and Approval of Intergovernmental Agreement:  School resource officer.

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with Flagstaff Unified School District in the amount of $66,375.00.

 

Stacey Brechler-Knaggs, Grants Manager, and, Sally Acke, Flagstaff Unified School District, Prevention Coordinator, participated in the discussion.  Coconino High School was the successful grant applicant.  The officer assigned to the school spends the majority of his time educating students, providing security, and, providing advice to parents and students.  The program has been successful and would be implemented in all secondary schools if the funding were available.

 

Councilmember White moved to approve Consent Agenda items 5A through 5H.  The motion was seconded by Councilmember Evans and passed on unanimous vote.

 

I.

Consideration and Approval of Grant Agreement:  Small Community Air Service Developmental Program.

 

 

RECOMMENDED ACTION:

Approve the Grant Agreement with the United States Department of Transportation in the amount of $800,000.00.

 

Stacey Button, Economic Vitality Director, participated in the discussion.  The City was successful in demonstrating the need for a second airline and was selected as a first time grantee for the award.

 

Councilmember Overton moved to approve the recommended action with second from Councilmember Brewster.  The motion passed unanimously.

 

6.     ROUTINE ITEMS

 

A.

Consideration and Adoption of Ordinance No. 2011-21:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “2011 Amendments to the Flagstaff City Code, Title 3, Privilege and Excise Taxes” adding provisions related to medical marijuana; extending the tax exemption regarding solar energy devices; exempting taxes on certain real property rental transactions; and changing the collection of tax requirements for speculative building successor by foreclosure, sale under trust deed, or warranty deed.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-21 for the final time by title only.

Adopt Ordinance No. 2011-21.

 

Councilmember Babbott moved to read Ordinance No. 2011-21 for the final time by title only, with second from Councilmember Brewster.  The motion passed unanimously and title was read as follows:

 

Ordinance No. 2011-21

 

 

 

An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “2011 Amendments to the Flagstaff City Code, Title 3, Privilege and Excise Taxes” adding provisions related to medical marijuana; extending the tax exemption regarding solar energy devices; exempting taxes on certain real property rental transactions; and changing the collection of tax requirements for speculative building successor by foreclosure, sale under trust deed, or warranty deed.

 

 

Councilmember Babbott moved to adopt Ordinance No. 2011-21.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.

 

B.

Consideration and Adoption of Ordinance No. 2011-24:  An ordinance rezoning approximately 3/4 acre at 1 East Route 66 by adding a Landmarks Design Review Overlay District Designation (“LDRO”) to the existing Highway Commercial District Established (“C-3-E) zoning classification.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-24 for the final time by title only.

Adopt Ordinance No. 2011-24.

 

Councilmember Babbott moved to read Ordinance No. 2011-24 for the final time by title only, with second from Councilmember Evans.  The motion passed on unanimous vote and title was read as follows:

 

 

Ordinance No. 2011-24

 

 

 

An ordinance rezoning approximately 3/4 acre at 1 East Route 66 by adding a Landmarks Design Review Overlay District Designation (“LDRO”) to the existing Highway Commercial District Established (“C-3-E) zoning classification.

 

 

Councilmember White moved to adopt Ordinance No. 2011-24.  The motion was seconded by Councilmember Babbott and passed unanimously.

 

C.

Consideration and Adoption of Ordinance No. 2011-27:  An ordinance amending Title 10, Land Development Code, Division 10-09-004-0001(E)(8), Hearing Officer, and 10-09-004-0001(E)(9), Appeal from the Board of Adjustment; and declaring an emergency.

 

 

RECOMMENDED ACTION:

(1)

Read Ordinance No. 2011-27 for the first time by title only.

 

 

(2)

Move to consider the reading of Ordinance No. 2011-27 for the final time by title only. (Requires unanimous vote of those present.)

 

 

(3)

Read Ordinance No. 2011-27 for the final time by title only.

 

 

(4)

Adopt Ordinance No. 2011-27.  (Requires six affirmative votes for emergency clause.)

 

Councilmember Overton moved to read Ordinance No. 2011-27 for the first time by title only.  The motion was seconded by Councilmember Brewster and passed on unanimous vote.  Title was read as follows:

 

 

Ordinance No. 2011-27

 

 

 

An ordinance amending Title 10, Land Development Code, Division 10-09-004-0001(E)(8), Hearing Officer, and 10-09-004-0001(E)(9), Appeal from the Board of Adjustment; and declaring an emergency.

 

 

Councilmember Overton moved to consider the reading of Ordinance No. 2011-27 for the final time by title only, with second from Councilmember White.  The motion passed unanimously.

 

Councilmember Babbott moved to read Ordinance No. 2011-27 for the final time by title only.  The motion was seconded by Councilmember Overton and passed on unanimous vote.

 

Following the reading of Ordinance No. 2011-27 for the final time by title only, Councilmember Brewster moved to adopt Ordinance No. 2011-27, with second from Councilmember Overton.  The motion passed unanimously.

 

7.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

FOR FUTURE AGENDA ITEMS

 

The Boards and Commissions’ semi-annual presentation to Council will be held on Monday, November 28, 2011, at 4:00 p.m.

 

8.       ADJOURNMENT

 

There being no further business to come before the Council, the meeting was adjourned at 12:32 p.m.

 

 

 

 

 

MAYOR

 

ATTEST:

 

CITY CLERK

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

 

)

)

)

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on October 18, 2011.  I further certifty that the Meeting was duly called and held and that a quorum was present.

 

DATED this 2nd day of November 2011.

 

 

 

 

CITY CLERK