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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

FEBRUARY 21, 2012

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

 

A.

Consideration of Applicants for Appointments:  Transportation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring July, 2012; and one appointment to a term expiring July, 2014.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

 

A.

Consideration of and Action on Liquor License Application:  John Gates, “Jake’s on the Green”, 2380 North Oakmont, Series 06 Person Transfer.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

The Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

B.

Consideration of and Action on Liquor License Application:  Kyle Merritt, “Hops on Birch”, 22 East Birch Avenue, Series 07, Person and Location Transfer.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

The Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A

Consideration and Approval of Purchase Under Strategic Alliance for Volume Expenditures Intergovernmental Agreement:  Traffic marking equipment.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the purchase from Centerline Supply West in the amount of $59,275.00 plus applicable tax; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

B.

Consideration and Approval:  Conciliation Agreement.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the Conciliation Agreement with the United States Equal Employment Opportunity Commission;

 

 

 

(2)

Authorize settlement up to $1,764.45; and,

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration and Approval of Bids:  Short term and long term employee disability benefits.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the proposals with Reliance Standard Life Insurance Company; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

D.

Consideration and Approval of Construction Contract:  Inner Basin pipeline reconstruction.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the contract with Hunter Contracting Company for the Guaranteed Maximum Price of $3,276,145.97; including $132,472.05 for timber retaining walls, and $345,000.00 for contingencies; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

E.

Consideration and Approval of Inspection Services Contract:  Inner Basin pipeline reconstruction project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the contract with Shephard-Wesnitzer, Incorporated in the amount of $339,291.00; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration and Approval of Grant Agreement:  Flagstaff Pulliam Airport apron reconstruction.

 

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the Arizona Department of Transportation in the amount of $223,710.00, with matching City funds of $22,371.00.

 

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Adoption of Resolution No. 2012-05:  A resolution authorizing the City of Flagstaff to provide up to Ninety-Five Thousand Dollars ($95,000.00) to High Country/Flagstaff LP. as local government financing for a Low Income Housing Tax Credit Project under the Arizona Department of Housing (“ADOH”) 2012 Qualified Allocation Plan.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2012-05 by title only.

Adopt Resolution No. 2012-05.

 

 

B.

Consideration and Adoption of Resolution No. 2012-06:  A resolution of the Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled “2012 Amendments to Chapter 9-01, Traffic Code, Providing for Specifically Enumerated Standing, Stopping and Parking Offenses; Clarifying the Imposition of Civil Sanctions; and Providing for the Appointment of Unarmed Police Aides, Traffic Investigators and Volunteer Parking Enforcement Personnel”.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2012-06 by title only.

Adopt Resolution No. 2012-06.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

RECONVENE REGULAR MEETING

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

9.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

.

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

 

14.    REGULAR AGENDA

 

 

15.    DISCUSSION ITEMS

 

 

A.

Consideration/Discussion:  Letter of support for Northern Arizona University President John Haeger.

 

 

 

RECOMMENDED ACTION:

None.

 

 

16.    PUBLIC PARTICIPATION

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

 

a.

Celebration of Successes:  Snowplow operators.

 

 

18.    ADJOURNMENT