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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

JUNE 5, 2012

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

1.      CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

2.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BREWSTER           

COUNCILMEMBER EVANS           

 

 

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

COUNCILMEMBER WOODSON            

 

 

PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

 

A.

Consideration of Applicants for Appointments:  Parks and Recreation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring August, 2013.

 

 

B.

Consideration of Applicants for Appointments:  Open Spaces Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make three appointments to natural and cultural sciences terms expiring April, 2015; and one appointment to a real estate term expiring April, 2013.

 

 

C.

Consideration of Applicants for Appointments:  Board of Adjustment.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Appoint a Planning and Zoning Commission representative with a term corresponding to the length of service on the Planning and Zoning Commission.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

None.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval:  Annual blanket purchase orders exceeding $50,000.00.

 

 

 

RECOMMENDED ACTION:

Approve the issuance of blanket purchase orders in the amounts specified in the staff summary attachment, plus a 10% contingency for each expenditure.

 

 

B.

Consideration of Sole Source Purchase:  Enterprise resource planning and Community Development software systems and support.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the purchase from N. Harris Computer Corporation for Community Development software and implementation in the amount of $97,500.00 plus software support in the amount of $26,000.00 per year for five years;

 

 

 

(2)

Approve the purchase from N. Harris Computer Corporation of Innoprise Resource Planning for the legacy HTE enterprise resource planning, including software and support, in the amount of $115,000.00 per year for five years; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration of Purchase through General Services Administration (GSA) Government Bid:  Wildland fire engines.

 

 

 

RECOMMENDED ACTION:

Approve the purchase of two Type 6 Wildland fire engines from Brand FX Body Company in the total amount of $253,600.00, plus applicable tax.

 

 

D.

Consideration of Bid:  Landfill compactor.

 

 

 

RECOMMENDED ACTION:

Approve the bid from RDO Equipment Co., in the amount of $969,295.36.

 

 

E.

Consideration of Confirming Change Order. No. 2:  Wildcat digester repair.

 

 

 

RECOMMENDED ACTION:

(1)

Approve Confirming Change Order No. 2 with PCL Construction Inc. in the amount of $75,650.00; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration of Facilities On-Call Construction and Maintenance Service Contracts:  General contracting, HVAC mechanical and controls, plumbing, electrical, roofing, painting, flooring, and snow removal.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the on-call service contracts not to exceed $150,000.00 per firm as follows:

 

 

 

 

General Contracting:

SDB, Inc.; Sky Engineering; and Woodruff Construction;

 

 

 

HVAC Mechanical:

Arizona Comfort, Pueblo Mechanical, and Sky Engineering;

 

 

 

HVAC Controls:

Arizona Comfort, Pueblo Mechanical, and Sky Engineering;

 

 

 

Plumbing:

Speedy Plumbing;

 

 

 

Electrical:

Goodman Electric, Northland Electric, and Sky Engineering;

 

 

 

Roofing:

Flagstaff Design & Construction, Maximum Roofing, and Sky Engineering;

 

 

 

Painting:

Certra Pro Painters, Highwood Construction, and Major League Painting;

 

 

 

Flooring:

Highland Floors, Sky Engineering;

 

 

 

Snow Removal:

Flagstaff Design & Construction, Maximum Roofing, and Morning Dew Landscaping; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

G.

Consideration and Approval of Construction Contract:  Skunk Canyon drainage improvements.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Eagle River Investments, Inc., doing business as C. J. Excavating, in the amount of $286,613.00, including a contract allowance of $21,000.00 and a contract time of 90 calendar days; 

 

 

 

(2)

Approve change order authority in the amount of $26,500.00 for unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

H.

Consideration and Approval of Construction Contract:  Cherry Avenue paving project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with C and E Paving & Grading LLC in the amount of $957,700.00, including an $80,000.00 contract allowance and a 120-day calendar contract period;

 

 

 

(2)

Approve change order authority in the amount of $87,770.00 (10% of the contract amount, less allowance) for unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

I.

Consideration and Approval of Construction-Manager-at-Risk Contract:  Izabel Homes Phase III.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the Construction-Manager-at-Risk contract with Loven Contracting, Inc., in an amount not to exceed $801,437.78; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

J.

