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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

DECEMBER 6, 2011

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ             

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.  At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

No items were submitted.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

No items were submitted.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval of Proposal:  Sale of City-owned property located at Fourth Street and Route 66.

 

 

 

RECOMMENDED ACTION:

Accept the proposal from Evergreen Real Estate Development in the amount of $4,500,000.00.

 

 

B.

Consideration and Approval of Bid:  Construction and installation of Railroad Springs Reservoir #2.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the bid from Building and Engineering Contractors Southwest, Inc., in the amount of $417,244.73, with a contract completion time of 240 calendar days; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration and Approval of Consulting Services Contract:  South Beaver and South Leroux engineering design and construction phase services.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the service contract with Woodson Engineering & Surveying, Inc., in an amount not to exceed $315,035.00, which includes a $29,500.00 contract allowance and a contract period of 580 calendar days;

 

 

 

(2)

Approve change order authority in the amount of $28,550.00 (10% excluding contract allowance) for unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

D.

Consideration and Approval of Street Closures:  2012 New Year’s Eve.

 

 

 

RECOMMENDED ACTION:

Approve the street closure of Aspen Avenue between San Francisco Street and Beaver Street, and Leroux Street between Route 66 and Birch Avenue on Saturday, December 31, 2011, from 8:00 p.m., through Sunday, January 1, 2012, at 2:30 a.m.

 

 

E.

Consideration and Approval of Street Closure:  2012 Flagstaff Urban Ski and Snowboarding Event (FUSS).

 

 

 

RECOMMENDED ACTION:

Approve the street closure  of San Francisco Street between Birch Avenue and Dale Avenue on Thursday, February 9, 2012, from 8:00 p.m., through Sunday, February 13, 2012, at midnight.

 

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Possible Adoption of Ordinance No. 2011-29:  An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona, abandoning whatever right, title, or interest it has in an approximately seven square foot portion of public right-of-way generally located at Huntington and Horizon Drive to LNN Enterprises, Inc.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-29 for the first time by title only.

 

 

B.

Consideration and Possible Adoption of Ordinance No. 2011-32:  An ordinance amending Chapter 3-11, Development Fees, by combining Division 3-11-007, Police Protection Development Fee, and Division 3-11-008, Fire Protection Development Fee, into Division 3-11-007; amending the Title of Division 3-11-007 from “Police Protection Development Fee” to “Police and Fire Protection Development Fee”; amending residential and nonresidential development fees in Section 3-11-007, Police and Fire Protection Development Fees; deleting Section 3-11-007-0003, Development Fees for Residential Development, Section 3-11-007-0004, Development Fee for Nonresidential Development, and Division 3-11-008, Fire Protection Development Fee; and declaring an effective date.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-32 for the first time by title only.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

RECONVENE REGULAR MEETING

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

9.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ             

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes:  Regular Council meeting of November 1, 2011; and Special Council meeting of November 22, 2011.

 

 

 

RECOMMENDED ACTION:

Approve the minutes as submitted/corrected.

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.  At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

No items were submitted.

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration and Possible Adoption of Ordinance No. 2011-25:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, by adding a new Title 14, Human Relations, Chapter 1, Domestic Partnership Registry; renumbering Title 13, Special Ordinances, to Title 20, Special Ordinances; and Reserving Title 13, Title 15, Title 16, Title 17, Title 18, and Title 19 for future use.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-25 for the first time by title only.

 

 

B.

Consideration and Possible Adoption of Ordinance No. 2011-26:  An ordinance amending Flagstaff City Code, Title 9, Transportation, Chapter 9-05, Bicycles, by revising and replacing outdated regulations; clarifying the duties and responsibilities of bicycle riders on the City’s rights-of-way; and adopting provisions related to the registration of bicycles.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-26 for the first time by title only.

 

 

15.    DISCUSSION ITEMS

 

 

A.

Consideration/Discussion: Property maintenance ordinance.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

 

16.    PUBLIC PARTICIPATION

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

 

18.    ADJOURNMENT