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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

APRIL 3, 2012

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

1.         CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

2.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BREWSTER           

COUNCILMEMBER EVANS           

 

 

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

COUNCILMEMBER WOODSON            

 

 

PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

 

A.

Consideration of Applicants for Appointments:  Water Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make three appointments to terms expiring December 2014.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

 

A.

Consideration of and Action on Liquor License Application:  Alexis Holle, “Sundara”, 22 East Route 66, Series 07, Person Transfer and Location Transfer.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

B.

Consideration of and Action on Liquor License Application:  James Thomson, Radisson’s Woodlands Hotel Flagstaff, 1175 W. Route 66, Series 11, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval of Purchase under State Contract:  2013 Mack 10 Wheel Cab and Chassis.

 

 

 

RECOMMENDED ACTION:

Approve the purchase from Vanguard Truck Center in an amount not to exceed $182,092.46, plus applicable tax.

 

 

B.

Consideration and Approval of Construction-Manager-At-Risk Contract:  Design phase services for the 2012, 2013, and 2014 street maintenance program.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the Construction Manager-at-Risk-Contract with C and E Paving and Grading LLC in an amount not to exceed $76,921.00;

 

 

 

(2)

Authorize change order authority in an amount not to exceed $3,846.00 (5%); and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration and Approval of Assignment and Release Agreement:  Science and technology park.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the Assignment and Release Agreement with Loven Contracting; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

D.

Consideration and Approval of Service Contract:  Water resource management.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the  service contract with Fluid Solutions in an amount not to exceed $110,000.00; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

E.

Consideration and Approval of Cooperative Fire Rate Agreement:  Forests and wildlands fire protection.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the 2012 Cooperative Fire Rate Agreement with the Arizona Forestry Division; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration, Approval, and Ratification of Rural Economic Development Grant:  Machine Solutions expansion project.

 

 

 

RECOMMENDED ACTION:

(1)

Ratify the Economic Development Grant Agreement with the Arizona Commerce Authority  in the amount of $100,000.00; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

G.

Consideration and Approval of Sub-recipient Agreement:  Machine Solutions, Inc., expansion project.

 

 

 

 

(1)

Approve the Sub-recipient Agreement with Machine Solutions, Inc., for pass-through funding from the Arizona Commerce Authority in the amount of $100,000.00;

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Possible Adoption of Ordinance No. 2012-04:  An ordinance amending Title 6, Police Regulations, Chapter 6-01, General Offenses, by repealing Section 6-01-001-0016, Search Lights Restricted; and reserving the same for future use.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2012-04 for the first time by title only.

 

 

B.

Consideration and Possible Adoption of Ordinance No. 2012-06:  An ordinance amending Flagstaff City Code, Title 6, Police Regulations, Chapter 6-01, General Offenses, Section 6-01-001-0013, Weapons;  Restrictions; Prohibitions, by clarifying those provisions related to the use and discharge of air guns or air pistols within the City limits; and striking those provisions related to firearms and other deadly weapons.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2012-06 for the first time by title only.

 

 

C.

Consideration and Adoption of Resolution No. 2012-12:  A resolution of the City Council of the City of Flagstaff adopting a cultural resource policy for Picture Canyon.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2012-12 by title only;

Adopt Resolution No. 2012-12.

 

 

D.

Consideration and Adoption of Resolution No. 2012-14:  A Resolution approving the City of Flagstaff Housing Authority’s Annual Plan and authorizing its submission to the United States Department of Housing and Urban Development.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2012-14 by title only;

Adopt Resolution No. 2012-14.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

8.         RECONVENE REGULAR MEETING

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

9.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

10.    ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BREWSTER           

COUNCILMEMBER EVANS           

 

 

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

COUNCILMEMBER WOODSON            

 

 

11.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration and Adoption of Notice of Intention to Adjust Fees:  Environmental Management and Solid Waste Collection Fees.

 

 

 

RECOMMENDED ACTION:

(1)

Adopt a notice of intention to adjust the City Environmental Management and Solid Waste Collection Fees; and

 

 

 

(2)

Set May 15, 2012 as the date for the public hearing.

 

 

B.

Consideration and Possible Adoption of Ordinance No. 2012-01:  An ordinance amending Flagstaff City Code, Title 3, Business Regulations, Chapter 3-02, Pawnbrokers, Secondhand and Junk Dealers, by expanding the definition of secondhand dealers to include, among other things, precious metal dealers; requiring secondhand and antique dealers to pay a fee for each transaction they are legally required to report; deleting those provisions related to junk dealers and junk collectors; and requiring pawnshops, secondhand dealers and antique dealers to electronically submit reporting information.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2012-01 for the first time by title only.

 

 

C.

Consideration and Possible of Ordinance No. 2012-03:  An ordinance adopting amendments to Chapter 9 of the Stormwater Management Design Manual to comply with the rainwater harvesting requirements and adopting a new Chapter 6 of the City of Flagstaff Low Impact Development (LID) Guidance Manual.

 

 

 

RECOMMENDED ACTION:

(1)

Move to read Ordinance No. 2012-03 for the final time by title only.

 

 

 

(2)

Move to amend Ordinance No. 2012-03 as read into the record.

 

 

 

(3)

Vote on the motion to amend.

 

 

 

(4)

Vote on the underlying motion to read.

 

 

 

(5)

Adopt Ordinance No. 2012-03.

 

 

D.

Consideration and Adoption of Resolution No. 2012-13:  A resolution designating Flagstaff City Code, Title 13, Engineering Design Standards and Specifications for New Infrastructure, as a public record.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2012-13 by title only.

Adopt Resolution No. 2012-13.

 

 

E.

Consideration and Possible Adoption of Ordinance No. 2012-05:  An ordinance of the Mayor and City Council of the City of Flagstaff, Arizona, adopting new Title 13 of Flagstaff City Code entitled Engineering Design and Construction Standards and Specifications for New Infrastructure.

 

 

 

RECOMMENDED ACTION:

(1)

Read Ordinance No. 2012-05 for the first time by title only.

 

 

15.    DISCUSSION ITEMS

 

 

A.

Consideration/Discussion:  Final draft of Parks and Recreation Organizational Masterplan.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

 

PUBLIC PARTICIPATION

 

 

INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

ADJOURNMENT