Consideration and Approval of Intergovernmental Agreement:  Maintenance and operation of U.S. 180/Fremont Boulevard/Shultz Pass traffic signal.

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Arizona Department of Transportation.

 

 

K.

Consideration and Approval of Intergovernmental Agreement:  Americans with Disabilities Act (ADA) compliant walkway on Sitgreaves Street.

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Arizona Department of Transportation for a joint walkway project on Sitgreaves Street from Milton Road to Santa Fe Avenue.

 

 

L.

Consideration and Approval of Intergovernmental Agreement:  School resource officers.

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Flagstaff Unified School District.

 

 

M.

Consideration and Approval of Settlement of Employment Claim:  Jensen vs. City of Flagstaff.

 

 

 

RECOMMENDED ACTION:

Approve confirming Offer of Judgment and separate Settlement Agreement for Attorneys Fees

 

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Adoption of Ordinance No. 2012-10:  An ordinance authorizing the City of Flagstaff to transfer title of approximately 33.5 acres of property consisting of three parcels located at the southeast and southwest corners of the intersection of Fourth Street and Route 66, and the northwest corner of Fourth Street and Huntington Drive adjacent to the Fourth Street overpass to Evergreen Real Estate Development.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2012-10 for the final time by title only.

Adopt Ordinance No. 2012-10.

 

 

B.

Consideration and Adoption of Ordinance No. 2012-12:  An ordinance authorizing the City of Flagstaff to accept Deeds of real property or Easements from 2006 through March 31, 2012.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2012-12 for the first time by title only.

Adopt Ordinance No. 2012-12

 

 

C.

Consideration and Adoption of Resolution No. 2012-24:  A resolution of the City Council of the City of Flagstaff approving the submission of a grant application to the Arizona State Parks for the Growing Smarter State Trust Land Acquisition Program to acquire land at Picture Canyon.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2012-24 by title only.
Adopt Resolution No. 2012-24.

 

 

7.     RECESS

 

 

5:30 P.M. REGULAR CITY COUNCIL MEETING

 

 

8.     RECONVENE REGULAR MEETING

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

9.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

10.    ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

.

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BREWSTER           

COUNCILMEMBER EVANS           

 

 

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

COUNCILMEMBER WOODSON            

 

 

11.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Approval of Minutes from Previous Meetings:  Regular Meetings of August 17, 2010; December 21, 2010; January 3, 2012; March 6, 2012; May 1, 2012; and May 15, 2012; and the Special Council Meetings of April 13, 2010; April 27, 2010; January 31, 2012; and February 28, 2012.

 

 

 

RECOMMENDED ACTION:

Approve the minutes as submitted/corrected.

 

 

PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

a.

Presentation of Proclamation:  Bike-to-Work Week.

 

 

 

b.

Presentation of Proclamation:  Gay, Lesbian, Bisexual, and Transgender Pride Month.

 

 

 

c.

General Public Participation:

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

No items were submitted.

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration and Approval of Amendment to Application:  Airport passenger facility charges.

 

 

 

RECOMMENDED ACTION:

(1)

Approve Amendment 09-02-C-00-FLG to increase the passenger facility charge from $3.00 per enplanement to $4.50 per enplanement to reimburse the City for the City’s match of $1,208.991.00 of the airport runway extension project; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

B.

Consideration and Approval of Resolution No. 2012-22:  A resolution of the City Council of the City of Flagstaff adopting the 2012 City of Flagstaff Resiliency and Preparedness Study as a public record and adopting Municipal resiliency and preparedness policy statements.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2012-22 by title only.

Adopt Resolution No. 2012-22.

 

 

C.

Consideration and Approval of Resolution No. 2012-26:  A resolution of the City Council of the City of Flagstaff adopting the “2012 City of Flagstaff Parks and Recreation Organizational Master Plan” as a public record.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2012-26 by title only.

Adopt Resolution No. 2012-26.

 

 

15.    DISCUSSION ITEMS

 

None.

 

 

PUBLIC PARTICIPATION

 

 

INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

16.    ADJOURNMENT